Y1DA--PROJECT 675-23-105, Bid-Build (BB Renovate Various Spaces at Lake Nona

Form / Attachment / Pricing Sheet

This document is an attendance sign-in sheet for a pre-bid site visit. It records individuals who attended the site visit for the "BID-BUILD (BB) RENOVATE VARIOUS SPACES AT LAKE NONA" project.

• Print Name
• Title
• Company Name / VA Service
• Email
• Signature

This document indicates which companies and individuals were present at the site visit. This can be useful for understanding potential competition and for networking purposes. It confirms attendance for those who participated in the site visit related to Solicitation # 36C24826Q0105 and Project # 675-23-105.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C24826Q0105. It provides details regarding the solicitation.

Refer to Amendment 0001 for specific details.

No specific impact on submission deadlines or requirements is detailed in this excerpt, but bidders should consult the full amendment for any changes.

Amendment / Modification

This amendment (0001) to solicitation 36C24826Q0105 provides responses to Requests for Information (RFIs) and includes several key updates:

• RFI Responses: The document contains responses to vendor questions, covering topics such as the use of past performance questionnaires (PPQs) and CPARS, submission requirements for various forms, plumbing details, conduit bend limitations, superintendent/SSHO/QA/QC roles, drawing set dates, construction document compliance, temporary wall panels, terminal cleaning responsibilities, commissioning agent contracting, pharmacy re-certification, order of precedence for documents, concurrent work areas, working hours, availability of a "Schedule for Finishes," sliding glass door details, pharmacy phasing, FAR clauses (52.204-8, 52.204-24, 52.209-7, 52.209-13, 52.219-28, 52.225-9), page limitations for forms, specialized experience form and PPQ locations, use of CPARS, previously completed PPQs, job site priorities, space turnover limitations, server rack relocation, room signage, occupied work areas, slab thickness, dumpster placement, Procore system usage, nurse call/mass monitoring devices, CCTV systems, existing drawings, clean-room garment sterilization levels, PIV badges, working hours, Buy American Act deviations, window treatment/tint, storage/laydown areas, temporary office/storage units, contractor parking, lead lined walls, non-ferrous metal requirements, ingress/egress for construction traffic, containment levels, design submission schedule confirmation, work hours, simultaneous work areas, PIV clearance, and HVAC/cooling intent for the server room.

• New Attachments: A Site Visit Sign-in Sheet is included.

• Clause Incorporation: FAR Clause 52.223-2 (MAY 2024) (DEVIATION FEB 2025) and FAR Clause 52.223-23 (MAY 2024) (DEVIATION FEB 2025) are incorporated.

• Deadline Extension: The Quote Submission due date and time has been extended to February 10, 2026, at 1:00 PM EST.

• Solicitation due date and time.

• Various sections related to proposal preparation and submission requirements, as clarified by the RFI responses.

• The proposal submission deadline has been extended to February 10, 2026.

• Offerors are required to acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to collect feedback from previous clients regarding a contractor's performance on past projects. It is intended to help the Department of Veterans Affairs (VA) assess an offeror's technical capability and consistent delivery of quality services.

• Contractor Information: To be completed by the contractor, including company name, contact details, and project information (title, period of performance, contract number, description of work, role).
• Client/Respondent Information: To be completed by the reference contact, including company name, contact details.
• Performance Information: A rating scale (1-5) for various performance areas such as Management, Quality Control, Regulations, Problem Resolution, Schedule, and Warranty Response. Narrative explanations are required for ratings of 2 or 3.
• Recommendations: Questions regarding the willingness to award another contract to the contractor and whether the contractor is rated in CPARS.
• Remarks: A section for additional comments.

Bidders must provide this questionnaire to their previous clients to complete and submit to the VA. The feedback gathered will be used by the VA as part of the evaluation factors (Experience, Past Performance, and Technical Qualifications) for the solicitation. The completed questionnaire must be emailed to elizabeth.romero@va.gov by the offer due date of February 10, 2026.

