Y1DA--CON-NRM-668-24-102 Replace Windows Building 1

Solicitation / RFP / RFQ

This solicitation is for the "Construction NRM Project 668-24-102 - Replace Exterior Windows Bldg 1" located at the Mann-Grandstaff VA Medical Center in Spokane, WA. The contractor will provide all labor, materials, supplies, services, and equipment to complete the work in accordance with the Statement of Work and attached specifications and drawings.

• Replacement of pre-1990 exterior windows in Building 1.

• Adherence to the Statement of Work, specifications, and drawings.

• Compliance with all applicable FAR and VAAR clauses.

• Contract Type: Firm-Fixed-Price.

• Performance Period: To be determined after award.

• Proposal Submission Deadline: March 30, 2026, at 12:00 PM PST, via email.

• Evaluation Factors: Best value tradeoff source selection procedures will be used, considering Technical Approach (Specialized Experience), Key Personnel (Professional Qualifications), Past Performance, and Price. Technical factors (1-3) are significantly more important than Price (Factor 4).

• Site Visit: Mandatory for potential offerors on March 10, 2026, at 9:00 am PST.

• Questions Deadline: March 13, 2026, at 10:00 am PST. Questions must be submitted via email to Kaycee.Benson@va.gov and Dennis.Einarson@va.gov.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 236220 (Commercial and Institutional Building Construction), with a size standard of $45 Million.

• Offerors must complete and submit the SF 1442, acknowledge amendments, provide a bid guarantee (SF 24), and complete required representations and certifications.

• Proposals must be submitted electronically in PDF format, with specific file naming conventions and formatting requirements outlined.

• Attachments include SOW, Drawings, Specifications, ICRA documents, Hazardous Survey Report, Limitations on Subcontracting, Contractor Rules of Behavior, Past Performance Questionnaire, Cost Division Breakout, Wage Determination, and Site Visit Map.

Form / Attachment / Pricing Sheet

This document provides a map indicating the location of the Mann-Grandstaff VA Medical Center in Spokane, Washington, and highlights specific areas relevant to the opportunity. It includes a general map showing the proximity of the VA Medical Center to Spokane Airport and MGVAMC, and a detailed site map of the VA Medical Center campus.

• General Map: Shows the location of the Mann-Grandstaff VA Medical Center relative to Spokane Airport and the city of Spokane.
• Detailed Site Map: Identifies key locations within the VA Medical Center campus, including:
  • The "Work Area"
  • "Meeting Parking"
  • "Assembly St Entrance"
  • "Meeting in Bldg 5"
  • "Engineering Office"

This map is crucial for bidders to understand the physical location of the work site and important logistical points for site visits, meetings, and general navigation of the facility. It helps in planning for site visits and understanding the operational environment.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an attachment (Appendix D to VA Handbook 6500.6) that outlines the terms and conditions for contractor personnel accessing and using Department of Veterans Affairs (VA) information systems, resources, and data. It serves as a user agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers consent to monitoring, reviews, and actions by VA personnel (OI&T, CIO, OIG, ISOs), and acknowledges that unauthorized access or misuse of Federal Government systems is prohibited and subject to penalties.
• General Rules of Behavior: Establishes standards for information security, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Prohibiting the use of non-contractor owned equipment for VA sensitive information without a waiver.
  • Not exploiting system controls or accessing information for reasons other than contract performance.
  • Not overriding security controls unless expressly permitted.
  • Limiting use of systems, information, and sites strictly to contract fulfillment.
  • Protecting passwords and information from unauthorized disclosure, use, modification, or destruction.
  • Using FIPS 140-2 validated encryption for VA sensitive information.
  • Complying with electronic media sanitization requirements.
  • Not disseminating VA information without prior approval.
  • Protecting government property.
  • Using authorized anti-virus, anti-spyware, and firewall software.
  • Completing required security and privacy training.
• Additional Conditions for Non-VA IT Resources: Details requirements for connecting to the VA network, remote access, and prohibits dual network connections without authorization. It also states that subcontracting does not obviate security responsibilities.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable in litigation.
• Acknowledgement and Acceptance: Requires the contractor to print their name, sign, provide SSN digits, phone number, company name, and date to acknowledge receipt and acceptance of the terms.

Bidders must understand that their personnel will be required to adhere to these rules of behavior as a condition of performing work under any resulting contract. This document outlines critical security and privacy obligations that will apply to any contractor employee granted access to VA systems or information. The signed document must be returned to the VA Contracting Officer Technical Representative (COTR) within the timeframe stated in the contract.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection control precautions. Facilities can customize this template.

