Y1DZ--FY26: NRM (PROJ: 673-21-145) BB Construct New Bed Tower Connector

Amendment / Modification

This document is Amendment 0003 to Solicitation 36C24825R0163. It provides two additional attachments:

• 673-21-145 - 3rd Party Life Safety Review Letter
• 673-21-145 Addendum No 1

This amendment adds new attachments to the solicitation.

Potential offerors should review the newly provided attachments. The amendment does not explicitly state changes to proposal deadlines or submission requirements, but bidders should confirm if these attachments necessitate any adjustments to their proposals.

Amendment / Modification

This addendum (Addendum No. 1) revises selected requirements for the "Construct New Bed Tower Connector" project at James A. Haley VAMC.

Key changes include:

• Replacement of Specification Section 21 13 13 (WET-PIPE SPRINKLER SYSTEMS) with an attached specification.

• Replacement of Specification Section 28 31 00 (FIRE DETECTION AND ALARM) with an attached specification.

• Updates to several drawings, indicating work within clouded areas on drawings dated 12-01-2025. These drawings include:

  • FP001 – FIRE PROTECTION LEGEND, ABBREVIATIONS AND NOTES
  • FPD101 – PARTIAL SECOND FLOOR OVERALL FIRE PROTECTION - DEMOLITION
  • FP101 - PARTIAL SECOND FLOOR OVERALL FIRE PROTECTION - NEW
  • FA001 – FIRE ALARM NOTES AND LEGEND
  • FD101 – FIRE ALARM DEMOLITION PLAN
  • FA101 – FIRE ALARM FLOOR PLANS AND RISER

• Specification Sections 21 13 13 and 28 31 00.

• Drawings FP001, FPD101, FP101, FA001, FD101, and FA101.

Bidders should ensure they are using the revised specifications and referencing the updated drawings. The addendum is incorporated into the Contract Documents and Bid Documents.

Other / Unclassified

This document is a Fire Protection Engineer Review Letter from Rhino Fire Protection Engineering, LLC, regarding the "Construct New Bed Tower Connector – VAMC Tampa" project. It details comments and responses related to a submittal for bid documents, drawings, and specifications.

This letter confirms that the reviewed submittal complies with VA Fire Protection Design Manual and applicable NFPA codes for fire protection and life safety. It lists specific comments and their resolutions, all of which have been addressed and closed as of December 3, 2025. Bidders should note that the review focused on fire protection and life safety compliance, and any other design variations not addressed in this submittal must be brought to the attention of Rhino Fire Protection Engineering by the Contractor. The review does not relieve the Contractor of full responsibility for conformance with contract documents and construction procedures.

Amendment / Modification

This amendment provides responses to Requests for Information (RFIs) from potential bidders. The proposal due date remains unchanged.

• Responses to RFIs are provided, impacting bidder understanding of project requirements.

• The proposal due date is confirmed as December 11, 2025, at 10:00 AM EST and remains unchanged by this amendment.

Form / Attachment / Pricing Sheet

This document is a Chain of Custody/Sample Transmittal Form used by GLE Associates, Inc. to document samples being sent to a laboratory for analysis. It details the samples, client information, project details, and submission instructions.

• Client: TMM
• Project: JAHVA Bed Tower LAS
• Laboratory Sent To: Arrowhead
• Date: 1/10/2025
• Sample Information: A list of 48 samples with descriptions (e.g., "white Bevel Fissure Pintiohe CT", "Drywall Joint Compound", "Gray Fireproofing", "Black Caulk").
• Positive Stop Analysis: Yes
• E-mail Results To: EPENVOSE@GLEASSOCIATES.COM
• Turnaround Time: Noted that it starts upon receipt by the lab and excludes weekends/holidays. A 4-day turnaround time is selected.
• Reporting Address: Results are to be reported to the address of GLE Associates, Inc.

This form provides specific details about the types of materials being sampled and analyzed for the JAHVA Bed Tower project. It indicates the client, project name, and the laboratory receiving the samples. The inclusion of "Positive Stop Analysis: Yes" and the specified email for results suggest a need for timely and direct communication of findings. Bidders can use this to understand the scope of testing being performed and the parties involved in the analysis.

