Y1DZ--619-CSI-904 Site Modification for Symbia EVO (VA-26-00017774)

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a meeting related to Solicitation No. 36C24726R0038, "Modification for Symbia Evo." It records the attendees, their contact information, and their company affiliation.

• Project: Modification for Symbia Evo
• Solicitation No.: 36C24726R0038
• Meeting Date: 01/22/2026
• Attendees: Names, Titles, Departments/Companies, Phone Numbers, and Email Addresses of individuals present.

This sign-in sheet indicates which companies and individuals attended a meeting concerning a modification to the Symbia Evo project. Bidders can use this information to identify potential competitors, partners, or stakeholders who were present and engaged with the opportunity.

Amendment / Modification

This amendment (0003) to solicitation 36C24726R0038 extends the deadline for the receipt of offers.

• New Offer Due Date: February 20, 2026, at 2:00 PM EST.
• Previous Offer Due Date: February 13, 2026.

The extension is to allow additional time for answering submitted RFIs and to upload the site visit attendance sheet. A reference is made to an attached document titled 'Site visit attend.' for further details.

• The hour and date specified for receipt of offers is extended.

• The deadline for submitting offers has been extended to February 20, 2026, 2:00 PM EST.

All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0002) corrects a discrepancy in the Price Offer Schedule that was included in the original solicitation (36C24726R0038).

• The Price Offer Schedule on page 8 of the original solicitation document (36C24726R0038) is to be disregarded.

• A correct Price Offer Schedule document has been added as an attachment to this amendment.

• All other terms and conditions of the original solicitation remain unchanged.

• Offerors must acknowledge receipt of this amendment.

• The hour and date specified for receipt of offers is not extended by this amendment.

Amendment / Modification

This amendment (0001) to solicitation 36C24726R0038 corrects the site visit date.

• Site visit date: Changed to January 22, 2026.
• Time and place of site visit: Remain unchanged (10 am CST).

All other terms and conditions of the original solicitation remain unchanged. This amendment does not extend the offer receipt deadline.

Form / Attachment / Pricing Sheet

This document is Section 00 01 10, "TABLE OF CONTENTS," for the VHA Master Specifications. It lists the divisions and sections of the specifications, along with their corresponding dates.

• Division 00: Special Sections (00 01 15 - List of Drawing Sheets)
• Division 01: General Requirements (Sections 01 00 00 through 01 81 13)
• Division 02: Existing Conditions (02 41 00 - Demolition)
• Division 06: Wood, Plastics and Composites (06 10 00 - Rough Carpentry, 06 20 00 - Finish Carpentry)
• Division 07: Thermal and Moisture Protection (07 84 00 - Firestopping, 07 92 00 - Joint Sealants)
• Division 08: Openings (08 11 13 - Hollow Metal Doors and Frames, 08 14 00 - Interior Wood Doors, 08 71 00 - Door Hardware)
• Division 09: Finishes (09 05 16 - Subsurface Preparation for Floor Finishes, 09 22 16 - Non-Structural Metal Framing, 09 29 00 - Gypsum Board, 09 51 00 - Acoustical Ceilings, 09 65 13 - Resilient Base and Accessories, 09 65 16 - Resilient Sheet Flooring, 09 68 00 - Carpeting, 09 91 00 - Painting)
• Division 10: Specialties (10 11 33 - Glassboards, 10 21 23 - Cubicle Curtain Tracks, 10 26 00 - Wall and Door Protection)
• Division 11: Equipment (11 12 00 - Parking Control Equipment, 11 41 00 - Food Storage Equipment, 11 53 53 - Biological Safety Cabinets and Laminar Airflow Work Stations)
• Division 13: Special Construction (13 49 00 - Radiation Protection)
• Division 21: Fire Suppression (21 13 13 - Wet-Pipe Sprinkler Systems)
• Division 22: Plumbing (22 05 11 - Common Work Results for Plumbing, 22 05 23 - General-Duty Valves for Plumbing Piping, 22 07 11 - Plumbing Insulation, 22 11 00 - Facility Water Distribution, 22 13 00 - Facility Sanitary and Vent Piping, 22 40 00 - Plumbing Fixtures, 22 62 00 - Vacuum Systems for Laboratory and Healthcare Facilities, 22 63 00 - Gas Systems for Laboratory and Healthcare Facilities)
• Division 23: HVAC (23 05 11 - Common Work Results for HVAC, 23 05 41 - Noise and Vibration Control for HVAC Piping and Equipment, 23 05 93 - Testing, Adjusting, and Balancing for HVAC, 23 09 23 - Direct-Digital Control System for HVAC, 23 21 13 - Hydronic Piping, 23 31 00 - HVAC Ducts and Casings, 23 34 00 - HVAC Fans, 23 36 00 - Air Terminal Units, 23 37 00 - Air Outlets and Inlets)
• Division 26: Electrical (26 05 11 - Requirements for Electrical Installations, 26 05 19 - Low-Voltage Electrical Power Conductors and Cables, 26 05 26 - Grounding and Bonding for Electrical Systems, 26 05 33 - Raceway and Boxes for Electrical Systems, 26 27 26 - Wiring Devices)
• Division 28: Electronic Safety and Security (28 31 00 - Fire Detection and Alarm)

