Y1DA--CON-NRM-668-25-105 Replace Grease Traps

Form / Attachment / Pricing Sheet

This document is a campus map for the Mann-Grandstaff VA Medical Center in Spokane. It serves to visually identify the various buildings and facilities within the medical center campus.

• A numbered list of buildings and their corresponding names (e.g., 1 Main Hospital Building, 27 Outpatient Clinic, 44 Boiler Plant).
• A visual layout of the campus showing the location of these buildings.
• Key roads and entrances within the campus.

This map provides a visual reference for the physical layout of the Mann-Grandstaff VA Medical Center. Bidders may find this useful for understanding the location of specific facilities mentioned in other opportunity documents, for site visit planning, or for general orientation to the medical center's infrastructure.

Form / Attachment / Pricing Sheet

This document is a Chain of Custody Record from Mountain Laboratories, detailing the samples collected for bulk analysis for asbestos related to the "Café & Kitchen Floors" project at the Mann-Grandstaff VA Medical Center. It outlines the samples submitted, the date and time of collection, and the chain of custody transfer.

• Project Name: Café & Kitchen Floors
• Customer: Mann-Grandstaff VA Medical Center, Chris Warner
• Samples: Includes floor tile, floor grout, and terrazzo samples, identified by Sample ID (e.g., 1A, 1B, 2A, 2B, 3A, 3B).
• Analysis Type: PLM-BULK (Polarized Light Microscopy - Bulk Sample Analysis).
• Chain of Custody: Records the release and receipt of samples, including the date, time, and condition.

This document provides specific details about the materials sampled for asbestos testing within the "Café & Kitchen Floors" project. Bidders may need to review the associated asbestos analysis reports (referenced by Laboratory Numbers B26-7130 through B26-7135) to understand the presence and type of asbestos-containing materials, which could impact renovation, abatement, or construction plans and costs for this opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 - 668-25-105 - Price Breakout.xlsx", provides instructions and a template for bidders to submit their pricing for the "Replace Grease Traps" project at the Mann-Granstaff VA Medical Center, Spokane, WA.

• Instructions: Bidders are responsible for the accuracy of formulas, accurate transposition of totals, and understanding that "Division" refers to CSI specifications. Field office overhead and general conditions are considered interchangeable. All pricing is fixed price.
• Proposal Price Schedule: A breakdown of costs by CSI Divisions (e.g., General Requirements, Existing Conditions, Concrete, Metals, Plumbing, HVAC, Earthwork, Utilities, Process Equipment) is provided. Bidders are expected to fill in pricing for each relevant division.
• Cost Categories: Includes line items for Insurance/Bonds, Taxes/Other Fees, O&M Manuals and Red Line Drawings, Overhead, SubContract Mark-Up, Profit, and Other Items. A SubTotal and Contract Total are calculated.

This spreadsheet is critical for bidders to detail their proposed costs for the project. It outlines the required format for price breakdowns, including specific construction divisions and cost categories. Bidders must accurately complete this schedule as part of their proposal submission, ensuring all formulas are correct and totals are transposed properly.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an appendix (Appendix D) to VA Handbook 6500.6, dated March 12, 2010. It outlines the terms and conditions for contractors accessing and using Department of Veterans Affairs (VA) information assets, resources, and systems. It serves as a User Agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers understanding of no expectation of privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG, ISOs), and prohibition of unauthorized access or misuse of Federal Government systems.
• General Rules of Behavior: Establishes standards for information security, including:
  • Following procedures for account access and usage.
  • Using only authorized systems and software.
  • Restrictions on using non-contractor equipment for VA sensitive information.
  • Not exploiting system controls or accessing information beyond contract scope.
  • Not overriding security controls without authorization.
  • Limiting use of systems, information, and sites strictly to contract fulfillment.
  • Granting access only to authorized personnel.
  • Protecting passwords.
  • Using FIPS 140-2 validated encryption for VA sensitive information.
  • Complying with VA Handbook 6500.1 for Electronic Media Sanitization.
  • Ensuring COTR approval for public dissemination of VA information.
  • Not hosting unauthorized internet servers.
  • Protecting government property and not removing VA sensitive information without authorization.
  • Using authorized anti-virus, antispyware, and firewall software.
  • Completing required security and privacy training.
• Additional Conditions for Non-VA IT Resources: Details requirements for connecting to the VA network, remote access, and prohibiting dual network connections without authorization.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable by parties in litigation with the U.S. Government.
• Acknowledgement and Acceptance: Requires the contractor to print their name, sign, provide SSN digits, phone number, position title, and company name, and return the signed document to the COTR.