Other / Unclassified

This document is a PLM Report Summary from Arrowhead Technologies, LLC, detailing the results of asbestos bulk sample analysis for the "JAHVA Bed Tower" project, client GLE Associates. The analysis was conducted using Polarized Light Microscopy / Dispersion Staining (PLM/DS) according to EPA methods. The report covers samples collected on January 10, 2025, with results dated January 16, 2025. It lists 48 samples, including various types of ceiling tiles, drywall, joint compound, fireproofing, floor tiles, mastics, and caulks.

All analyzed samples, across all categories (ceiling tiles, drywall, fireproofing, floor tiles, mastics, caulks, baseboards, insulation), showed "None Detected" for asbestos content. This information is crucial for any bidder involved in renovation, demolition, or construction at the JAHVA Bed Tower, as it indicates the absence of asbestos in the tested materials. This can significantly impact project planning, safety protocols, and abatement costs, potentially reducing them.

Form / Attachment

This document provides detailed architectural drawings for Building 1 of the James A. Haley Veterans Administration Hospital, specifically identifying the locations and types of asbestos-containing materials (ACMs) as part of an AHERA Asbestos Survey.

• Comprehensive Floor Plans: The attachment includes floor plans for the Pipe Basement, Ground Floor (Sections A-D), First Floor (Sections A-D), Second Floor (Sections A-D), Third Floor, Fourth Floor, Fifth Floor, Sixth Floor, and Penthouse (Lower and Upper) of Building 1.
• Asbestos Containing Materials Legends: Each drawing features a legend that uses color-coding and patterns to denote the presence and specific type of ACMs within various rooms, corridors, mechanical areas, offices, patient rooms, labs, and other spaces.
• Identified ACMs: The legends detail a wide range of ACMs, including various types of floor tiles (e.g., vinyl, asphalt, ceramic, with different colors, sizes, and patterns), mastics (e.g., duct mastic, sink undercoat, sealant in colors like brown, black, yellow, gold, beige, gray, tan), thermal system insulation (TSI) (e.g., troweled-on, on foamglass, for steam lines and chilled water pipes in white, yellow, blue), fireproofing (tan), plaster (gray, rough, smooth), surfacing (gray, white sand texture stucco), coarse popcorn ceiling texture, and tan fire stop.
• Project Information: The drawings are part of an "AHERA Asbestos Survey" for the James A. Haley Veterans Administration Hospital located at 13000 Bruce B. Downs Boulevard, Tampa, FL 33612. Dates on the drawings range from June to August 2024.

This document is critical for bidders to understand the potential scope of work related to asbestos abatement, remediation, or management within Building 1. It provides essential information for:

• Cost Estimation: Accurately pricing projects by accounting for asbestos-related labor, materials, and disposal.
• Project Planning: Developing safe work plans and schedules that comply with asbestos regulations.
• Risk Assessment: Identifying areas where work may disturb ACMs and require specialized handling.
• Compliance: Ensuring adherence to AHERA and other environmental health and safety regulations. The detailed mapping of ACMs allows bidders to assess the impact on their proposed activities and formulate a compliant and competitive bid.

Form / Attachment / Pricing Sheet

This document is a Limited Renovation Asbestos Survey Report for the James A. Haley VA Medical Center, Building 1, Wing 2D, SICU. It details the findings of an asbestos survey conducted on January 10, 2025, to identify accessible asbestos-containing materials (ACMs) within a specific "EXISTING CONSTRUCTION TO BE DEMOLISHED" area.

• Survey Scope: Limited to the "EXISTING CONSTRUCTION TO BE DEMOLISHED" area on drawing AD101.
• Methodology: Visual observation, sampling of suspect materials, and laboratory analysis by Polarized Light Microscopy (PLM) at Arrowhead Technologies, LLC.
• Samples Collected: 48 samples from 16 different homogeneous areas.
• Findings: The report concludes that no asbestos-containing materials were identified within the scope of this survey.
• Limitations: The report notes the possibility of hidden materials due to previous renovations and the inherent limitations of destructive testing.

