36C25726R0010 | 674-21-252 Renovation of Bldg. 62 AC Shop

Amendment / Modification

This amendment (0002) to Solicitation 36C25726R0010 is issued to post responses to Request for Information (RFI).

Responses address the following RFI topics:

• Demolition and Wall Stabilization: Clarifies contractor responsibility for repairing damage to exterior walls caused by demolition activities, even if due to existing compromised conditions. The VA response states the contractor is responsible for repairing any damage caused by their means and methods.
• Sprinkler Status: Corrects an error on Sheet E001. The building is NOT fully sprinklered, and sprinklers were not a basis for the electrical design.
• BAS/Controls: Confirms that Building Automation System (BAS) controls must match the existing Johnson Controls Metasys system.
• Site Super/SSHO Role: Confirms that the Site Superintendent can also serve as the Quality Control (QC) and Site Safety and Health Officer (SSHO) if they possess the required qualifications.
• Dust Control and Pollution Prevention: Refers bidders to VA standard specifications for ICRA and pollution protection requirements, noting that the design package may differ from current site conditions. Bidders were expected to evaluate existing conditions during the pre-bid site visit.
• Hazardous Waste Disposal: States that the Temple VA does not have a specific hazardous waste facility. The contractor is responsible for identifying a permitted waste facility for off-site disposal.

This amendment primarily provides clarifications and does not appear to change proposal deadlines or submission requirements.

Amendment / Modification

• The hour and date for the receipt of offers has been extended.

• Amendment 0001 is issued to post pre-bid site visit information and to correct the proposal due date.

• The proposal due date and time has been changed.

• The proposal due date is extended to January 29, 2025, at 10:00 AM CST.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for Project 674-21-252, "Renovate Bldg. 62 AC Shop." The contractor will provide all labor, supervision, materials, and equipment to complete the renovation of Building 62 at the Olin E. Teague Veterans' Medical Center in Temple, Texas, in accordance with the Statement of Work and other contract documents.

• Renovation of Building 62, including reconfigurations of electrical, mechanical, plumbing, and other systems.

• Work requires compliance with all applicable city, county, state, and federal regulations, codes, and OSHA standards, including Infection Control Risk Assessment (ICRA).

• Demolition and renovation must cause minimal disruption to adjacent workspaces.

• Housekeeping and fire watch services are required.

• Contractor must provide a Superintendent at all times work is being performed.

• A comprehensive safety plan must be developed and implemented.

• A Contractor Quality Control Plan (CQCP) must be submitted.

• Operations and Maintenance Manuals (O&M) and on-site O&M training are required.

• A minimum three (3) year warranty is required.

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• PSC Code: Y1DZ

• Construction Magnitude: Between $2,000,000 and $5,000,000

• Contract Type: Firm-Fixed-Price

• Period of Performance: 360 calendar days after Notice to Proceed

• Performance and Payment bonds are required within 10 calendar days after Notice of Award.

• Proof of Insurance is required within 10 calendar days after Notice of Award.

• Site Visit: December 29, 2025, at 9:00 AM CST.

• RFIs Due: January 5, 2026, by 10:00 AM CST (email to jose.portalatinrivera@va.gov).

• Proposals Due: January 29, 2026, by 10:00 AM CST (email to Rhonda.richardson5@va.gov and jose.portalatinrivera@va.gov).

• Proposals must be submitted in four volumes: Technical Acceptability, Past Performance, Price, and Solicitation, Offer, & Award Documents.

• Evaluation Factors: Technical Acceptability (including Experience Modification Rating - EMR), Past Performance, and Price. Past Performance is significantly more important than price.

• This solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be SDVOSB certified with the Small Business Administration (SBA) and registered in SAM.

• Bid bond and performance/payment bonds are required.

• In accordance with FAR 28.102-1(a), performance and payment bonds are required.

• Texas Sales and Use Tax Exemption Certificate must be completed by the successful offeror.