Form / Attachment / Pricing Sheet

This document is the "EMR FORM - FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH PROPOSAL - Pre-Award Contractor Evaluation Form." It is designed to collect information from potential bidders regarding their safety and health performance.

• Company Name, Address, Telephone, Fax, Email, and Contact Information.
• A table to report OSHA 300 data for the past three years (2022-2025), including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with a note that four serious, one repeat, or one willful violation disqualifies the contractor).
• Instructions to attach copies of OSHA 300 and 300a Forms, with a link to the OSHA publications search page.
• A field to provide the six-digit North American Industrial Classification System (NAICS) Code.
• A field to identify who administers the company's Safety and Health Program.
• A field for the Company's Insurance Experience Modification Rate (EMR) for the past 3 years, noting that an EMR greater than 1.0 disqualifies the contractor.

Bidders must complete and submit this form as part of their proposal. The information collected is critical for pre-award evaluation, particularly concerning safety performance and compliance. Specific metrics, such as the EMR and OSHA violation history, are explicitly stated as disqualifying factors if they exceed certain thresholds.

Other / Unclassified

This document is a "Limited Asbestos Survey" report for the Lake Nona VAMC, prepared by OHC Environmental Engineering, Inc. for AESUS. The survey was conducted in compliance with the National Emission Standard for Hazardous Air Pollutants (NESHAP) regulation for asbestos.

The survey's executive summary and laboratory results indicate that asbestos-containing materials (ACM) were not present within the scope of the survey. This is crucial information for bidders as it means no special abatement procedures or considerations related to asbestos are required for the renovation work. The report details the sampling methods, regulatory requirements, observations of materials, conclusions, and limitations of the survey. It includes appendices with sampling locations, laboratory results, and consultant credentials. This document confirms the absence of asbestos, simplifying the planning and execution of the renovation by eliminating the need for asbestos mitigation.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings and specifications for the "Renovate Various Spaces at Lake Nona" project at the Orlando VA Medical Center. It includes plans for architectural, structural, mechanical, plumbing, and electrical systems, as well as details on finishes, doors, windows, and accessibility.

• Architectural Plans: Floor plans, reflected ceiling plans, interior elevations, and details for various spaces including Pharmacy, Medical Media, OIT Office, Domiciliary Storage, and Shops/Tool Crib.
• Structural Plans: Foundation plans, framing plans, and details.
• Mechanical Plans: Symbols, abbreviations, and plans for HVAC systems, including ductwork and diffusers.
• Plumbing Plans: Symbols, abbreviations, and plans for water supply, waste, and vent systems.
• Electrical Plans: Symbols, abbreviations, demolition plans, power plans, lighting plans, panel schedules, and details for power distribution and telecommunications.
• Fire Protection Plans: Sprinkler system layouts and details.
• Details and Schedules: Extensive details on wall types, ceiling systems, door and window schedules, room finishes, and accessibility requirements.

This comprehensive set of drawings and specifications is critical for bidders to understand the full scope of work, including demolition, new construction, and renovation across multiple areas and building systems. It provides the detailed technical requirements necessary for accurate bidding and execution of the project.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 1 - 100 Bid Document Specifications.pdf", contains the 100% Construction Documents Specification for the "Renovate Various Spaces at Lake Nona" project (675-23-105) at the Lake Nona – Orlando VA Medical Center. It serves as a comprehensive index and detailed specification for the construction project.

The document is structured as a table of contents and compilation of numerous specification sections. It outlines:

• Divisions 00 through 28, covering areas such as Special Sections, General Requirements, Existing Conditions, Concrete, Masonry, Metals, Wood/Plastics/Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Fire Suppression, Plumbing, HVAC, Electrical, Communications, and Electronic Safety and Security.
• Specific sections detail requirements for materials, installation, testing, and quality assurance for various systems and components (e.g., Section 23 07 11 - HVAC, Boiler Plant Insulation; Section 26 05 11 - Requirements for Electrical Installations; Section 28 23 00 - Video Surveillance).