This report is crucial for any bidder involved in renovation or demolition activities within the specified area of the James A. Haley VA Medical Center. It confirms the absence of identified asbestos-containing materials, which can significantly impact project planning, safety protocols, and abatement costs. Bidders should review the report to understand the scope of the survey and its findings regarding ACMs.

Amendment / Modification

• This amendment provides the Site Visit Sign-In Sheet.

• Not specified, but the Site Visit Sign-In Sheet is attached.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated.

Form / Attachment / Pricing Sheet

This document is a site map illustrating the parking areas and general layout of the James A. Haley Veterans' Hospital. It is intended to help visitors and personnel navigate the campus.

• Labeled parking lots (e.g., Freedom Lot, Liberty Lot, Juliet Lot, Romeo Lot, Parking Garage).
• Major hospital buildings and facilities (e.g., Main Hospital, Spinal Cord Injury Center, Human Resources, Fisher House).
• Entrances and gates to the hospital grounds (e.g., Gate 1, Gate 2, Gate 3, Gate 4, Gate 5, Gate 6, Gate 7).
• Key roads and avenues within and surrounding the campus (e.g., E. Fletcher Ave, Bruce B. Downs Blvd, Livingston Ave, Richard Silver Way).
• Points of interest such as Wawa, Walmart, and a Hartline Bus Station.
• A designated construction zone for a "New Bed Tower."
• Updated date: October 24, 2018.

This map provides essential logistical information for any vendor needing to visit the James A. Haley Veterans' Hospital for site visits, meetings, or deliveries related to an opportunity. It details access points, parking availability, and the general location of facilities, which may be relevant for understanding site visit requirements or operational logistics.

Form / Attachment / Pricing Sheet

This document is a site map image providing visual guidance for a meeting location. It indicates a specific area near a loading dock as the meeting point.

• Aerial view of the James A. Haley Veterans' Hospital and surrounding areas.
• Identification of key roads such as E 131st Ave, Richard Silver Wy, and Bruce B Downs Blvd.
• Labels for specific buildings and facilities including Tampa VA Specialty Clinics and James A. Haley Veterans' Hospital.
• An arrow and text box highlighting the meeting location near a loading dock area.

This map is relevant for bidders attending a site visit or meeting related to the opportunity. It provides clear visual directions to the designated meeting point, ensuring attendees can easily locate the correct area.

Specifications

This document contains the "BID DOCUMENTS - Specifications" for the "Construct New Bed Tower Connector at the James A. Haley VA Medical Center, Tampa, Florida" project. It outlines the detailed technical requirements and standards for various aspects of the construction project. The document is organized into divisions and sections, covering general requirements, specific materials, installation procedures, and quality control measures.

Key areas covered include:

• General Requirements: Safety, site preparation, contractor responsibilities, and security.
• Divisions: Detailed specifications for various construction trades such as wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, fire suppression, plumbing, HVAC, electrical, communications, electronic safety and security, and painting.
• Specific Requirements: Sections detail requirements for construction signs, historic preservation, VA TRIRIGA CPMS, project schedules, waste management, sustainable construction, and testing, adjusting, and balancing.
• Materials and Installation: Specific requirements for materials like steel studs, conduits, wiring devices, hollow metal doors and frames, interior wood doors, firestopping, joint sealants, thermal insulation, acoustical ceilings, and painting.
• Safety and Environmental Controls: Emphasis on safety requirements, accident prevention, dust control, and protection of environmental resources.

This document serves as the technical guide for bidders and contractors to understand the scope, quality, and execution requirements for the construction of the new bed tower connector.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determination, specifically FL20250208, dated 05/23/2025. It outlines prevailing wage rates and fringe benefits for various construction-related classifications in Hillsborough County, Florida. It also details requirements related to Executive Orders 14026 and 13658 concerning minimum wage rates for federal contractors, and Executive Order 13706 regarding paid sick leave.

This document is crucial for bidders on federal construction projects in Hillsborough County, Florida. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered construction projects. Bidders must consult this wage determination to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. It specifies rates for trades such as Asbestos Worker, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Carpenter, Electrician, Laborer, various Operators, Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Setter, Truck Driver, and Welder. It also provides guidance on Executive Order minimum wage requirements and paid sick leave, which impact overall labor costs and contractor obligations.