• Instructions: Outlines a 4-step process to complete the ICRA: identify activity category, affected areas, patient risk category, and determine the level of precautions. It also references tables for control measures.
• Table 1: Activity Category: Defines four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope, duration, and dust/debris creation.
• Table 2: Affected Area Assessment: Lists specific areas within the facility (e.g., Emergency Dept, 1st Floor Blood Draw, 2nd Floor Diagnostic Imaging) and their associated Points of Contact (POC).
• Table 3: Patient Risk Category: Categorizes patient care areas into Low, Medium, High, and Highest Risk levels.
• Table 4: Level of Infection Prevention and Control Precautions: Cross-references Activity Category and Patient Risk Category to determine the required Level of Precautions (I, II, III, or IV).
• Table 5: Required Infection Prevention and Control Measures: Details specific control measures for each Level of Precautions (I-IV), including dust control, barrier construction, and negative pressurization.
• Table 6: Minimum Infection Prevention and Control Measures Required Upon Completion: Outlines cleaning, HVAC, and barrier removal requirements after work completion.
• Permit Form: A fillable permit for Level III and IV activities that must be posted at the project site.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for any contractor performing construction, renovation, or maintenance work within a VHA facility. It dictates the infection control protocols that must be followed, impacting project planning, execution, and safety. Bidders must understand these requirements to accurately estimate costs, timelines, and resource allocation for compliance. The document specifies the level of containment, dust control, and personal protective equipment (PPE) required, which can significantly influence the scope of work and operational procedures.

Forms / Attachments / Pricing Sheets

This document contains "Bid Set Drawings" for the "REPLACE WINDOWS BUILDING 1" project at the MANN-GRANDSTAFF VAMC in Spokane, Washington. It provides detailed architectural and phasing plans, as well as window types, details, and glazing information.

• Cover Sheet (G1000): Project overview, location map, and index of all drawings.
• Legends, Abbreviations, and Notes (G1001): General project notes, architectural legends, and abbreviations.
• ICRA Floor Plans (G1002-G1008): Containment and barrier plans for each floor, detailing Infection Control Risk Assessment measures.
• Phasing Floor Plans (G1009-G1015): Illustrate the phased approach to window replacement across different floors.
• Architectural Floor Plans (AE100-AE106): Detailed floor plans showing room layouts and window locations.
• Exterior Elevations (AE201-AE203): Show the exterior views of the building, indicating window placements.
• Window Types (AE601): Lists and illustrates various window types used in the project.
• Window Details (AE602): Provides detailed construction and installation information for different window components.
• Glazing Groupings (AE603): Details the specifications for different types of glazing, including blast resistance and security features.

These drawings are critical for bidders to understand the scope of work, the specific locations and types of windows to be replaced, the phasing of the project, and the required performance specifications for the new windows (e.g., blast resistance, security). Bidders must use these drawings to accurately estimate costs, plan their approach, and ensure compliance with all project requirements.

Specifications / Bid Documents

This document contains the "Bid Documents Specifications" for Project Number 668-24-102, "Replace Windows Building 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA. The specifications detail the requirements for the construction project, including:

• General Requirements: Covers safety, project schedules, shop drawings, product data, samples, quality control, temporary environmental controls, alterations, disposal, protection of existing structures, restoration, as-built drawings, and warranty management.
• Existing Conditions: Includes demolition requirements.
• Specific Divisions: Details requirements for Concrete, Masonry, Metals, Wood, Plastics and Composites, Thermal and Moisture Protection, Openings (including Blast Resistant Windows and Glazing), Finishes, and Specialties.
• Project Schedule: Outlines requirements for Critical Path Method (CPM) scheduling, including submittals, progress reporting, and payment applications.
• Submittals: Specifies procedures for shop drawings, product data, samples, test reports, and other documentation.
• Quality Control: Details requirements for Contractor Quality Control (CQC) plans, inspections, and testing.
• Environmental Controls: Addresses temporary environmental controls, construction waste management, and sustainable construction requirements.
• Commissioning: Outlines requirements for commissioning of building systems, including exterior closure.

This document is crucial for bidders as it outlines the comprehensive technical specifications and requirements for the "Replace Windows Building 1" project. It details the scope of work, materials, installation procedures, quality control, safety, environmental, and commissioning requirements. Bidders must thoroughly review these specifications to accurately estimate costs, develop proposals, and understand the project's execution requirements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention and control precautions. Facilities can customize this template.

