Y1DA--NRM-CONST- 630A4-26-408 Fire Hydrants Replacement

Form / Attachment / Pricing Sheet

This document is a Walk-through Sign-In Sheet for the Fire Hydrants Replacement SOW, related to Solicitation No. 36C24226B0023 at ST Albans VAMC. It records attendance and contact information for representatives who attended the site visit.

• Event: Walk-through Sign-In Sheet for Fire Hydrants Replacement SOW
• Solicitation Number: 36C24226B0023
• Location: ST Albans VAMC
• Date & Time: February 17, 2026 @ 11:00 AM
• Attendance Log: Fields for Company Name, Representative's Name, and E-mail.
• Restrictions: Companies limited to two (2) representatives; FDA/CDC approved Facemasks required.
• Communication Protocol: Contractors must communicate solely with the VA contracting representative. Questions from the walk-through must be submitted in writing to Samantha Chavanga (Samantha.Chavanga@va.gov).
• Deadlines:
  • Questions due: Tuesday, February 24, 2026, NLT 2:00 pm.
  • Required documents and quote due: Tuesday, March 10, 2026, at 9:30 am EST.

This document confirms attendance at a mandatory or highly recommended site visit. It provides crucial deadlines for submitting questions and proposals/quotes, and specifies the designated point of contact for all communications regarding this procurement. Bidders must adhere to these communication and submission timelines.

Form / Attachment / Pricing Sheet

This document provides photographic evidence and descriptions of the current condition and locations of fire hydrants and PIV (Post Indicator Valve) systems relevant to opportunity 630A4-26-406. It serves to document existing issues that may require repair or replacement.

• Pump House Area: One hydrant was knocked over.
• Empty Field Near Pump House: A hydrant is present but not functional.
• Building 89 Loading Dock:
  • One PIV is not functional.
  • Fire Hydrant 1 is not functional.
  • Fire Hydrant 1 Isolation Valve needs to be replaced.
  • Fire Hydrant 2 is not functional.
• Building 64 Boiler Plant:
  • One PIV is not functional.
  • One Fire Hydrant has been knocked over.
• Building 85: A fire hydrant is damaged.
• Building 89 West-side Parking Lot: One PIV is not functional.

This document is crucial for bidders to understand the current state of critical infrastructure. It highlights specific locations and the nature of damage or non-functionality for fire hydrants and PIVs, which will likely inform the scope of work, required materials, and labor estimates for any related maintenance, repair, or replacement contract.

Questions & Answers / Clarifications

This document provides clarification on the "Fire Hydrants Replacement" project, addressing a bidder's question regarding the number of valves to be replaced and the impact on facility shutdowns.

• Valve Count Discrepancy: The bidder noted drawings indicating 7 new curb valves and 2 new post indicator valves. The response clarifies that there are only 6 Fire Hydrants and 3 post-indicator valves. Bidders are directed to an attached document for photographs of these items.
• Facility Shutdowns: The bidder inquired about replacing existing curb valves downstream to avoid a full facility shutdown. The response states that all existing curb valves must be replaced without impacting the facility, and the facility's water supply must be maintained at all times.

This clarification corrects the number of valves to be replaced and reiterates the requirement to maintain facility water supply during replacement, which may affect a bidder's approach to scheduling and execution.

Amendment / Modification

This document serves as an amendment to IFB 36C24226B0023, Project Number 630A4-26-408, concerning the Fire Hydrants Replacement.

Key updates include:

• Providing responses to previously submitted Requests for Information (RFI).
• Including the Site Visit Sign-in Sheet.

This amendment incorporates RFI responses and the Site Visit Sign-in Sheet. Specific sections of the original IFB are not explicitly detailed as changed, but these additions are critical for bidders.

Bidders must ensure they have reviewed the RFI responses and the Site Visit Sign-in Sheet. The original submission deadline of March 10, 2026, 9:30 AM (EST) remains in effect. Electronic bids are mandatory and must be emailed to Samantha Chavanga at samantha.chavanga@va.gov. Bids received after the deadline will be rejected. Any exceptions to the IFB terms or failure to provide a definitive price will result in a non-responsive bid. The bid opening will be conducted via Microsoft Teams conference call on Tuesday, March 10, 2026, at 10:00 AM (EST).

Form / Attachment / Pricing Sheet

This document, "VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", requires offerors to certify their compliance with subcontracting limitations.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to criminal, civil, or administrative penalties.
• Failure to Comply: If VA determines an SDVOSB/VOSB awarded a contract did not act in good faith, they may be subject to referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Cooperation: Offerors agree to cooperate and provide documents to VA to demonstrate compliance.
• Required Action: The formal certification must be completed, signed, and returned with the bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.