This document is critical for any bidder who will be performing services under a VA contract that requires access to VA information systems or data. It details the mandatory security protocols, acceptable use policies, and responsibilities that contractors must adhere to. Failure to comply can result in penalties. Bidders should review these rules carefully to understand the security obligations and ensure their organization and personnel can meet these requirements.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract. This certification is mandatory for award.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSB or VOSB. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSB or VOSB. Costs of materials are excluded.
• Certification Requirement: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible for award.
• Compliance: Offerors acknowledge that false certification can lead to criminal, civil, or administrative penalties. The VA may require documentation to demonstrate compliance during performance and upon completion.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity. Failure to complete and submit this certification correctly will result in the offer being considered ineligible for award. Bidders must carefully review the specific limitations based on the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these requirements.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by clients to evaluate an Offeror's past performance. The Offeror is responsible for distributing this questionnaire to their clients, having them complete it, and submitting the completed forms as part of their proposal package by the solicitation due date.

Section 1: Contractor Information (To be completed by the Offeror)

• Name of Offeror being evaluated
• Address, Point of Contact, Phone, Email
• Description of work performed and percentage of project completed
• If subcontractor, identify the prime contractor
• Contract title, number, type, location, award date, acceptance dates
• Original and final contract price, with explanations for differences
• Scope of the project and its relevance to the current submission

Section 2: Evaluator Information (To be completed by the Client/Evaluator)

• Evaluator's Name, Position, Address, Phone, Email
• Description of the evaluator's role in the project
• Evaluation of the Offeror's performance in the following areas:
  • Quality
  • Schedule/Timeliness of Performance
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Summary rating and whether the firm would be hired again
• Adjectival ratings (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) with definitions are provided for guidance.

This form is critical for bidders to obtain feedback from previous clients regarding their performance on similar projects. The completed questionnaires will be used by the government (VHA Regional Procurement Office-West, Network Contracting Office 20) to assess the Offeror's ability to perform the work described in solicitation 36C26025R0052 for the "Replace Grease Traps, Spokane, WA" opportunity. Bidders must ensure they provide this form to relevant clients and submit the completed evaluations with their proposals.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Spokane County, Washington. It outlines the prevailing wage rates and fringe benefits for various construction trades. Bidders must use this information to ensure compliance with labor standards for the specified construction type.

• General Decision Number: WA20260114, effective 01/23/2026.
• Geographic Area: Spokane County, Washington.
• Project Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Trades Covered: Includes rates for various trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, Power Equipment Operator, Ironworker, Laborer (various classifications), Pipelayer, Pipefitter, Roofer, Sheetmetal Worker, Truck Driver, Concrete Pump Operator, Drill Operator, Elevator Mechanic, Glazier, and others.
• Rates and Fringes: Provides specific hourly rates and fringe benefit amounts for each listed trade and classification.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), with specific minimum hourly rates mentioned for 2025.

This document is critical for bidders to accurately estimate labor costs and ensure compliance with federal labor laws. It dictates the minimum wages and fringe benefits that must be paid to workers employed on the construction project. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document contains specifications for various construction and installation tasks, including:

• General Requirements: Outlines safety, general intentions, bid items, and security requirements.

• Division 01 - General Requirements: Details safety requirements, general intentions, bid items, specifications and drawings, construction security, operations and storage, work execution, alterations, disposal and retention, protection of existing elements, restoration, layout of work, and warranty management.