This document serves as a table of contents for the project specifications. Bidders should review this to understand the overall structure of the specifications and to quickly locate specific sections relevant to their scope of work. It helps in navigating the detailed requirements for various building systems and components.

Solicitation / RFP / RFQ

This solicitation is for Site Modifications for the Symbia EVO system at the Central Alabama Veterans Health Care System (CAVHCS) – West Campus in Montgomery, AL. The project involves architectural, electrical, mechanical, and plumbing modifications to prepare the site for new equipment and support spaces. The acquisition is 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs).

• Demolition of existing structures and an elevator.

• Installation of new lead-lined walls, doors, and frames.

• Architectural finishes including epoxy-coated surfaces and custom casework.

• Modifications to electrical systems (LED lighting, transformer relocation, receptacles, conduits, PACS, fire alarm, data outlets).

• Modifications to mechanical and plumbing systems (rerouting ducts, relocating piping).

• Compliance with VA Master Specifications, VA Design Guides, NFPA Life Safety Code, ASHRAE Standards, and ICRA procedures.

• Infection Control / ICRA Provisions including HEPA filtration, hard-wall containment, and negative pressure monitoring.

• Contract Type: Firm Fixed Price (FFP).

• Magnitude of Construction: Between $500,000 and $1,000,000.

• Period of Performance: 250 calendar days from Notice to Proceed (NTP).

• Proposals are due by 1400 EST on February 13, 2026.

• Submission is via email only to Christopher.Harper3@va.gov and CC: Joseph.Osborn@va.gov. Physical documents will not be accepted.

• Proposals must not exceed 10 MB per email; multiple emails may be used.

• Evaluation Criteria: Past Performance (significantly more important than price) and Price.

• Key Deadlines:

  • Site Visit: January 23, 2026, 1000 CST.
  • Requests for Information (RFIs) due: January 29, 2026, 1300 CST.

• 100% Set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• SDVOSB must be 51% or more owned and controlled by one or more veterans.

• Offerors must be registered in SAM.gov and certifications.sba.gov.

• Compliance with VAAR 852.219-75, Limitations on Subcontracting, is required.

• Offerors who have not done business with VA must complete VA10091.

• A bid guarantee of not less than 20% of the proposal price (not to exceed $3,000,000) is required.

• Performance and Payment Bonds will be required after award.

• Attachments include Experience Modification Rate Form, SBA Vet SB Cert Program Class Dev, Past Performance Questionnaire, Itemized Cost Breakdown, Wage Determinations, Invoicing, Specifications, and Drawings.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Itemized Cost Breakdown.xlsx", is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their proposed costs. It is associated with Solicitation No. 36C24726R0038.