Form / Attachment / Pricing Sheet

This document is an itemized cost breakdown worksheet associated with Solicitation No. 36C257XXXXX. It is intended for bidders to detail their proposed costs for materials, labor, equipment, and other expenses across various construction divisions.

The worksheet is structured by CSI (Construction Specifications Institute) divisions, from Division 01 (General Requirements) through Division 48 (Electrical Power Generation), plus an 'Other' category. For each division, bidders are expected to itemize costs for:

• Material
• Labor
• Equipment
• Other

It also includes sections for Subtotal, Overhead, Profit, Bonds and Insurance, and a final Total Proposal.

This attachment is crucial for bidders to accurately calculate and present their proposed pricing. It requires a detailed breakdown of costs aligned with the project's scope, as defined by the various construction divisions. Completing this form accurately is essential for the government's evaluation of the proposal's cost-effectiveness.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It helps determine the level of precautions needed to prevent impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes permit number, location (Renovate Bldg. 62 AC Shop), and project manager.
• Activity Type: Categorizes work into Inspection/Upkeep, Small-scale, or Large-scale, with specific definitions and examples for each.
• Control Measures: Outlines required safety and operational controls based on the activity type, including hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections.
• Affected Adjacent Area Assessment: Requires identification and coordination plans for adjacent areas that may be impacted by the activity.
• Permit: A fillable permit form is provided for posting at the activity site, detailing project information, activity type, control measures, and required signatures.

This document outlines the safety and risk management requirements that will be in place for the construction/renovation/maintenance activity. Bidders should review the defined activity types and associated control measures to understand the operational constraints, safety protocols, and coordination efforts required. The "Additional requirements" section notes that prior to commencement of work, the COR must re-coordinate with all stakeholders to ensure the PCRA remains relevant and accurate, which may impact the bidding phase and ensure alignment among all parties involved.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details for the "Renovate Bldg. 62 - AC Shop" project at the Central Texas VA Healthcare System in Temple, Texas. It provides comprehensive plans, elevations, sections, details, and schedules related to the renovation.

• Sheet Index: Lists all included drawings, covering various aspects such as cover sheets, architectural plans (floor plans, elevations, sections, details), life safety plans, accessibility standards, structural details (roof framing), demolition plans, finish plans, equipment plans, electrical plans (power, lighting, demolition, site plans, single-line diagrams, schedules), mechanical plans (HVAC, plumbing, site plans, details, schedules), and perspective views.
• General Notes: Provides overarching project requirements, quality assurance standards, submittal procedures, and execution guidelines for all trades.
• Specific Discipline Details: Includes detailed drawings and specifications for structural, architectural, mechanical, plumbing, electrical, and life safety systems.
• Schedules: Contains schedules for doors, windows, partitions, finishes, equipment, and electrical components.
• Details: Offers specific construction details for various elements like stairs, ramps, foundations, connections, and penetrations.

This document is crucial for bidders as it outlines the complete scope of work, design intent, and technical requirements for the renovation project. It details the existing conditions, proposed changes, and specific materials and methods to be used across all disciplines. Bidders must thoroughly review these drawings to accurately estimate costs, develop a construction schedule, and ensure compliance with all project specifications.

Form / Attachment / Pricing Sheet

This document contains the "Table of Contents" and detailed specifications for the "Renovate Building 62 A/C Shop" project. It outlines the organization of the VHA Master Specifications and provides technical requirements for HVAC and electrical components.

• Specifications Organization: The document is structured into divisions and sections, covering areas from "Division 00 - Special Sections" to "Division 27 - Communications."
• HVAC Components: Detailed specifications are provided for HVAC ducts and casings (Section 23 31 00), fans (Section 23 34 00), air outlets and inlets (Section 23 37 00), decentralized unitary HVAC equipment (Section 23 81 00), and air coils (Section 23 82 16).
• Electrical Components: Specifications cover electrical installations, conductors, grounding, raceways, panelboards, wiring devices, switches, transformers, lighting, and communications systems (Sections 26 05 11 through 27 10 00).
• Technical Details: Each section includes requirements for materials, construction methods, performance criteria, testing procedures, applicable standards, and submittal requirements.

