Y1DZ| 564-26-103 |REPLACE CAMPUS STEAM AND CONDENSATE LINES | DESIGN-BUILD | FAYETTEVILLE, AR | SOLICITATION

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Design Build services to replace all underground steam and condensate distribution lines to and from Buildings 10, 1, 3, 4, and 21 on the Fayetteville VA Campus. The project aims to ensure a fully functional and complete steam distribution system while maintaining the operation of existing systems.

• Design-Build Services: Includes all Design-Build Architect and Engineering (DB AE) services, materials, supplies, equipment, investigations, project supervision, and construction period services.

• System Replacement: Replace underground steam and condensate distribution lines, including demolition of abandoned lines and modification/replacement of underground structures.

• Site Development: Includes new sidewalk access, pathways, site curb work, temporary ramps, asphalt, sidewalks, and landscaping to maintain campus access.

• Site Utilities: Relocation and/or temporary connections for steam/condensate lines, sewer, electrical, communication, storm water, and water utilities. Coordination with utility providers is required.

• Construction: All labor, materials, supervision, and administration for the complete construction.

• Phasing: A phased plan for roadway work to maintain two-directional traffic flow.

• Utility Connections: Provide all necessary utility connections and pay associated fees.

• Relocation/Removal: Relocate existing utilities as needed, remove and reconnect existing utilities, and remove or cap abandoned utilities.

• Commissioning: Provide third-party commissioning of the new steam and condensate distribution system.

• Location: Fayetteville VA Campus, 1100 College Ave, Fayetteville, AR 72703.

• Construction Hours: Normal hours are 7:00 AM to 5:00 PM. After-hours work requires approval and must not exceed 20% of total man-hours. Work creating excessive noise or impacting operations must be done on weekends or outside normal hours.

• Codes & Standards: Design must meet VA Design Guides, Design Criteria, VA Master Specifications, International Building Codes (IBC), National Fire Protection Association (NFPA), and Occupational Safety and Health Administration (OSHA).

• Safety: Hot Work and Confined Space Entry Permits are required. Permits must be submitted 14 calendar days prior to work.

• Security: Contractors must not access VA personnel or patient Personal Health Information (PHI) or Personally Identifiable Information (PII). IT devices cannot connect to the VA internal network without authorization.

• Record Management: Compliance with Federal laws, regulations, and VA directives regarding record management is mandatory.

• Site Visits: Coordination with the Contracting Officer's Representative (COR) for all site visits is required. Appropriate safety precautions must be taken.

• Environmental: Development and maintenance of a Storm Water Pollution Prevention Plan (SWPPP) is required.

• Submittals: Various design submittals (35%, 65%, 95%, 100%) are required in both hard copy and electronic formats, including drawings, specifications, reports, and calculations.

• Quality Assurance/Quality Control (QA/QC): A detailed QA/QC Plan must be developed and executed.

• Risk Control: Consideration for the hospital environment with patients and staff is paramount. Government may restrict employment of individuals identified as a threat.

• Parking: Contractor parking must be in designated areas and coordinated with the COR.

• Information Disclosure: Strict adherence to policies regarding the disclosure and handling of sensitive information is required.

Form / Attachment / Pricing Sheet

This document is Exhibit D, a Surety Form, which is to be completed by the surety and submitted by the offeror as part of the technical proposal package. It collects information about the surety's relationship with and assessment of the contractor.

• Contractor Name, Address, Telephone, and Email.
• Surety Name, Address, Point of Contact (POC), Telephone, and Email.
• Duration the surety has provided bonding for the contractor.
• Contractor's rating by the surety.
• Bonding Limit for a single project and Aggregate amount.
• Questions regarding the surety's experience with the contractor, including project completion, refusal of liability insurance, complaints of non-payment, and payments to subcontractors/suppliers.

This form requires specific information from the surety company that is providing bonding for the offeror. Bidders must ensure this form is accurately completed by their surety and submitted as part of their technical proposal to meet the solicitation's requirements.

Solicitation / RFP / RFQ

This solicitation is for a two-phase design-build acquisition for Project #564-26-103, "Replace Campus Steam and Condensate Lines" at the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Design and construction of steam and condensate line replacement.

• Maintenance of continuous steam service during replacement.

• Provision of a competent, 30-hour OSHA certified superintendent, dedicated full-time to the project.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 765 calendar days after receipt of notice to proceed.

• Estimated Magnitude: $10,000,000.00 to $20,000,000.00.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small Business Size Standard: $45 Million.

• Two-phase design-build selection process.

• Phase I proposals are due by the date/time specified in Block 13A of SF 1442.

• Phase II proposals will be requested from a maximum of four (4) selected Phase I offerors.

• Proposals must be submitted via email.

• Evaluation will be based on "Best Value" using a tradeoff strategy.

• Phase I Evaluation Factors (descending order of importance): Technical Approach, Technical Qualifications (Key Design Personnel & Experience, Key Construction Personnel & Experience), Past Performance.

• Phase II Evaluation Factors (Non-Price, combined approximately equal to price): Technical Design Concept, Administrative: Draft Project Schedule and Narrative, Price.

• RFI Due Date: 16 April 2026, 2:00 PM CDT.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be registered and certified as an SDVOSB in the SBA Veteran Small Business Certification site (veterans.certify.sba.gov).

• Joint Venture Agreements must be submitted with the Phase I proposal.

• A site visit will be held for Phase II only.

• Offerors are responsible for obtaining and acknowledging all amendments.