The spreadsheet is structured by CSI divisions (e.g., Division 01 - General Requirements, Division 02 – Existing Conditions, etc.). For each division, bidders are expected to itemize costs across the following categories:

• Material
• Labor
• Equipment
• Other

Each division has a "Division Total", and there are subtotals for "SUB TOTAL", "Overhead", "Profit", and "Bonds and Insurance". The final row is "Total Proposal". Currently, all cost fields are populated with '0.0', indicating that specific cost data needs to be entered by the bidder.

This attachment is critical for bidders to accurately detail their pricing strategy. It requires a comprehensive breakdown of anticipated expenses across various construction or service categories. Bidders must complete this form to submit a compliant proposal, as it forms the basis for the government's cost evaluation.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire (PPQ), for Solicitation RFP 36C24726R0038 (Site Modifications for Symbia EVO). It is designed to gather feedback from previous clients regarding an offeror's past performance. Offerors are required to submit this questionnaire with their proposal. The questionnaire should be forwarded to previous clients, who will then directly return it to Christopher.Harper3@va.gov.

Cover Sheet: Includes fields for the Offeror's Name, Name of Organization/Firm Providing Reference, Address of Organization/Firm Providing Reference, Contract Number, Project Description, Contract/Task Order Amount, Performance Period, and Role of Contractor (Prime or Sub-contractor).

Section II (Evaluator): Contains a rating scale (5-Superior, 4-Very Good, 3-Satisfactory, 2-Marginal, 1-Unacceptable, N/A-Not Applicable) and 14 questions covering various aspects of contractor performance, including compliance, management, timeliness, adherence to schedule, safety, customer interaction, problem-solving, financial management, and overall performance. It also asks if the contractor would be recommended for future work.

Section III (Evaluator): Provides space for evaluators to offer additional comments regarding the contractor's performance, particularly to explain any low ratings.

This document is crucial for bidders as it outlines the specific information required for past performance evaluations. Bidders must ensure they correctly complete Section I and facilitate the timely completion and submission of the questionnaire by their references to support their proposal.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations, specifically for building construction projects in Montgomery County, Alabama. It provides the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and its related acts.

• General Decision Number: AL20260093, effective 01/02/2026.
• State and County: Alabama, Montgomery County.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Labor Classifications: Lists specific trades (e.g., Asbestos Worker, Boilermaker, Carpenter, Electrician, Plumber, Roofer) with their corresponding hourly rates and fringe benefits.
• Executive Order 13706: Notes the applicability of paid sick leave for federal contractors, requiring 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year.
• Executive Order 13658: Mentions the minimum wage rate for federal contractors (at least $13.30 per hour for 2025, adjusted annually), if applicable.
• Rate Identifiers: Explains the meaning of various prefixes (e.g., SU, UAVG, SA) used to denote the type of wage rate (union, survey, state adopted).
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This document is crucial for bidders to understand the labor costs associated with the opportunity. Bidders must ensure their proposed labor rates meet or exceed these prevailing wage requirements to be compliant. Failure to adhere to these wage determinations can lead to contract non-compliance and potential penalties. It helps in accurately estimating project costs and assessing the feasibility of the opportunity.

Form / Attachment / Pricing Sheet

This document is Attachment 1 to RFP No. 36C24726R0038, an Experience Modification Rate Form. It is to be completed by the offeror and returned with their response to the solicitation. The form collects information related to OSHA compliance and the company's insurance Experience Modification Rate (EMR).

• Offeror's Company Name, Address, Telephone, Email, and Contact Person.
• OSHA 300 Form data for the past three years (2022, 2023, 2024) including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with a requirement for explanation for any violations, noting that four serious, one repeat, or one willful violations disqualify the contractor).
• A requirement to attach copies of OSHA 300 and 300a Forms, with a provided link to access them via the OSHA publications search page.
• Company's Insurance Experience Modification Rate (EMR) for the past 3 years.