• Division 09 - Finishes: Specifies requirements for Ceramic/Porcelain Tiling and Portland Cement Terrazzo Flooring.

• Division 22 - Plumbing: Covers Common Work Results for Plumbing, Facility Sanitary and Vent Piping.

• Safety Requirements: Detailed protocols for accident prevention, including applicable publications, definitions, regulatory requirements, accident prevention plans (APP), activity hazard analyses (AHAs), preconstruction conferences, site safety and health officers (SSHO), competent persons (CP), training, inspections, accident reporting, personal protective equipment (PPE), infection control, masking, physical distancing, COVID-19 vaccination, fire safety, electrical work, fall protection, scaffolds, control of hazardous energy (lockout/tagout), confined space entry, welding and cutting, ladders, floor and wall openings.

• Materials and Installation: Specifies requirements for various materials and their installation, including:

  • Ceramic/Porcelain Tiling (Section 09 30 13)
  • Portland Cement Terrazzo Flooring (Section 09 66 13)
  • Sanitary Waste, Drain, and Vent Piping (Section 22 13 00)
  • Common Work Results for Plumbing (Section 22 05 11)

• Standards and References: Numerous industry standards (ANSI, ASTM, ASME, NFPA, etc.) and federal regulations are referenced throughout the document.

This document provides detailed technical specifications and requirements for various aspects of construction and installation. Bidders must carefully review these specifications to understand the materials, methods, safety protocols, and quality standards required for the opportunity. This includes specific requirements for tiling, flooring, plumbing systems, safety procedures, and environmental controls. Compliance with these specifications is essential for accurate bidding and successful project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and replace five (5) kitchen grease traps at the Mann-Grandstaff VA Medical Center in Spokane, Washington.

• Provide all labor, materials, tools, equipment, transportation, and supervision for the project.

• Remove existing grease traps and install new Zurn Z1170-400-ZS stainless steel grease traps (or equal).

• Install new grease traps flush with floor level and patch floors to the edges of the new traps.

• Ensure complete and usable grease interception.

• Coordinate work hours with VA Dietetics and Canteen staff to minimize impact on kitchen operations.

• Comply with VA Infection Control requirements.

• An operating test will be run in the presence of the Contracting Officer Representative (COR).

• System operation must be demonstrated by the installer in the presence of the COR for final acceptance.

• Items must be in a clean state and in proper working condition.

• Total project duration: 120 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Contractor must provide a qualified manufacturer's representative to check installation and place the system into service.

• Contractor is responsible for all equipment and supplies; no Government-Furnished Equipment (GFE) will be provided.

• Manuals and warranty documents are required deliverables per Specifications.

Solicitation / RFP / RFQ

This solicitation is for construction services to replace grease traps at the Mann-Grandstaff VA Medical Center in Spokane, WA. The project number is 668-25-105. The contractor will provide all labor, materials, supplies, services, and equipment to complete the work in accordance with the attached Statement of Work and specifications.

• Replacement of grease traps at the Mann-Grandstaff VA Medical Center.

• Work must be completed in accordance with the attached Statement of Work (SOW) and specifications.

• Compliance with all applicable FAR and VAAR clauses.

• Adherence to construction wage rate requirements for Spokane, WA.

• Compliance with Buy American requirements for construction materials.

• Implementation of basic safeguarding of covered contractor information systems.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 120 calendar days from the issuance of the Notice to Proceed.

• Proposals must be submitted electronically via email to Quyen.Mai@va.gov and Dennis.Einarson@va.gov by the deadline specified in Block 13 of SF 1442 (June 1, 2026, 10:00 AM PDT).

• Questions must be submitted via email by May 20, 2026, 10:00 AM PST.

• Evaluation will be based on a "Best Value" tradeoff process, considering Technical Approach (Factor 1), Past Performance (Factor 2), and Price (Factor 3). Factors 1 and 2 are of approximately equal importance and combined are significantly more important than price.

• A site visit is scheduled for May 12, 2026, at 3:00 PM PST.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small Business Size Standard: $19M.