• Activity Categorization (Table 1): Defines categories A, B, C, and D based on the nature and duration of the work.
• Affected Area Assessment (Table 2): Identifies specific areas and associated patients impacted by the activity, including Points of Contact.
• Patient Risk Category (Table 3): Classifies patient risk as Low, Medium, High, or Highest based on the type of area.
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) by matching Activity Category and Patient Risk Category.
• Required Infection Prevention and Control Measures (Table 5): Details specific control measures for each precaution level (I-IV), including dust control, barrier construction, and negative pressurization.
• Minimum Measures Upon Completion (Table 6): Outlines cleaning, HVAC, and barrier removal requirements after work completion.
• Permit (Page 9): A fillable permit form for Level III and IV activities that must be posted at the project site.
• Appendix A: Provides an alternative interior construction space exhaust procedure.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance activities performed under this opportunity. Bidders need to understand these requirements to accurately scope their work, ensure compliance, and factor associated costs and procedures into their proposals. The specific "Activity Category" and resulting "Level of Infection Prevention and Control Precautions" will dictate the necessary containment, safety measures, and potential impact on ongoing facility operations.

Form / Attachment / Pricing Sheet

This document is a Hazardous Survey Report detailing the findings of an asbestos-containing materials (ACM) survey, lead-containing paint (LCP) testing, and mold assessment conducted at the Spokane, Washington VAMC Building. It was prepared to identify potential hazards related to the proposed renovation/replacement of 477 windows.

• Asbestos-Containing Materials (ACM): Identified "Texture on concrete wall (smooth)" in the C1 Stairwell as containing 1.5-2.0% Chrysotile asbestos. While currently nonfriable, it may be reclassified as regulated ACM (RACM) if disturbed during renovation activities exceeding 160 square feet.
• Lead-Containing Paint (LCP): Identified multiple locations with lead concentrations above the laboratory limit of detection. Notable findings include purple paint on a metal wall frame (8th Floor Breakroom) at 3500 ppm, white paint on a metal wall frame (Basement) at 11000 ppm, and white paint on wood frame (Basement B007) at 47000 ppm.
• Mold and Moisture: No suspect mold growth or evidence of moisture intrusion was observed in the assessed areas.
• Methodology: Surveys were conducted in accordance with EPA and OSHA standards, utilizing PLM analysis for asbestos and Flame Atomic Absorption Spectrophotometry for lead paint.
• Limitations: The survey was limited to accessible areas, and suspect materials in inaccessible areas were not assessed.

This report is critical for any contractor involved in renovation or demolition activities at the Spokane VAMC Building. It highlights the presence of asbestos-containing materials and lead-based paint, which require specific handling, abatement, and disposal procedures in compliance with federal and state regulations. Bidders must be aware of these hazards to ensure safe work practices and proper project planning.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace the existing pre-1990 exterior windows of Building 1 at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, WA.

• Replacement of exterior windows in Building 1, which is the main hospital building with nine occupied floors, a mechanical penthouse, and an elevator machine room.

• Some windows replaced post-1990 will not be addressed.

• Contractor is responsible for providing all supervision, labor, tools, materials, installation, Operation and Maintenance (O&M) documentation, and a one-year warranty.

• Includes asbestos and lead paint abatement.

• Requires field verification of all equipment, parts, and materials.

• Materials must be new and installed per manufacturer's instructions.

• Existing windows and components removed become the property of the Contractor.

• Construction debris and hazardous materials must be removed and disposed of according to VA and environmental procedures.

• Contractor is responsible for initiating any applicable rebates or incentives from utility companies or other programs.

• Work will be phased to minimize disruption to hospital operations.

• The Contracting Officer Representative (COR) will evaluate all work and testing.

• Items must be in a clean and acceptable working condition.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 483 days.

• Contractor must comply with the VA Smoking Policy.

• Normal construction hours are 7:00 AM to 4:00 PM, Monday through Friday, unless otherwise specified and approved by the COR in writing.

• No work is permitted on Federal Holidays or on the weekend when a Federal Holiday falls on a Monday or Friday.

• Deliveries and parking are restricted to the M&O Loading Dock Building 1 and must be coordinated with the COR.

• Vehicles must be removed immediately after delivery.

• Construction dumpsters require a surrounding safety fence, and pavement must be protected from damage during loading/unloading.

