Y1DA--Replacement AC Package Units at St. Albans Community Living Center 179-00 Linden Blvd, Jamaica, NY 11425

Amendment / Modification

This amendment to Solicitation No. 36C24226B0035 provides responses to vendor-initiated Request for Information (RFI) and Questions. It also includes additional changes to the Scope of Work (SOW).

Key changes and clarifications include:

• Scope of Work Adjustments: Specific items have been added or removed from the SOW. Items highlighted in red are removed, and items highlighted in green are added.

• RFI Responses: Detailed responses are provided for various SOW items, including:

  • Building 64 Boiler Plant: Allocation of 16 hours for diagnostics, 16 hours for deficiency reports, 40 labor hours, and $10,000 for materials for repairs/restoration.
  • New Air Curtains (Bldgs. 85 & 88): Maximum distance to VA electrical sources is 150 feet.
  • Return Air Fans/Exhausts: Refer to the response for Building 64 diagnostics for inclusion.
  • Commissary Units: Both Commissary Office and Commissary Dom units are for restoration, clarifying a potential contradiction.
  • Canteen/NFS Unit: Disregard "Canteen Condensing Unit" in the Excel Equipment List; "NFS" refers to the AHU in Building 89 Basement.
  • Ancillary Equipment (Steam Generators): Refer to the response for Building 64 diagnostics.
  • Diagnostic Information: Refer to the response for Building 64 diagnostics.
  • New Equipment Specifications: Refer to the "630A4-26-409 Equipment Listing" Excel sheet for manufacturer/model references; contractor must submit an Approved Equal.
  • Piping/Ductwork Extent: Confirmed to be limited to the boundaries of the Mechanical Equipment Room (MER) unless otherwise noted.
  • Drawings: As-built drawings, shop drawings, cut sheets, and certified balancing reports are required.
  • DDC Control Work: Johnson Controls (JCI) is the preferred vendor.
  • Testing and Balancing: Contractor to provide pre-testing, post-testing, balancing, and deficiency reports for new replacement/restoration work.
  • Rigging (Bldg. 89 Dining Room): Access from the upper level grassy area is approved, provided rigging complies with OSHA.
  • Ductwork Cleaning Extent: Required up to MER boundaries unless specified otherwise, with biological and cleanliness sampling mandated per industry and VA standards.

• Scope of Work (SOW)

• Specific SOW items related to various buildings (64, 85, 86, 87, 88, 89, 91)

• Equipment Listing

This amendment provides clarifications and scope adjustments. Bidders should review the updated SOW and RFI responses carefully to ensure their proposals accurately reflect the requirements. No changes to the offer receipt deadline are indicated.

Other / Unclassified

This document is a General Decision Number (GDN) from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates and fringe benefits for various construction-related trades in New York State. It includes specific rates for different counties and construction types (Building, Heavy, Highway, and Residential).

This document is crucial for any bidder on a federal or federally-assisted construction project in the specified New York counties. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects to comply with the Davis-Bacon Act and related acts. Bidders must use these rates to accurately calculate their labor costs when preparing their proposals and ensure compliance during contract performance.

Solicitation / RFP / RFQ

This solicitation is for the Replacement of AC Package Units at the St. Albans Community Living Center, Project #630A4-26-409. The Department of Veterans Affairs requires the Contractor to furnish all necessary labor, materials, equipment, and supervision for HVAC tasks.

• Furnish and install lockable local disconnect switches for all installations.

• Responsible for new duct connections and cleaning of existing ductwork used in HVAC renovations.

• Remove and replace specified Air Handling Units (AHUs), AC package units, and outdoor air-cooled chillers/condensers.

• Restore and make operational specified AC Package Units and AHUs.

• Install new electric air curtains.

• All work must comply with VA Specifications, design guidelines, and applicable Federal, State, and Local codes.

• Contractor must have OSHA training and specialized OSHA training.

• Guarantee all work performed will be free from defects in workmanship and materials for one year.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 Calendar Days from the Notice to Proceed.

• Magnitude of Construction: Between $500,000 and $1,000,000.

• Bids are due electronically via email to yingjie.yeung@va.gov by Thursday, April 16, 2026, 9:45 AM Eastern Time.

• Bid opening will be held online via Microsoft Teams on Thursday, April 16, 2026, at 10:00 AM Eastern Time.

• Offers must be responsive, responsible, and conforming to the IFB.

• Award will be made to the lowest priced, technically acceptable offer.

• RFIs must be submitted in writing to yingjie.yeung@va.gov no later than Thursday, March 26, 2026, 4:00 PM Eastern Time.

• A pre-bid site visit is scheduled for Thursday, March 19, 2026, at 10:00 AM at the St. Albans Community Living Center Main Lobby.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid/offer submission and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 236220 - Business Size: $45 Million.

• Bids providing less than 120 calendar days for Government acceptance after the due date will be rejected.

• Contractors must acknowledge all solicitation amendments.

• Bidders must submit a completed SF 1442, Bid Bond, Buy America Certificate, Limitations on Subcontracting Certificate, VETS 4212 proof, and information on safety violations/EMR.