• The Government reserves the right to award without discussions.

Form / Attachment / Pricing Sheet

This document is Exhibit E, a "Request for Information (RFI) Form." It is designed for potential offerors to submit pre-proposal inquiries regarding the opportunity.

• Submission Method: All inquiries must be submitted on this form via email to madeline.allison@va.gov.
• Format: The form must be used in an editable format.
• Sequencing: Each set of inquiries sent must be identified in numerical sequence.
• Required Information:
  • Company Name and Offeror
  • Name of the person submitting the question
  • Phone Number
  • Date of Proposal Inquiry
  • Proposal Inquiry (typed below, with fields for RFI #1, RFI #2, RFI #3, and space to add more as necessary).

This form is the official method for bidders to ask clarifying questions before submitting proposals. Bidders must use this form and follow the specified submission instructions to ensure their inquiries are addressed.

Form / Attachment / Pricing Sheet

This document, Exhibit C, is a Contractor Evaluation Form for Construction Safety. It is designed to collect information from potential bidders regarding their safety performance and compliance.

• Company Information: Requires Company Name, Address, Telephone, Fax, Email, and Contact person.
• OSHA 300 Forms Data: Bidders must provide data for 2023, 2024, and 2025 related to:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years, with explanations for any violations.
• Required Attachments: Bidders must attach copies of their OSHA 300 and 300a Forms. A link to the OSHA publications search page is provided for accessing these forms.
• Safety and Health Program: Bidders must identify who administers their company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): Bidders must provide their current EMR, obtained from their insurance carrier on letterhead. If the EMR is greater than 1.0, a written explanation from the insurance carrier is required, including reasons for the EMR and the anticipated date it may be reduced to 1.0 or below.

This form is crucial for bidders to complete and submit as it directly relates to the evaluation of their safety record and program. The information provided, along with the attached OSHA forms and EMR details, will likely be a significant factor in the government's assessment of the bidder's suitability for the opportunity.

Form / Attachment / Pricing Sheet

This document, Exhibit B, is a "Subcontractor Information and Consent Form." Its purpose is to obtain consent from subcontractors and teaming partners for the release of their past performance information to the prime contractor. This is required because prime contractors are considered private parties, and their consent is needed before the Government can disclose such information during proposal exchanges.

• Subcontractor/Teaming Partner Information: Fields for the firm's name, telephone, address, DUNS/Cage/SAM Unique Identifier, and codes.
• Prime Contractor Information: Fields for the prime contractor's name, telephone, address, DUNS/Cage/SAM Unique Identifier, and codes.
• Consent Statement: Acknowledges the Government's emphasis on past performance and grants permission for the prime contractor to discuss past and present performance information during the source selection process.
• Reference List: Requires details for each past contract, including Contract Number and Title, a description of the role (Prime/Sub) and work performed, Reference POC Name, and Email address & Phone #.

Bidders who intend to use subcontractors or teaming partners must complete and submit this form. It is crucial for facilitating the Government's past performance assessment and is a required component for the past performance volume of the proposal. Failure to provide this consent may prevent the Government from considering the past performance of these entities.

Form / Attachment / Pricing Sheet

This document, Exhibit A, is a Performance Relevancy Survey. It is designed to collect information from offerors regarding their past performance on relevant projects to assess their capability to perform the work described in the solicitation. Offerors are required to provide details on up to three completed projects within the last five years.

Part 1: Contract References

• Offeror Name/Company
• Project Submittal #
• Project/Contract Title
• Contract Number/Task Order Number
• Location of Project
• Description of Effort (Prime or Subcontractor)
• Original and Current/Completed Contract Value
• Project completion status (on time, delays, reasons for delay)
• Liquidated damages
• CPARS availability
• Detailed description of work performed and its relevance (Very Relevant, Relevant, Somewhat Relevant) to the current solicitation.
• Relevance detailed description of project, including work by subcontractors.
• Point of Contact for Reference (Name, Title, Agency, Email, Phone).

Part 2: Additional Offeror Information

• Assessment of liquidated damages on contracts within the last five years.
• Information on problems encountered on relevant projects and corrective actions taken.
• Explanation of any marginal ratings in CPARS.
• Past Performance Considerations (within the last five years):
  • Professional/Industry awards.
  • Unique skills and accomplishments.
• Technical areas considered uniquely relevant to the solicitation, including:
  • Specific elements of work performed by the offeror's firm.
  • Elements of work performed by major subcontractors and indication if they will be used on this project.

This survey is critical for bidders to demonstrate their past performance and capability. It requires detailed information about previous projects, including the scope of work, contract values, performance outcomes, and any challenges encountered. The information provided will be used by the government to evaluate the offeror's likelihood of successfully performing the requirements of the current solicitation. Offerors must carefully select and describe projects that align with the solicitation's requirements and provide thorough details to support their claims of relevancy.

Other / Unclassified

This document is a General Decision Number (AR20260035) dated 01/02/2026, issued by the U.S. Department of Labor, Wage and Hour Division. It establishes prevailing wage rates and fringe benefits for various construction classifications in Washington County, Arkansas. The decision applies to Building Construction Projects, excluding single-family homes or apartments up to four stories.

This document is crucial for any bidder on a federal construction contract in the specified area and for the specified construction type. It outlines the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract. Bidders must use this information to accurately estimate labor costs for their proposals. The document also provides details on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which impose additional requirements on federal contractors. Information on how to appeal wage determinations is also included.