This document is critical for bidders as it defines the complete scope of work and all technical requirements and standards that must be met. Bidders must thoroughly review all relevant sections to:

• Accurately estimate costs.
• Develop a project schedule.
• Understand specific requirements for each trade.
• Ensure compliance with all contract requirements.
• Propose solutions that meet all stated technical specifications, materials, construction methods, performance criteria, and testing procedures.

Failure to comply with these specifications may lead to disqualification or negatively impact bid evaluation.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs.
• Penalties: False certifications are subject to Title 18, United States Code, Section 1001, and may result in criminal, civil, or administrative penalties.
• Demonstration of Compliance: Offerors may be required to provide documentation (invoices, subcontracts, task values) to demonstrate compliance during and after contract performance.
• Cooperation: Offerors must cooperate with the VA in providing requested documents.

This certification is mandatory for all offerors. Failure to complete, sign, and return this form with the bid, quotation, or proposal will result in the offer being deemed ineligible for award. Bidders must understand and agree to the subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and be prepared to demonstrate compliance.

Solicitation / RFP / RFQ

This solicitation is for construction services to "Renovate Various Spaces at Lake Nona" at the Orlando VA Healthcare System, Lake Nona Facility. The project aims to renovate and remodel various spaces within the facility.

• Conversion of pharmacy reception windows to secure bullet/impact windows.

• Conversion of an existing cleaning closet to a staff bathroom in the pharmacy.

• Conversion of office space to a server room for Medical Media.

• Reconfiguration of the Lake Nona Dom storage room.

• Reconfiguration of the Lake Nona Computer Tomography Room 640 (CT3 room).

• Reconfiguration of Office Information Technology (OIT) office space.

• Renovation of warehouse mezzanine and stairs.

• Work includes architectural, structural, mechanical, plumbing, and electrical aspects.

• Project is classified as Type C, High Risk Group, Class IV (ILSM Level 1).

• All work must comply with OSHA safety standards; specific training is required for personnel.

• Contractors must adhere to VA Medical Center guidelines for Pre-Construction Risk Assessment (PCRA) and Interim Life Safety Measures (ILSM).

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Between $1,000,000 and $3,000,000.

• Performance Period: 448 calendar days from Notice to Proceed.

• Site Visit: January 20, 2026, at 1:00 PM EST.

• Request for Information (RFI) Due: January 23, 2026, at 1:00 PM EST.

• Quote Due Date: February 10, 2026, at 1:00 PM EST.

• Offer Acceptance Period: 120 calendar days.

• Proposals will be evaluated on a Best Value basis, considering non-price factors (Construction Methods, Specialized Experience, Schedule) and price. Non-price factors are significantly more important than price.

• The government intends to award without discussions.

• This requirement is set aside for U.S. Small Business Administration certified, Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be actively registered in SAM.gov and certified/verified as an SDVOSB in SBA's VetCert program.

• A Bid Guarantee of 20% of the bid price or $3,000,000, whichever is less, is required.

• Performance and Payment Bonds are required.

• Contractors must perform at least 15% of the contract cost (excluding materials) with their own employees.

• Funds are not currently available; award is contingent upon appropriation.

• Contractors must have a valid ID to enter the VA campus.

• Refer to attachments for detailed specifications, drawings, and narratives.

Form / Attachment / Pricing Sheet

This document is a Base Offer Price Breakdown spreadsheet, intended for offerors to detail their proposed costs for the opportunity. It serves as a template for providing a granular cost breakdown to support the government's price analysis.

• The spreadsheet is structured by CSI divisions (e.g., General Requirements, Concrete, Electrical) to categorize costs.
• It includes fields for Labor Cost, Material Cost, and Total Cost for each division.
• Sections for Overhead, Profit, and Bond percentages are included.
• A final "Total Base Offer Cost" is calculated.
• Offerors are instructed to provide additional price breakdowns to avoid lump-sum entries.