• No Government-Furnished Equipment (GFE) will be provided; all equipment and supplies are the Contractor's responsibility.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Spokane County, Washington. It provides prevailing wage rates and fringe benefits for various construction trades. This document is crucial for contractors to understand the minimum wage and benefit requirements for laborers and mechanics employed on federal or federally funded construction projects in the specified area, as mandated by the Davis-Bacon Act.

• General Decision Number: WA20260114, dated 01/23/2026.
• Geographic Area: Spokane County, Washington.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Trades Covered: Includes rates for various trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, Operator (Backhoe/Excavator/Trackhoe, Roller, Dozer, Loader, Crane, etc.), Ironworker, Laborer (Common/General, Grade Checker, Pipelayer, Hod Carrier, Form Stripping, Jackhammer, Nozzle Person, Mason Tender Brick, Fire Watch), Painter, Drywall Finisher/Taper, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sheetmetal Worker, Truck Driver (Concrete/Dump Truck), Elevator Mechanic, Glazier, and Welders.
• Rates and Fringes: For each trade, the document lists the prevailing hourly wage rate and the corresponding fringe benefit rate.
• Effective Dates: Wage rates are effective on various dates, primarily in mid-2025 and early 2026.
• Executive Order 13658: Mentions applicability to contracts awarded between January 1, 2015, and January 29, 2022, with a minimum wage rate requirement for 2025.
• Paid Sick Leave: References Executive Order 13706 regarding paid sick leave for employees.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to contract non-compliance and potential penalties. Understanding these rates is essential for developing a competitive and compliant bid for any construction opportunity in the specified area that falls under the Davis-Bacon Act or related acts.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for clients to evaluate an offeror's past performance on a previous contract. The Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) is using this form to gather feedback on offerors considered for Project # 668-24-102, "Replace Windows at Building 1 at Mann-Grandstaff VA Medical Center, Spokane, WA."

Section 1 (Contractor to complete):

• Contractor Information (Name, Address, POC, Contact Info)
• Work Performed As (Prime or Subcontractor)
• Contract Information (Title, Number, Type, Location, Dates, Price)
• Project Description (Scope, Relevance to current submission)

Section 2 (Evaluator to complete):

• Evaluator Information (Name, Position, Contact Info, Role in Project)
• Performance Ratings (Quality, Schedule/Timeliness, Communication, Management/Personnel/Labor, Cost/Financial Management, Subcontract Management)
• Summary (Would you hire again? Overall rating)
• Additional Comments
• Adjectival Ratings definitions (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable)

This form requires the offeror to provide information about their previous contract and work performed. It also requires the client/evaluator to provide feedback on various aspects of the offeror's performance. Bidders should ensure they accurately complete Section 1 and provide this form to relevant past clients who can provide a positive evaluation, as past performance is a key factor in contract awards.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. 8127(i)(2).

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA certification database.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for award.
• Compliance: Offerors acknowledge that submission of the offer and award of a contract may require them to provide documentation to VA to demonstrate compliance with subcontracting limitations. Failure to cooperate may result in remedial action.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution.

This document is critical for bidders to understand the specific subcontracting limitations applicable to the opportunity based on the contract type (services, general construction, or special trade construction). Bidders must accurately complete and submit this certification to be considered for award. It also outlines the potential consequences of non-compliance and the requirement to provide proof of adherence to these limitations.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used to perform risk assessments for Construction, Renovation, and Maintenance activities. It helps determine the level of precautions needed to prevent impact on patients, employees, and contractors. It is to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Requires input for Activity, Location, and a Brief Description (e.g., "Replace 474 windows in Building 1").
• Activity Type Determination: Categorizes work into "Inspection/upkeep," "Small scale Construction, Renovation and general maintenance/repair," or "Large-scale construction, renovation, or maintenance" based on defined criteria.
• Control Measures: Outlines specific control measures required for each activity type, including safety plans, hazard communication, LOTO procedures, and site visits.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to mitigate impact on operations, especially in occupied areas.
• Permit: A fillable permit form is included for posting at the site, detailing the activity, project manager, contractor, activity type, control measures, and signatures.

This document outlines the safety and risk assessment requirements for construction, renovation, or maintenance activities. Bidders involved in such work should review the defined activity types, control measures, and adjacent area coordination requirements to understand the safety protocols and potential impacts on their operations and the facility. The permit section details specific information required for the project, including hazard analyses and control plans.