Y1DA--FY26: NRM (PROJ: 673-CSI-132) D/B 1.5T MRI (ICC)

Amendment / Modification

• This amendment (0001) to solicitation 36C24826Q0128, dated 12-11-2025, is effective 12-15-2025.

• The purpose is to provide drawings and specifications.

• It is noted that RFIs can include phase II questions.

• The following documents are now provided:

  • 2510179R0-DRAWINGS
  • VA James A Haley1 5T MRI -90 CD Progress Specifications 12-15
  • VA James A Haley 1 5T MRI -90 CD-Progress Drawings 12-15

• No changes to proposal deadlines or submission requirements are explicitly stated, but bidders should review the newly provided documents for any impact on their proposals.

Form / Attachment / Pricing Sheet

This document contains "90% Progress Set" drawings for the "1.5T MRI ICC" project at the James A. Haley VA Medical Center. It includes architectural, structural, mechanical, electrical, plumbing, fire protection, and telecommunications details.

• Project Overview: The project involves an interior renovation of approximately 1000 SF for a new 1.5T MRI scanner suite, replacing an administrative area on the ground floor of Building 1. The scope includes a control room, scanner room, system component room, and dressing room.
• Key Disciplines Covered:
  • Architecture (plans, elevations, details, finishes)
  • Structural (foundations, framing, steel details)
  • Mechanical (HVAC, plumbing, piping, controls)
  • Electrical (power, lighting, telecommunications, security)
  • Fire Protection (alarms, sprinklers)
• Specific MRI Requirements: Details include RF shielding, magnetic shielding, MRI-compatible equipment, and specific electrical and mechanical considerations for the MRI environment.
• Phasing and ICRA: The document outlines project phasing and Infection Control Risk Assessment (ICRA) measures.
• Codes and Standards: Applicable codes include IBC (2021), NFPA 101, NEC, IPC, and VA standards.

These drawings provide comprehensive technical details for the construction of a new MRI suite. Bidders will need to review these plans to understand the full scope of work, including demolition, new construction, specific system requirements (e.g., RF shielding, medical gas), and coordination with existing building systems. The "90% Progress Set" indicates that these are near-final design documents, providing a solid basis for bidding and construction planning.

Form / Attachment / Pricing Sheet

This document contains a series of architectural, structural, electrical, and mechanical drawings related to the installation of a Siemens MAGNETOM SOLA XQ MRI suite at the Tampa VAMC. These drawings provide detailed plans, elevations, sections, and notes for the construction and installation of the MRI equipment and its supporting infrastructure.

• Architectural Plans (A-101, A-102, A-501, A-502): Layouts of rooms, equipment placement, magnetic field considerations, patient supervision camera details, and project milestones.
• Structural Plans (S-101): Floor plans, magnet base details, seismic anchor locations, vibration requirements, and structural notes regarding support systems and floor loading.
• Electrical Plans (E-101, E-102, E-501): Raceway plans, electrical legends, power requirements, cable lengths, cable separation, and remote service connection details.
• Mechanical Plans (M-101, M-501): Chiller water supply and requirements, environmental requirements, fire control notes, quench vent system details, and general mechanical notes.

These drawings are critical for any bidder involved in the construction, installation, or modification of the MRI suite. They specify precise requirements for room dimensions, structural integrity, electrical power and cabling, and mechanical systems (like chillers and ventilation). Bidders must carefully review these plans to understand the scope of work, material requirements, and site preparation necessary to accommodate the Siemens MRI equipment.

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Form." It requires bidders to provide information regarding their safety and environmental record for pre-award evaluation.

• Company contact information (Name, Address, Telephone, Email, Contact Person).
• Data on OSHA 300 Forms for the past three years (2023-2025), including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA or EPA within the last 3 years (with explanations for any violations).
• Instructions to attach copies of OSHA 300 and 300a Forms, with a link provided to access them.
• Information on who administers the company's Safety and Health Program.
• Company's Insurance Experience Modification Rate (EMR) for the past 3 years, with a requirement for an EMR of 1 or less.

Bidders must complete and submit this form as part of their proposal. The information provided will be used to assess the company's safety and environmental compliance and performance, which is a key factor in the pre-award evaluation. An EMR of 1 or less is a stated requirement.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their base offer price. It serves as a template for cost estimation and Government price analysis.

• Cost Breakdown by Division: The sheet requires cost breakdowns for various construction divisions (e.g., General Requirements, Concrete, Electrical, HVAC).

• Labor and Material Costs: Bidders must itemize labor and material costs for each division.