• Contractors are required to utilize VISN 2 Autodesk Build Construction management platform (ACC).

Form / Attachment / Pricing Sheet

This document is the "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications can lead to criminal, civil, or administrative penalties.
• Cooperation: Offerors agree to cooperate with the VA and provide documentation to demonstrate compliance.
• Certification Section: A fill-in section for the offeror to formally certify compliance, sign, and provide company details.

This form is mandatory for offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and adhere to the specified subcontracting limitations based on the contract type (Services, General Construction, or Special Trade Construction) to ensure their offer is considered.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the domestic content of end products and critical components. This form is used to comply with the Buy American Act requirements.

• Offeror Certification: Confirms that end products are domestic and domestic end products contain critical components, unless listed otherwise.
• Foreign End Products: Requires listing line item numbers, country of origin, and whether they exceed 55% domestic content.
• Domestic End Products with Critical Components: Requires listing line item numbers for domestic end products that contain a critical component.
• Definitions: References definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" as defined in the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their proposal. It is crucial for determining compliance with the Buy American Act and may impact the evaluation of offers, as the government will evaluate offers in accordance with FAR Part 25.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing detailed lists of mechanical equipment, including air handling units (AHUs), chillers, pumps, and other HVAC components, across various buildings. It serves as a reference for the existing equipment that may be subject to replacement or maintenance as part of the overall project.

• Mechanical Equipment List: Details specific equipment types (e.g., AHU, Chiller, Pump), manufacturers, model numbers, serial numbers, year of manufacture, and operational information.
• Building and Location Data: Identifies the facility number, name, equipment location, and the area/equipment served.
• Operational and Electrical Data: Includes details such as operating hours, control types, motor horsepower, VFD usage, flow rates, capacities, and refrigerant types.
• Condition and Renovation Notes: Provides information on the overall condition of equipment and any recent or planned improvements.

This equipment listing is crucial for bidders to understand the existing infrastructure. It provides a detailed inventory of mechanical systems that may require servicing, repair, or replacement. Bidders should use this information to assess the scope of work, identify potential challenges, and accurately estimate costs for any proposed solutions related to HVAC systems within the specified buildings.

Form / Attachment / Pricing Sheet

This document is a New York State Contractor Exempt Purchase Certificate (Form ST-120.1). It is used by contractors registered with the Tax Department to claim exemption from sales and use tax on purchases of tangible personal property or services when those purchases are for a specific project and will be used in a manner that qualifies for exemption under New York State tax law.

• Contractor Information: Requires the name and address of the purchasing contractor.
• Seller Information: Requires the name and address of the seller.
• Project Information: Requires details about the project where the property or services will be used, including its location and the prime contract date.
• Exemption Basis: Requires the contractor to select the specific reason for the tax exemption from a list of options (A through S), which cover various scenarios such as property incorporated into real property, production machinery, services for resale, pollution control equipment, solar energy systems, etc.
• Certification: The contractor must certify that the statements made on the form are true, complete, and correct.

This form is relevant to bidders if the opportunity involves construction, improvement, or services where the contractor will be making purchases that qualify for sales and use tax exemption in New York State. Bidders may need to understand this form to ensure they or their subcontractors are properly handling tax-exempt purchases related to the project. It outlines the specific conditions and documentation required to claim such exemptions.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation No. 36C24226B0035, Project # 630A4-26-409, concerning the replacement and repair of AC Package Units at the St. Albans Community Living Center in Jamaica, NY. The project requires the contractor to provide all labor, materials, tools, equipment, supplies, and supervision to meet the latest NFPA 101 Life Safety, NFPA 99 Health Care Facilities, VA Design Standards, and other applicable guidelines.

• Replacement and repair of HVAC units.

• Compliance with NFPA 101, NFPA 99, VA Design Standards, and federal/state regulations.

• Contract Type: Firm-Fixed Price.

• Magnitude of Construction: Between $500,000 and $1,000,000.

• Period of Performance: Within 365 Calendar Days from the Notice to Proceed.

• The solicitation is anticipated to be issued on or about February 19, 2026.

• Solicitation documents (Specifications, Drawings, Contract Forms) will be available electronically at https://www.sam.gov.

• All questions and Requests for Information (RFI) must be submitted in writing via email to Yingjie Yeung (yingjie.yeung@va.gov).

• A site visit is planned; details will be provided in the solicitation.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Competition is restricted to verified SDVOSB contractors.

• SDVOSBs must be small businesses under NAICS code 236220 (Size Standard: $45.0 million).

• Contractors must be registered and verified in SBA’s Small Business Search (https://search.certifications.sba.gov/) and https://www.sam.gov.

• Registration at https://www.sam.gov is required in accordance with 38 CFR Part 74 and VAAR 819.70.

• SDVOSB verification is required at the time of offer submission and before award.

• This is a public synopsis, not the solicitation itself. No solicitation documents are currently publicly available.

• Prospective contractors are encouraged to attend the site visit.