Y1DA--NRM - CONST 630A4-26-412 Replace Outdated Transformer
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify qualified Service-Disabled Veteran-Owned Small Business (SDVOSB) construction contractors. The objective is to find firms capable of performing the full replacement and modernization of outdated pad-mounted electrical transformers (T1 and T2) at the St. Albans VA Medical Center in Queens, NY. This effort aims to upgrade the facility's electrical infrastructure, improve reliability, and enhance performance. Responses are due January 29, 2026, at 3:00 PM EST.
Scope of Work
The project involves providing all labor, materials, equipment, tools, supervision, and coordination necessary to replace two existing 4160/120/208V, 500 kVA dual-stage transformers with new 5kV-208Y/120V, 500 kVA transformers. Key tasks include:
- Verification of field conditions based on Drawing E-2.
- Phased replacement of transformers, one at a time, ensuring peak load requirements are met using generator rental backup or calculated load capacity.
- Development and submission of a shutdown and phasing plan for VA approval.
- Coordination and rental of temporary transformers.
- Removal of existing transformers and installation of new factory/custom replacement units compliant with UL and DOE 2016 efficiency standards.
- Furnishing, installing, and testing transformers with mineral oil.
- Independent third-party testing and commissioning, including submission of certified test reports and signed, sealed as-built shop drawings.
- Compliance with all applicable VA Technical Information Library (TIL) Master Construction Specifications. The anticipated Performance Period is 52 weeks.
Contract & Timeline
This is a Sources Sought notice for market research, not a Request for Proposal. The government anticipates awarding a Firm Fixed Price contract.
- NAICS Code: 236220 Commercial and Institutional Building Construction, with a $45 million small business size standard.
- Estimated Magnitude of Construction: Between $500,000 and $1,000,000.
- Set-Aside: This requirement is anticipated to be a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.
- SDVOSB Requirements: Interested firms must be registered in SAM.gov and verified in the SBA Veteran Small Business Certification database at the time of response. For general construction, the prime contractor must perform at least 15% of the contract cost with its own employees (excluding materials), or 25% for special trade contractors. Respondents must clearly indicate the percentage of work to be self-performed and subcontracted, including subcontractor details.
- Anticipated Award Date: On or before April 30, 2026.
- Response Due: January 29, 2026, at 3:00 PM EST.
Submission Requirements
Interested firms must submit capability statements electronically to Torell.Camp@va.gov. The subject line must be "Sources Sought Replace Outdated Transformer [Company Name]". Submissions should include:
- Company information (name, address, POC, email, phone, UEI, CAGE, business size).
- Bonding Capacity Letter from surety.
- Construction experience, including relevant projects and a minimum of three past performance references.
- Demonstration of capability across the evaluation areas.
- Proof of SDVOSB/VOSB SBA verification. Capability statements are limited to 10 pages (excluding bonding letter, past performance questionnaires, and veteran documentation), formatted in PDF with 11-point font, 1-inch margins, and a maximum file size of 10 MB.
Evaluation Factors
Responses will be used for market research to determine adequate SDVOSB competition. Future evaluation criteria for a potential solicitation will likely include:
- Professional Qualifications: Expertise in various engineering disciplines, construction in medical centers, and key personnel experience.
- Management Plan: QA/QC, risk management, and understanding of the St. Albans VAMC site.
- Previous Experience: Demonstrated corporate experience with at least four similar projects within the last five years, including safety management.
- Schedule & Capacity: Ability to accomplish work within the required 450 days after Notice to Proceed, maintaining normal hospital operations.
- Miscellaneous Experience & Capabilities: Proficiency in CADD, BIM, Value Engineering, and other advanced construction methodologies.
- Location: Proximity of working offices to the St. Albans VAMC.
- Price: Firm fixed lump sum price with detailed breakdown and cost/price realism.
Contact Information
For inquiries, contact Torell Camp, Contract Specialist, at torell.camp@va.gov or 718-584-9000.