Y1DA--CON 668-21-100 Upgrade AHUs 18-20-22 Mechanical Systems

Solicitation / RFP / RFQ

This solicitation is for Project 668-21-100, "Upgrade AHU 18, 20, and 22 Mechanical Systems" at the Mann-Grandstaff VA Medical Center in Spokane, WA. The contractor will provide all necessary labor, materials, supplies, services, and equipment to complete the work in accordance with the statement of work, specifications, and drawings.

• Upgrade of Air Handling Units (AHUs) 18, 20, and 22.

• Contractor must provide all labor, materials, and equipment.

• Work must be in accordance with attached specifications and drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 650 calendar days from Notice to Proceed.

• Estimated Magnitude: $5,000,000 to $10,000,000.

• Proposals are due by 10:00 AM PST on May 27, 2026.

• Submission must be via email to Quyen.Mai@va.gov and Dennis.Einarson@va.gov.

• Questions must be submitted by 10:00 AM PST on May 18, 2026.

• Evaluation will use a Best Value Tradeoff source selection process.

• Evaluation Factors: Technical Approach (Factor 1), Past Performance (Factor 2), and Price (Factor 3). Factors 1 and 2 are of approximately equal importance and significantly more important than Price.

• A site visit is scheduled for May 11, 2026, at 10:00 AM PST at the Mann-Grandstaff VA Medical Center.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small Business Size Standard: $19M.

• Deductive alternates for AHU-22 work, steel frame/supports/roofing, and wall demolition/infill are included.

• A Bid Guarantee (SF 24) is required.

• Proposals must be submitted in two volumes: Volume 1 (Technical and Past Performance) and Volume 2 (Price/Cost).

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace Air Handling Units (AHUs) 18, 20, and 22, along with associated mechanical systems, in Building 1 (Main Hospital) of the Mann-Grandstaff VA Medical Center in Spokane, WA.

• Replacement of existing AHUs (3EA) with new AHUs (4EA).

• Installation/replacement of electrical panel boards, breakers, cables, conduit, steam piping, chill water piping, and hydronic piping for the AHUs.

• AHU 20 will be replaced with AHUs 20A and 20K; AHU 20K will provide dedicated air handling to the 1st-floor kitchen area.

• Integration and programming of DDC upgrades, exhaust fans, and other control systems with the existing building automation system (BAS).

• Replacement of associated ducts, trunks, and variable air volume (VAV) terminal boxes to create new zones and resize existing zones.

• Installation of exhaust fans for proper air exchange in affected spaces.

• Demolition and commissioning services.

• Requirement for a temporary air handler during AHU-18 replacement and potentially other AHUs if phasing requires.

• Phasing plan required to minimize impact on patient care.

• Potential for varied work hours (after 1700 weekdays and weekends) to reduce hospital operations impact.

• Replacement of all affected ceiling components.

• Installation, maintenance, and removal of infection control barriers.

• Contractor to provide supervision, labor, tools, materials, installation, programming, startup, training, O&M documentation, and a one-year warranty.

• Field verification of all equipment, parts, materials, and existing conditions.

• Qualified manufacturer's representative to check installation, place systems into service, and perform adjustments.

• Full test and balance (TAB) for each new AHU, including documentation of settings.

• Operating test in the presence of the Contracting Officer's Representative (COR).

• Commissioning documentation.

• Demonstrations and training to VA personnel on AHU and VAV settings.

• Verification of installation locations for space requirements.

• COR will evaluate all work and testing.

• Items must be in a clean and proper working condition.

• Final system acceptance requires a systems demonstration and validation of the Controls and Instrumentation System.

• Period of Performance: 650 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• No Government-Furnished Equipment (GFE) will be provided.

• Contractor is responsible for all equipment and supplies.

• Phasing plan to minimize patient impact.

• Potential for varied work hours.

• Infection control measures must be implemented.

• One-year warranty on materials and installation.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Specs - 668-21-100 AHU 18 20 22.pdf", contains revised "100% Construction Specifications" for the "Upgrade AHU(s) 18, 20, & 22 Mechanical Systems" project (668-21-100). It details technical specifications and requirements for the mechanical systems upgrade, focusing on Air Handling Units (AHUs) 18, 20, and 22.