This is a mandatory certification for all offerors. Failure to complete and submit this form accurately will result in disqualification. Bidders must understand and agree to the specific subcontracting limitations based on the contract type (services, general construction, or special trade construction) to ensure their proposal is considered for award.

Solicitation

This solicitation is for the replacement of fire hydrants and Post Indicator Valves (PIVs) at the St. Albans Campus of the VA Medical Center. The project aims to improve the facility's fire protection infrastructure by replacing outdated and potentially faulty equipment.

• Removal and replacement of six (6) fire hydrants and three (3) PIVs at specified locations.

• Identification and replacement of isolation valves for all six hydrants.

• Evaluation and potential replacement of existing underground hydrant mechanisms and non-operational underground valves.

• Testing of all newly installed equipment and approximately 20 fire hydrants across the campus, including flow, pressure, and operational readiness checks.

• Repainting of approximately 10 outdoor hydrants.

• Provision of an independent third-party testing and certification report.

• Compliance with VA Specifications, NFPA, Life Safety Codes, OSHA regulations, and manufacturer specifications.

• All work must be performed in accordance with VA design guidelines and requirements.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 240 Calendar Days from Notice to Proceed.

• Magnitude of Construction: Between $250,000 and $500,000.

• Bids are due by Tuesday, March 10, 2026, at 9:30 AM EST.

• All bids must be submitted via email to samantha.chavanga@va.gov.

• Bids providing less than 120 calendar days for Government acceptance will be rejected.

• Award will be made to the responsive, responsible bidder whose bid is most advantageous to the Government, considering price and price-related factors.

• A pre-bid site visit is scheduled for February 17, 2026, at 11:00 AM EST at the St Albans Main Hospital Lobby. No other site visits will be allowed.

• All questions and requests for information must be submitted in writing to samantha.chavanga@va.gov no later than February 24, 2026, at 2:00 PM EST.

• This is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid submission and before award.

• Offerors must submit their annual Vets 4212 Report.

• NAICS Code: 236220

• Small Business Size Standard: $45 Million

• Contractors must acknowledge all solicitation amendments.

• Bid bond and signed certificates (Buy American Act, Limitations on Subcontracting) must be received with the bid.

• Contractors are required to utilize VISN 2 Autodesk Build Construction management platform (ACC).

Form / Attachment / Pricing Sheet

This document is FAR 52.225-2, "Buy American Certificate." It is a provision that offerors must complete and submit as part of their proposal. It requires the offeror to certify that each end product, with exceptions, is a domestic end product. It also requires the listing of any foreign end products.

• Certification: Offerors must certify that end products are domestic.
• Foreign End Products: A section is provided to list any foreign end products, including their Line Item Number and Country of Origin.
• Definitions: Refers to the solicitation's "Buy American-Supplies" clause for definitions of "domestic end product," "end product," and "foreign end product."
• Evaluation: States that offers will be evaluated according to FAR Part 25.
• Completion: Requires certification by the Offeror, including a signature.

Bidders must complete and submit this certificate to comply with the Buy American Act requirements. Failure to properly complete this form may impact the evaluation of their offer. It requires bidders to identify the origin of the products they intend to supply.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations in New York State. It lists prevailing wage rates and fringe benefits for various construction trades, including Asbestos Workers/Insulators, Boiler Makers, Bricklayers, Carpenters, Electricians, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, and Truck Drivers. The decision is effective as of January 2, 2026, and supersedes a previous decision.

This document is crucial for bidders on construction projects in New York State that are subject to federal prevailing wage laws (e.g., Davis-Bacon Act). It provides the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal regulations when preparing their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the Fire Hydrants Replacement project at the VA New York Harbor Healthcare System, St. Albans Community Living Center.

• Replacement: Seven (7) fire hydrants and two (2) Post Indicator Valves (PIVs) are to be removed and replaced. Specific locations include a loading dock (3), pump station (1), boiler plant (1), building 85 (1), and one TBD location. One PIV is to be replaced by the loading dock, and another by the boiler plant.

• Isolation Valves: Identify and replace isolation valves for the seven existing fire hydrants.

• Underground Mechanisms: Evaluate the condition of existing underground hydrant mechanisms for potential replacement and replace any non-operational underground valves for the seven new fire hydrants.

• Repainting: Approximately 10 hydrants are to be repainted in a red color, using water-based high gloss direct to bare metal enamel paint, as recommended by NFPA 291. Specific hydrants to be painted are TBD.