This document is critical for bidders as it defines the comprehensive technical requirements and standards for the HVAC and electrical systems. It allows potential vendors to understand the scope of work, identify detailed requirements for each component, assess project complexity, and ensure their proposals accurately address all aspects of the solicitation. Understanding these specifications is essential for accurate bidding, proposal preparation, and ensuring compliance during project execution.

Presolicitation Notice

This is a presolicitation notice for an upcoming Request for Proposal (RFP) regarding the renovation of Building 62 AC Shop at the Olin E. Teague Veterans Medical Center in Temple, Texas. The project aims to ensure the AC shop space is safe and functional.

• Renovation of existing Building 62 AC shop space.

• The construction magnitude is estimated to be between $2,000,000 and $5,000,000.

• A Request for Proposal (RFP) is expected to be posted on or about November 28, 2025.

• The response date for the solicitation is December 5, 2025, at 10:00 AM Central Time.

• This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The applicable NAICS code is 236220 with a small business size standard of $45 million.

• The Statement of Work (SOW) for this project is attached separately.

• Contact: Jose Portalatin, Contract Specialist, at jose.portalatinrivera@va.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for renovating Building 62, the AC Shop, at the Olin E. Teague Veterans' Medical Center in Temple, Texas. The project involves reconfiguring electrical, mechanical, plumbing, and other systems as detailed in the construction documents.

• Provide all labor, material, equipment, and testing services for the renovation.

• Work includes necessary repairs and renovations to restore Building 62.

• Some work may require after-hours and weekend performance, with advance written request to the VA-COR.

• Site visit is highly encouraged prior to bidding.

• Contractor must coordinate all work with existing conditions and ongoing operations at the 24-hour healthcare facility.

• Demolition and renovation must minimize disruption to adjacent workspaces.

• Demolition debris must be recycled.

• Contractor is responsible for any damage during removal.

• Compliance with all applicable city, county, state, and federal regulations, codes, and OSHA standards.

• Compliance with Infection Control Risk Assessment (ICRA) and IC standards.

• Housekeeping: Regular cleanup of trash and debris.

• False Alarms: Contractor responsible for fees due to their actions; dust covers for smoke detectors required.

• Fire Watch: Required for impairments over 4 hours, with coordination with COR and facility safety officer.

• Smoking strictly prohibited in facilities, only in designated areas.

• Security: Contractors must wear visible security badges.

• Tuberculosis (TB): Contractor must ensure employees have pre-placement TB screening.

• Infection Control and Prevention (ICP): Compliance with requirements, including particulate counts.

• Project Location: Building 62, Olin E. Teague Veterans' Medical Center, 1901 Veterans Memorial Drive, Temple, Texas 76504.

• Period of Performance: 360 calendar days after Notice to Proceed.

• Coordination with COR for disabling systems (10 working days advance notice).

• Relocation and temporary installation of utilities and controls.

• Compliance with VA specifications and Department of Veterans Affairs Master Specifications.

• No contractor parking outside designated areas.

• Invoicing through Tungsten System.

• Government Holidays are observed.

• Performance and Payment bonds due 10 calendar days after Notice of Award.

• Proof of Insurance due 10 calendar days after Notice of Award.

• Contractor Quality Control Plan (CQCP) due 30 calendar days after Notice to Proceed.

• Safety Plan due 15 calendar days after Notice to Proceed.

• Submittals: CDs of approved submittals, O&M manuals, and Record drawings.

• Operations and Maintenance Training: Formal on-site training sessions.

• Warranty: Minimum three (3) year warranty from manufacturer and installer.

• Acceptance criteria include functional ECMs, resolved punch list items, provided O&M manuals, and Record drawings.

• Confidentiality and Nondisclosure requirements apply.