• Subtotals and Overheads: Includes sections for division subtotals, overhead percentages, profit percentages, and bond percentages.

• Total Base Offer Cost: A final field for the aggregate base offer price.

• Offeror Information: Fields for Project Number, Project Title, Project Location, and Offeror Name and Address.

• Bidders are instructed to provide additional price breakdowns to avoid lump-sum entries.

• This breakdown is crucial for the Government's price analysis.

This sheet is essential for bidders to structure their pricing proposals accurately. It guides the detailed cost estimation required for the opportunity and ensures compliance with the government's request for a comprehensive price analysis.

Other / Unclassified

This document is a General Decision Number (GDN) for building construction projects in Hillsborough County, Florida. It specifies prevailing wage rates and fringe benefits for various construction trades, effective from various dates in 2024 and 2025. It also outlines requirements related to Executive Orders 14026 and 13658 concerning minimum wage rates for federal contracts.

This document is crucial for bidders on federal construction projects in the specified area. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws. Failure to adhere to these wage determinations can lead to contract violations. The document also details how to request conformance for classifications not listed and outlines the process for appealing wage determinations.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire. It is designed to collect feedback from a reference contact regarding a contractor's performance on a previous project. This information is crucial for the Department of Veterans Affairs (VA) to assess the contractor's suitability for Solicitation Number 36C24826Q0128.

• Contractor Information: To be completed by the bidding contractor, including company name, contact details, and project information (title, POP, contract number, dollar value, description of work, contractor's role).
• Respondent Information: To be completed by the reference contact, including company name, contact details, and fax number.
• Performance Information: A rating scale (1-6, Unsatisfactory to Exceptional) for 23 specific performance areas, such as management, personnel, quality control, schedule adherence, and responsiveness. Narrative explanations are required for ratings of 1 or 2.
• Overall Performance Rating: A final assessment of the contractor's overall performance and a yes/no question regarding awarding future contracts.
• CPARS Status: A question to determine if the contractor is rated in the Contractor Performance Assessment Reporting System (CPARS).
• Remarks: A section for additional comments.

Bidders must provide this questionnaire to their past performance references. The reference contact will complete the form and submit it directly to the VA Contracting Officer by the specified due date (01/06/2026 at 10:00 AM EST). This form directly impacts the evaluation of the bidder's past performance, a key factor in determining award.

Solicitation / RFP / RFQ

This solicitation is for a Design/Build project for a 1.5T MRI ICC (Intensive Care Unit) at the James A. Haley VA Hospital in Tampa, Florida. The project is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Design and construction services to support the installation of a new Siemens 1.5T MRI system.

• Includes site investigation, design, preparation of drawings, phase planning, specifications, construction, and installation.

• Demolition of existing finishes, walls, and systems as needed.

• Structural modifications, architectural improvements, and updates to mechanical, electrical, and plumbing systems.

• Provision of RF shielding and radiation protection testing.

• Compliance with current VA CFM Technical Information Library (TIL) standards.

• Type of Contract: Firm-Fixed-Price.

• Period of Performance: 740 calendar days (140 days for design, 600 days for construction).

• Magnitude of Construction: Between $2,000,000.00 and $5,000,000.00.

• NAICS Code: 236220 - Commercial and Institutional Building Construction.

• Product/Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries.

• This is a two-phase procurement. Phase I involves evaluation of quotes to determine which offerors will be invited to Phase II.

• Site Visit: December 17, 2025, 10:00 AM EST.

• RFIs Due Date: December 26, 2025, 10:00 AM EST.

• Phase I Quotes Due Date: January 6, 2026, 10:00 AM EST.

• Offer Acceptance Period: Minimum of 120 calendar days.

• Evaluation Factors for Phase I: Contractor Team and Personnel Qualifications, Specialized Experience and Capability, Relevant Past Performance.

• Evaluation Factors for Phase II: Management Approach and Key Personnel Narrative, Schedule, Pricing.

• Proposals must be submitted electronically via email.

• 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be verified SDVOSB and registered in SAM.gov.

• Offerors must be registered in SAM.gov and the SBA certifications database.

• Payment and performance bonds are required.

• A bid guarantee of 20% of the bid price or $3,000,000, whichever is less, is required.

• Offerors must submit information on their safety and environmental record, including EMR.

Form / Attachment / Pricing Sheet

This document, titled "Experience Information Sheet," is a form designed to collect detailed information about a contractor's past performance on awarded contracts. It is intended to help the government evaluate the relevancy and quality of a bidder's experience for a specific procurement.