• Testing & Certification: Perform testing on all newly furnished and installed equipment, as well as all fire hydrants on campus (approximately 20). Testing includes verifying water availability, operational readiness, system health, static pressure, flushing, and flow/pressure tests. Lubrication of threads and moving parts is required.

• Reporting: Provide an independent third-party testing & certification report.

• Site Preparation: Contractor is responsible for preparing the site, including demolition and removal of existing structures.

• The project is located at the St. Albans Community Living Center, 179-00 Linden Blvd, Jamaica, NY 11425.

• Site Visits: Visits to the site by bidders require an appointment with the Medical Center Engineering Officer.

• Security: Compliance with VA security management program, including badges, identification, and restricted access. A security plan and procedures are detailed.

• Specifications: Refer to manufacturer equipment drawings & specifications and VA specifications available at http://www.cfm.va.gov/til/specs.asp.

• Drawings: Drawings and contract documents may be obtained from the solicitation website.

• Coordination: Contractor must coordinate with the Contracting Officer (COR) and the Fire Department as necessary.

• Site Conditions: Contractor must perform a mandated walkthrough to verify site conditions. The contractor is responsible for protecting existing site elements and repairing any damage caused.

• Utilities: Government will make utilities available; contractor is responsible for temporary connections and usage, with specific provisions for electricity, water, and fuel. Contractor must conserve utilities.

• Temporary Facilities: Temporary toilets and other accommodations are required for contractor's workers.

• Restoration: Contractor must restore all conditions to their original state upon completion, patching and repairing any disturbed areas.

• As-Built Drawings: Maintain and deliver as-built drawings throughout the project.

• Warranty: Develop and implement a warranty management plan, including inspections and reporting.

• Testing Plan: Submit a written testing and commissioning plan for approval prior to commencing work.

Form / Attachment / Pricing Sheet

This document is a site plan drawing for the "Fire Hydrants Replacement 630A4-26-408" project. It visually depicts the locations of existing and proposed fire hydrants and other water distribution system components within the Saint Albans Extended Care Center.

• The drawing shows the layout of the facility, including buildings, roads, and parking areas.
• Specific locations for fire hydrant replacement are marked with red circles and callouts.
• Other water system elements like water mains and isolation valves (PIVs) are also indicated.
• A note states: "DRAWING FOR REFERENCE ONLY. CONTRACTOR SHALL VERIFY ALL FIELD CONDITIONS."
• Hatching indicates work areas under this contract.

This site plan is crucial for bidders to understand the physical scope and locations of the work required for the fire hydrant replacement project. It provides a visual guide to the areas where hydrants and potentially other water system components need to be removed and replaced. Bidders must use this drawing in conjunction with field verification to accurately assess the work involved and prepare their proposals.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation Number 36C24226B0023, Project Number 630A4-26-408, concerning the Fire Hydrants Replacement project at the Brooklyn Veterans Affairs Medical Center. The Department of Veterans Affairs (VA) is seeking a qualified contractor to replace and restore the existing fire hydrant system.

• Removal and replacement of seven (7) fire hydrants and two (2) Post Indicator Valves (PIVs).

• Evaluation and replacement of associated isolation valves.

• Inspection of underground hydrant components.

• Comprehensive testing of approximately twenty (20) hydrants.

• Flushing, flow and pressure testing, lubrication, verification of drainage, and repair/repainting of designated hydrants.

• All work must comply with manufacturer specifications, VA design guidelines, and NFPA requirements.

• The fire protection system must be fully operational and compliant upon completion.

• Magnitude of construction is estimated between $250,000 and $500,000.

• Project completion is required within 240 calendar days after the Notice to Proceed.

• The solicitation is anticipated to be issued on or about January 12, 2026.

• Solicitation documents, specifications, drawings, and contract forms will be available electronically at https://www.sam.gov.

• All questions must be submitted in writing to Samantha Chavanga via email at samantha.chavanga@va.gov.

• A site visit will be held; details will be provided in the solicitation document.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Competition is restricted to verified SDVOSB contractors.

• Contractors must be registered and verified in SBA’s Small Business Search and https://www.sam.gov.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 million.

• SDVOSB contractors must be VIP listed.

• Prospective contractors must be registered at https://www.sam.gov in accordance with 38 CFR Part 74 and VAAR 819.70.

• This is a pre-solicitation notice only; no solicitation documents are currently available.

• Response Date/Time/Zone: December 29, 2025, 10:00 AM Eastern Time, New York, USA.