This form is critical for bidders to complete accurately. The information provided, along with data from Government systems (OSHA and EPA online inspection history databases), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation. Failure to provide complete and accurate information, or meeting disqualifying criteria related to OSHA violations, could impact a bidder's eligibility or proposal evaluation.

Form / Attachment / Pricing Sheet

This document is VA's "NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications can lead to penalties.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance.
• Certification Form: A section is provided for the offeror to complete, sign, and return, certifying their compliance.

This is a mandatory certification. Offers will not be considered for award if this certification is not completed, signed, and returned with the bid, quotation, or proposal. Failure to comply with subcontracting limitations after award can result in remedial action, including suspension, debarment, fines, or prosecution.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - INVOICING.pdf," provides detailed instructions and requirements for submitting invoices for payments related to the RFP 36C24726R0038.

• Payment Method: All payments will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).
• Invoice Submission: Invoices must comply with FAR 52.232-5 and 852.232-70 for Payments under Fixed-Price Construction Contracts.
• Mandatory Electronic Submission: The Department of Veterans Affairs (VA) mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC).
• Tungsten Network: VAFSC has partnered with Tungsten Network e-Invoicing for all electronic invoice submissions. This service is free for VA vendors.
• Vendor Registration: All VA vendors must register with Tungsten Network by emailing VA.Registration@Tungsten-Network.com or calling 1-877-489-6135.
• Submission Portal: Invoices are to be submitted electronically via the VAFSC e-Invoice portal at https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors must update information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Interested parties without prior VA contracts can request a Form 10091, requiring registration in ID.Me.
• Contact Information: Provided for Tungsten Network e-Invoice setup and FSC e-Invoice support.

This attachment is critical for bidders as it outlines the mandatory procedures for invoice submission and payment. Understanding and adhering to these electronic invoicing requirements, including registration with Tungsten Network and using the specified portal, is essential for receiving timely payments upon contract award. Failure to comply may impact payment processing.

Solicitation / RFP / RFQ

This is a presolicitation notice for construction services to perform site modifications for Symbia EVO at the Central Alabama Veterans Health Care System in Montgomery, AL. This notice is not a Request for Proposal (RFP), and contractors should not submit proposals until the official RFP is posted.

The project involves interior modifications including:

• Replacement of select areas of floors, ceilings, walls, doors, and frames.

• Installation of new casework, including lead-lined walls and refurbished lead-lined casework.

• Installation of new flooring and epoxy-based paint in the hot lab.

• Installation of LED working lights and custom casework.

• Relocation of a lift, installation of lockable storage casework, and a casework desk area.

• Installation of a HEPA Air Scrubber and a digital negative pressure monitor.

• Demolition of existing walls, doors, frames, ceilings, and floors.

• Rerouting of supply and return ducts to meet ASHRAE standards.

• Relocation and modification of medical gas piping.

• Installation of new dimmable LED lighting fixtures and controls.

• Installation of new data outlets and relocation of existing equipment.

• Maintenance of existing electrical distribution, with modifications for new equipment.

• Contract Type: Firm Fixed Price Construction.

• Estimated Magnitude: Between $500,000 and $1,000,000.

• Estimated Completion Period: 250 calendar days after Notice to Proceed.

• The official solicitation (36C24726R0038) will be posted on sam.gov.

• Proposals will be considered if they meet the requirements listed in the solicitation.

• This requirement will be procured using the Trade-Off Source Selection process.

• A pre-proposal site visit will be announced in the solicitation.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Contractors must be certified and listed in the SBA certification database and registered in SAM.gov at the time of submission.

• Compliance with VAAR Clause 852.219-73 and 852.219-75 is required.

• Joint ventures must comply with 13 CFR 128.402.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Product Service Code (PSC): Y1DZ.

• Response Date: January 2, 2026, 08:00 Eastern Time.