The specifications cover a wide range of divisions, including:

• General Requirements (Division 01): Safety, bid items, construction security, operations, alterations, disposal, site information, as-built drawings, and warranty management.
• Existing Conditions (Division 02): Demolition, asbestos abatement, and lead-based paint removal.
• Concrete (Division 03): Cast-in-place concrete requirements.
• Metals (Division 05): Structural steel framing and metal fabrications.
• Thermal and Moisture Protection (Division 07): Roofing, insulation, and coatings.
• Openings (Division 08): Doors, frames, and hardware.
• Finishes (Division 09): Wall and ceiling finishes, painting.
• Specialties (Division 10): Signage and protection.
• Special Construction (Division 13): Seismic restraint.
• Fire Suppression (Division 21): Sprinkler systems.
• Plumbing (Division 22): Piping, valves, insulation, commissioning, water distribution, fixtures, and RO water equipment.
• HVAC (Division 23): Motor requirements, noise/vibration control, testing/balancing, insulation, commissioning, hydronic/steam/condensate piping, pumps, ducts, fans, air cleaning devices, AHUs, and air coils.
• Electrical (Division 26): Installations, conductors, grounding, raceways, overcurrent devices, commissioning, lighting controls, distribution equipment, wiring devices, motor controllers, switches, circuit breakers, lightning protection, surge protective devices, and interior lighting.

This document is critical for bidders involved in the HVAC, electrical, or related systems for project 668-21-100. It outlines the detailed technical specifications, materials, installation methods, and quality control measures. Bidders must review these specifications to ensure their proposals meet all requirements regarding materials, construction, performance criteria, installation, testing, and compliance with various codes and standards (e.g., NEC, NEMA, UL, ASHRAE, SMACNA, NFPA, ASTM, AHRI, ASME, IEEE, VA standards). Failure to comply may result in rejected submittals or rework.

Form / Attachment / Pricing Sheet

This document is a pricing schedule breakdown for the "Upgrade AHUs 18, 20, 22" project at the Mann-Granstaff VA Medical Center in Spokane, WA. It provides a template for bidders to detail their proposed costs.

• The pricing schedule is organized by CSI Divisions and Subgroups (e.g., Site & Infrastructure, Facility Services, Process Equipment).
• It includes line items for various construction and equipment categories.
• Separate sections are provided for Insurance/Bonds, Taxes/Fees, O&M Manuals, Overhead, SubContract Mark-Up, and Profit.
• Bidders are instructed to determine the accuracy of formulas for subtotals and contract totals and to transpose these accurately to the Price Summary.
• All pricing is to be fixed price.
• Field office overhead and general conditions are considered the same category of costs and will be applied only once.

This document is critical for bidders to understand the required cost breakdown for their proposal. Bidders must accurately complete this schedule, ensuring all costs are accounted for and correctly calculated according to the provided instructions. The "Rates" column is marked as N/A for most items, indicating that the "Base Item Price" is the primary focus for cost submission within each division.

Form / Attachment / Pricing Sheet

This document is a campus map for the Mann-Grandstaff VA Medical Center in Spokane. It serves to visually identify the locations of various buildings and facilities within the medical center campus.

• A numbered list of buildings and their corresponding functions (e.g., Main Hospital Building, Outpatient Clinic, Dental Clinic, Boiler Plant).
• A visual layout of the campus, showing the arrangement of these buildings, roads, parking areas, and entrances.
• Labels for key streets and areas within the campus.

This map is relevant for bidders who may need to visit the facility for site inspections, deliveries, or performance of services. It helps in understanding the physical layout and accessibility of different areas within the Mann-Grandstaff VA Medical Center.

Form / Attachment / Pricing Sheet

This document contains drawings and details related to the "Upgrade AHU(s) 18, 20, & 22 Mechanical System" project at the Mann-Grandstaff VA Medical Center. It includes various architectural, structural, mechanical, and electrical details, as well as phasing plans and infection control risk assessment (ICRA) details.

• Drawings: Includes floor plans, reflected ceiling plans, enlarged plans, details of wall construction types, penthouse sections, door legends, and various mechanical and electrical system layouts.
• Phasing Plans: Outlines the project's phased approach to minimize disruption.
• ICRA Details: Provides specific requirements for infection control during construction.
• General Notes: Contains extensive information on codes, safety, work coordination, hazardous materials, and specific requirements for demolition and new construction.
• Schedules: Includes schedules for air handling units (AHUs), fans, humidifiers, terminal units, pumps, heat exchangers, reverse osmosis units, and electrical panels.

This document is crucial for bidders to understand the full scope of work, including the specific locations and types of mechanical and electrical systems to be upgraded or replaced. It details the phasing of the project, critical infection control measures required in a healthcare facility, and extensive general requirements that will govern the execution of the work. Bidders must review these drawings and notes to accurately estimate costs, develop a project schedule, and ensure compliance with all specified technical and safety requirements.

Form / Attachment / Pricing Sheet

This document is an "Asbestos Containing Material List" provided by Specialty Environmental Group. It serves as a general guide to identify various building materials that may contain asbestos.

