Y1DA--NP Refurbish Audiometric Suites
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting bids for the refurbishment of three Audiometric Suites (totaling six booths/rooms) at the VAMC Northport, NY, Building 200. This is a Firm-Fixed-Price contract under a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The project is a turnkey operation to improve or maintain audiometric efficacy. Bids are due by June 4, 2026, at 3:00 PM EDT.
Scope of Work
The contractor will provide all materials, labor, and equipment for a turnkey refurbishment. This includes the removal of existing acoustic panels, trim, and carpeting, followed by the installation of new fabric-encased acoustic panels on all interior walls and doors, new trim, and new carpeting. All walls and floors must be prepared to IAC specifications. The refurbishment must maintain or improve the audiometric efficacy of each suite. Work is to be completed within three consecutive working days, during normal business hours, requiring strict adherence to safety protocols due to the presence of patients. The contractor is responsible for trash removal and providing cleaning instructions.
Contract Details
- Contract Type: Firm-Fixed-Price
- Magnitude: Between $25,000 and $100,000
- Period of Performance: 3 calendar days from the Notice to Proceed
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 236220 (Commercial and Institutional Building Construction), Size Standard: $45.0 million
- Required Experience: Minimum five (5) years of proven Audiology booth refurbishment and installation experience with IAC acoustic booths.
- Warranties: 2 years for workmanship, 1 year for parts/support.
- Bonds: Performance and payment bonds are required.
Submission & Key Dates
- Site Visit: May 21, 2026, at 12:00 PM noon. Onsite field measurements are required before responding to this solicitation.
- RFI Submittal Deadline: May 26, 2026, by 12:00 PM EDT. Submit questions via email to Charlie.Augustin@VA.GOV.
- RFI Answers Posted: May 29, 2026.
- Bid Submission Deadline: June 4, 2026, by 3:00 PM EDT. Bids must be submitted via email to Charlie.Augustin@VA.GOV. No late bids will be accepted.
- Public Bid Opening: June 9, 2026, at 10:00 AM EDT (remote).
- Submittals (product data, shop drawings, samples): Required within ten (10) calendar days after Notice to Proceed.
Special Requirements & Compliance
Offerors must be registered at www.sba.gov and www.sam.gov. Safety is the highest priority, and work must be coordinated to minimize disruption to the VA healthcare facility and patient safety. Contractors must comply with VA security management, obtain temporary access badges, and ensure personnel complete mandatory privacy training. A Safety and Environmental Record form, including an Experience Modification Rate (EMR) equal to or less than 1.0, is required. The Limitation on Subcontracting clause applies, requiring that no more than 85% of the contract amount (excluding material costs) be paid to non-SDVOSB firms. Compliance with prevailing wage rates for Suffolk County, NY, and the Buy American Act is mandatory. Bidders should account for New York State sales and compensating use tax exemption for materials.