This attachment is critical for bidders to accurately and comprehensively detail their pricing strategy. It requires offerors to itemize costs across various construction divisions and overhead components, ensuring transparency and facilitating the government's evaluation of the overall offer price.

Form / Attachment / Pricing Sheet

This document is a "Specialized Experience Information Sheet" designed to collect detailed information about a contractor's past performance on awarded contracts. It is intended to help the government evaluate the offeror's relevant experience for a specific procurement.

• Contractor Information: Firm name, address, DUNS, Cage Code, phone, POC, and company email.
• Contract Details: Contract/Task Order Number and Award Date.
• Project Information: Project Title/Name and Location.
• Role: Whether work was performed as Prime Contractor, Subcontractor, Joint Venture, or Other, including the percentage of work performed.
• Subcontractor Details (if applicable): Prime contractor's information.
• Government Agency Contact: Contracting Officer/Procurement Official/Point of Contract details.
• Scope of Work and Responsibilities: Detailed description of the project's scope and the offeror's specific roles, emphasizing relevancy to the current solicitation.
• Difficulties and Obstacles: Challenges encountered and steps taken for resolution.
• Unforeseen Conditions: Description of any unforeseen conditions and their resolutions.
• Performance Period: Contract start date, original completion date, projected completion date (if not completed), and actual completion date (with reasons for incompletion).
• Project Completion Status: Indicates if the project is 50% or more complete.
• Terminations: Details on any contract terminations, including type and reasons.
• Contract Pricing: Original Contract Price (Award Amount) and Final Contract Price (including modifications), with explanations for any differences.

Bidders must complete this form accurately and thoroughly for each project submitted as part of their specialized experience. The information provided will be crucial for the government's evaluation of the offeror's qualifications and ability to successfully perform the work described in the solicitation. Failure to provide sufficient detail or meet the minimum project requirements (e.g., three projects) may result in a lower rating or ineligibility.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Orange County, Florida. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally funded construction projects in the specified area, in accordance with the Davis-Bacon Act and related acts.

• General Decision Number: FL20260218
• Publication Date: 01/02/2026
• Applicable Area: Orange County, Florida
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications and Rates: Lists specific job classifications (e.g., Asbestos Worker, Carpenter, Electrician, Laborer, Operator, Plumber) along with their corresponding hourly wage rates and fringe benefit rates.
• Footnotes: Provides additional details on employer contributions for vacation pay and lists paid holidays.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. It ensures that all laborers and mechanics on the project are paid at least the prevailing wage rates and benefits as determined by the Department of Labor. Failure to comply with these wage requirements can lead to contract violations. Bidders should pay close attention to the specific classifications and rates applicable to the work described in the solicitation.

Solicitation / RFP / RFQ

This solicitation seeks construction services for Project 675-23-105, "Bid-Build (BB) Renovate Various Spaces at Lake Nona," at the Department of Veterans Affairs Orlando VA Healthcare System (OVAHCS) Lake Nona facility. The project involves furnishing all labor, materials, tools, equipment, and supervision for construction in accordance with provided design drawings and specifications.

• Construction services for renovation of various spaces.

• Work must be in accordance with 100% design drawings and specifications.

• Contractor shall furnish all necessary construction elements.

• Period of Performance: 448 calendar days from Notice to Proceed (NTP).

• Magnitude of Construction: Estimated between $1,000,000.00 and $3,000,000.00.

• Response Date/Time: February 10, 2026, 1:00 PM Eastern Time, New York, USA.

• The solicitation references multiple attachments for detailed specifications, drawings, narratives, wage determinations, and required forms.

• This solicitation is 100% set-aside for Service-Disabled Veterans-Owned Small Businesses (SDVOSBs).

• NAICS Code: 236220.

• Product Service Code: Y1DA.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Orlando FL.

• Primary Point of Contact: Elizabeth Romero, Contracting Officer, elizabeth.romero@va.gov, (407) 399-7526.

• Place of Performance: Orlando VA Healthcare System, Lake Nona Facility, Orlando FL 32827, USA.