• Offerors must complete and sign the VA Notice of Limitation on Subcontracting Certificate of Compliance (Attachment 5).

• A Bid Guarantee (SF 24) is required.

• All proposals must be submitted in PDF format, in two separate volumes: Volume 1 – Technical and Past Performance, and Volume 2 – Price/Cost Proposal.

• Reference to "bid" and "bidder" should be interpreted as "offer" and "offeror."

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the replacement of five (5) kitchen grease traps at the Mann-Grandstaff VA Medical Center in Spokane, Washington.

• Removal and replacement of five (5) kitchen grease traps.

• Replacement grease traps shall be Zurn Z1170-400-ZS (stainless steel) or equal.

• Installation must be flush with floor level, with floors patched to edges of new grease traps.

• The contractor is responsible for providing all labor, materials, tools, equipment, transportation, and supervision.

• A qualified manufacturer's representative must check installation, place the system into service, and make adjustments.

• An operating test will be conducted in the presence of the Contracting Officer Representative (COR).

• Compliance with VA Infection Control requirements is mandatory.

• Work hours must be coordinated to minimize impact on kitchen operations.

• Total project duration: 120 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane Washington 99205.

• Kitchen operating hours for Dietetics: 0630 – 1830 daily.

• Kitchen operating hours for Canteen: 0630 – 1430 daily.

• Manuals and warranty documents are required deliverables per Specifications.

• The COR will evaluate all work and testing.

• Contractor is responsible for all equipment and supplies; no Government-Furnished Equipment (GFE) will be provided.

• Final system acceptance requires a demonstration of system operation in the presence of the COR.

Specifications / Technical Documents

This document contains detailed specifications for various construction and renovation aspects, primarily focusing on:

• General Requirements (Division 01): Outlines project-wide requirements including safety, submittals, work execution, site information, and warranty management.

• Finishes (Division 09): Includes specifications for Ceramic/Porcelain Tiling and Portland Cement Terrazzo Flooring.

• Plumbing (Division 22): Covers Common Work Results for Plumbing, Facility Sanitary and Vent Piping, and related components.

• Safety Requirements: Detailed protocols for accident prevention, safety plans, hazard analysis, training, inspections, and personal protective equipment.

• Submittals: Procedures for shop drawings, product data, and samples.

• Materials and Installation: Specifications for tiling, terrazzo flooring, and plumbing systems (waste, drain, vent piping).

• Environmental Controls: Requirements for dust control, infection control, and waste management.

• Work Execution: Guidelines on site operations, temporary facilities, and coordination with existing building operations.

This document provides the technical details and standards that bidders must adhere to if awarded the contract. It is crucial for understanding the scope of work, material requirements, quality standards, safety protocols, and execution procedures for the project. Bidders should pay close attention to the specific requirements for finishes, plumbing, safety, and environmental controls to accurately estimate costs and ensure compliance.

Solicitation / RFP / RFQ

This is a solicitation for Project Number 668-25-105, "Replace Grease Traps," at the Mann-Grandstaff VA Medical Center in Spokane, WA. The Department of Veterans Affairs (VA) intends to award a single, Firm-Fixed-Price Construction Contract.

• Removal and replacement of five (5) existing kitchen grease traps.

• Replacements must be Zurn Z1170-400-ZS (stainless steel) or equal.

• Piping must be connected to new grease traps.

• Floors must be cut as necessary for installation and patched with like materials, color-matched and approved by the Contracting Officer Representative (COR).

• Contract Type: Firm-Fixed-Price Construction Contract.

• Estimated Value: Between $200,000 and $500,000.

• The solicitation will be issued on or about April 29, 2026, via SAM.gov.

• Specific proposal submission instructions and evaluation criteria will be detailed in the forthcoming solicitation documents.

• This procurement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a small business size standard of $19M.

• Refer to the attached draft Statement of Work (SOW) and draft SPECS for detailed project information.

• The contracting office is NCO 20 Network Contracting Office, Vancouver, WA.

• Point of Contact: Quyen Mai, Contract Specialist (Quyen.Mai@va.gov).