The form is divided into several sections:

• Contractor Information: Details about the awarded contract holder.
• Contract Information: Contract number, task order number, and award date.
• Project Information: Project number, title, and location.
• Work Performed: Description of work done as prime or subcontractor, and the percentage of work performed by the company.
• Prime Contractor Information (if subcontractor): Details of the prime contractor if the bidder was a subcontractor.
• Government Agency/Company: Information about the awarding entity.
• Description of Project's Scope of Work and Offeror's Specific Roles and Responsibilities: A detailed account of the work performed and its relevance to the current procurement.
• Difficulties and Obstacles: Challenges encountered and steps taken to resolve them.
• Differing Site Conditions: Description and resolution of any site condition issues.
• Performance Period and Completion Date: Contract start, original completion, and actual completion dates.
• Termination Information: Details if the project was terminated.
• Contract Price: Award amount and final price.
• Additional Information: A section for any other relevant details.

Bidders are expected to complete this form to provide specific examples of their past performance. The information submitted will be used to assess the bidder's capability and experience in relation to the requirements of the current opportunity. Detailed descriptions of scope, roles, challenges, and outcomes are crucial for demonstrating relevancy and suitability.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive design-build services for the installation of a new 1.5T MRI system at the James A. Haley VA Hospital, Project #673-CSI-132.

• Design-Build Services: Includes site investigation, design, preparation of drawings, phase planning, specifications, construction, and installation of a new 1.5T MRI system.

• Equipment: Accommodate a Siemens 1.5T MRI ICC.

• Renovations: Demolition of existing finishes, walls, and systems; structural modifications (Unistrut, steel supports); architectural improvements (gypsum board, ceilings, flooring, painting); RF shielding and radiation protection testing.

• System Modifications: Updates to fire sprinkler, medical gas, HVAC, electrical (power distribution, lighting, grounding, low-voltage), and communications systems.

• Compliance: Ensure compliance with current VA CFM Technical Information Library (TIL) standards, MRI safety requirements, and applicable Life Safety Codes (NFPA 101, IBC).

• Design Phases: Refresh existing 65% design, complete 90% and final design stages. Requires attendance at design review meetings (65%, 95%, 100%).

• Documentation: Provide detailed containment plan for infection control, updated Life Safety Drawings, electronic drawings (AutoCAD/PDF), and specifications (Microsoft Word).

• Total Period of Performance: 740 days (NTP + 140 days for design, plus 600 days for construction).

• Location: James A. Haley VA Hospital, Tampa, Florida.

• Staffing: DB Team to include subcontractors for professional services. Requires Florida Licensed Structural Engineer. Commissioning agent required.

• Security & Privacy: Strict adherence to VA information security, privacy, and data breach protocols. Background investigations and training required for personnel accessing VA information systems. Compliance with NARA records management policies.

• Personnel Identification: Contractor personnel must be clearly identified with ID badges and follow VA policies for access and conduct.

• Safety: Compliance with all VA, local, state, and Federal occupational safety laws (OSHA). Requires Certified Independent Third-Party Safety Professional review of design documents.

• Subcontracting: Flowdown of requirements to subcontractors is mandatory.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Design-Build (DB) project to install a 1.5T MRI ICC (Project # 673-CSI-132) at the James A. Haley Veterans Affairs Medical Center in Tampa, FL. The government is procuring professional services, equipment, labor, materials, and supervision for the design and construction of a new 1.5T MRI suite to accommodate High Tech Medical Equipment (HTME) Siemens 1.5T MRI ICC.

• Design and construction of a new 1.5T MRI suite.

• Site investigation, design, and preparation of drawings, phase planning, and specifications.

• Installation of the MRI and associated High Tech Medical Equipment.

• Provision of all necessary labor, materials, supervision, tools, testing, and specialty services (e.g., Industrial Hygienist, Asbestos Contractor).

• Contract Type: Design Build (DB), Firm Fixed Price.

• Magnitude: Estimated between $2,000,000.00 and $5,000,000.00.

• A Request for Quote (RFQ) is expected on or about January 10, 2026.

• All responsible sources may submit a quote when requested.

• Businesses must be registered in SAM.gov prior to award, during performance, and through final invoice payment.

• Business size and NAICS code verification will be conducted via the Small Business Search portal.

• 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45M.

• SDVOSBs are encouraged to respond to express interest.

• This is a presolicitation notice only; no contract will be awarded from this notice.

• The Contracting Officer is Stacy Figlinski, and the Contracting Specialist is David Hernandez (DAVID.HERNANDEZ1@VA.GOV, 813-893-3904).

• Response Date/Time: December 11, 2025, 2:00 PM Eastern Time.