• The list categorizes materials by type (e.g., Acoustical ceiling texture, Asphalt flooring, Brick mortar, HVAC duct insulation, Joint compound/wallboard, Plaster/wall joints, etc.).
• It is intended to inform about common materials that may contain asbestos, not to be an exhaustive list of every product.

This document helps bidders understand the potential presence of asbestos-containing materials in buildings or structures where renovation, demolition, or remodeling activities might occur. It provides a reference for identifying common materials that may require specific handling and disposal procedures according to regulations, which could impact project scope, safety protocols, and costs.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) that offerors are responsible for collecting and submitting as part of their proposal package. It is used by the Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) to evaluate an offeror's past performance for the "668-21-100 Upgrade AHU 18, AHU 20, and AHU 22 Mechanical Systems, Spokane, WA" opportunity (Solicitation Number 36C26026R0044).

Section 1: Contract Information (Contractor to complete)

• Contractor Information (Name, Address, POC, Contact Info)
• Work Performed As (Prime or Subcontractor, Percentage of Work)
• Contract Information (Title, Number, Type, Location, Dates, Price)
• Project Description (Scope, Relevance to current submission)

Section 2: Evaluator Information (Client to complete)

• Evaluator Information (Name, Position, Contact Info)
• Role in the Project
• Evaluation of Performance in:
  • Quality
  • Schedule/Timeliness
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Summary (Would you hire again? Overall rating)
• Additional Comments

Adjectival Ratings Definitions:

• Outstanding
• Above Average
• Satisfactory
• Unsatisfactory
• Not Applicable

Offerors must provide this completed questionnaire to their clients/evaluators to fill out and return. It is crucial for demonstrating past performance capabilities. Bidders need to ensure they distribute this form to relevant parties and collect it by the solicitation due date to include in their proposal submission. The feedback provided by evaluators directly impacts the evaluation of the offeror's ability to perform the work.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an appendix to VA Handbook 6500.6, dated March 12, 2010. It outlines the terms and conditions for contractor access to and use of Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a User Agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers expectations regarding privacy, consent to monitoring and reviews by VA personnel (including OI&T and OIG), and prohibitions against unauthorized access or misuse of Federal Government systems.
• General Rules of Behavior: Details specific rules for contractors, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Restrictions on using non-contractor owned equipment for VA sensitive information.
  • Prohibitions against exploiting system controls or accessing information for non-contractual purposes.
  • Requirements to protect passwords and information from unauthorized disclosure, use, modification, or destruction.
  • Mandates for using FIPS 140-2 validated encryption and adhering to electronic media sanitization policies.
  • Rules regarding public dissemination of VA information and hosting internet servers.
  • Requirements for protecting government property and completing required training.
• Additional Conditions for Non-VA IT Resources: Specifies conditions for connecting to the VA network, remote access limitations, and prohibitions against dual network connections without authorization.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable by parties in litigation with the U.S. Government.
• Acknowledgement and Acceptance: Requires contractors to print their name, sign, provide SSN digits, contact information, and company name, and return the signed document to the COTR within the timeframe stated in the contract.

This document is critical for any bidder who will be performing services for the VA and requires access to VA information systems or data. It outlines the mandatory security and behavior standards that must be adhered to. Failure to comply can result in penalties. Bidders must understand these rules to ensure compliance if awarded a contract and must be prepared to complete and return the signed document as required.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract. This certification is mandatory for award.

• Services (Except Construction): Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB).
• General Construction: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSB or VOSB.
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSB or VOSB.
• Definitions: Clarifies that work by similarly situated certified SDVOSB/VOSB subcontractors counts towards the limitation. Cost of materials are excluded and not considered subcontracted for construction contracts.
• Certification Statement: Requires the offeror to certify compliance and that the signatory is authorized to execute the certification.
• Consequences of False Certification: Acknowledges that false certification may lead to criminal, civil, or administrative penalties, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors must be prepared to provide documents (e.g., invoices, subcontracts) to demonstrate compliance upon request.

This form is critical for bidders to understand and acknowledge the subcontracting limitations applicable to the opportunity. Failure to complete and submit this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must ensure their proposed subcontracting plan adheres to the specified percentages based on the contract type (services or construction) and the certifications of their subcontractors.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Spokane County, Washington. It specifies prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: WA20260114 (Superseded by WA20250114)
• Effective Dates: Primarily 06/01/2025, 07/01/2025, and 03/01/2024, with some rates updated on 01/23/2026.
• Trades Covered: Includes rates for various trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, Power Equipment Operator, Ironworker, Laborer (various classifications), Painter, Drywall Finisher/Taper, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sheetmetal Worker, Truck Driver, and others.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.

Bidders on construction projects in Spokane County, Washington, must use these prevailing wage rates to ensure compliance with labor standards. This document is crucial for accurately estimating labor costs in proposals and ensuring fair wages for workers on the project.