Form / Attachment / Pricing Sheet

This document is a "Project Price Breakdown" form, intended for offerors to detail their proposed costs for a project. It requires the breakdown of costs by various construction divisions, including labor, material, and total costs for each.

• Project Information: Fields for Project Number, Project Title, Project Location, Offeror Name, and Offeror Address.
• Cost Breakdown by Division: A comprehensive list of construction divisions (e.g., General Requirements, Concrete, HVAC, Electrical) for which labor, material, and total costs are to be itemized.
• Overhead and Profit: Sections to specify Overhead %, Profit %, and Bond %.
• Total Base Offer Cost: A final summary of the total cost.

Bidders must complete and submit this form as part of their proposal. It provides a standardized method for the government to evaluate the cost components of each offer, ensuring a clear and comparable pricing structure across all submissions.

Forms / Attachments / Pricing Sheets

This document contains the "Bid Documents" for the "Construct New Bed Tower Connector" project at VAMC Tampa. It includes a cover sheet with project information, location maps, and a detailed sheet index for all architectural, structural, mechanical, electrical, plumbing, and fire protection drawings. It also contains various notes, legends, abbreviations, and details relevant to the construction project.

• Cover Sheet: Project title, location, project number (673-21-145), and a comprehensive list of all drawing sheets.
• Location Maps: Area and location maps showing the VAMC Tampa site.
• Sheet Index: Lists all drawings by discipline (General, Architectural, Mechanical, Fire Protection, Electrical, Plumbing, Life Safety, Demolition, New Work, Details, Schedules).
• Notes and Legends: General project notes, architectural legends and abbreviations, accessibility requirements, scope of work statement, and applicable codes and standards.

This document is crucial for bidders as it provides the foundational information for the "Construct New Bed Tower Connector" project. It outlines the scope of work, details the project location, and serves as a comprehensive index to all other technical drawings and specifications that bidders will need to review to understand the full requirements of the project and prepare their bids.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback from referenced clients regarding a contractor's performance on previous contracts. It is to be completed by a client and returned to the Contracting Officer.

• The questionnaire asks the client to rate the contractor's performance in eight key areas:
  1. Adherence to technical requirements
  2. Performance in completing the project according to the planned schedule
  3. Timeliness of submittals (materials, payrolls, quality control plans, safety plans, etc.)
  4. Submissions of change orders (number and purpose)
  5. Project Management Team effectiveness (including subcontractor control)
  6. Contractor's team effectiveness (including subcontractor control)
  7. Whether the client would hire the contractor again (Yes/No)
  8. Overall performance
• A rating scale of Outstanding, Good, Satisfactory, Marginal, Unsatisfactory, and Neutral is provided, with definitions for each rating.
• Space is provided for comments and remarks for each question.
• The rater is asked to provide their signature and date.

This questionnaire is a critical component for the government to evaluate an offeror's past performance. Bidders should ensure their past clients are aware of this requirement and are prepared to complete it accurately and promptly. The feedback provided in this questionnaire will directly impact the evaluation of the bidder's proposal.

Solicitation / RFP / RFQ

This solicitation is for a "Bid Build – Construct New Bed Tower Connector" project at the James A. Haley Veteran’s Hospital in Tampa, FL. The project involves demolishing an existing ICU and constructing a new hallway to connect the surgery area with the new bed tower, facilitating patient movement. The estimated magnitude of construction is between $500,000.00 and $1,000,000.00.

• Demolition of existing ICU walls, finishes, MEP, FP, and other supporting items.

• Minor asbestos abatement as identified by an asbestos report.

• Construction of new walls, interior finishes, millwork, doors, frames, hardware, mechanical, electrical, plumbing, and access control systems.

• Project must adhere to attached drawings and specifications.

• Contractor must perform at least 15% of the contract cost (excluding materials) with their own employees.

• Contract Type: Firm-Fixed-Price.

• Contract Performance Period: 390 calendar days after receipt of Notice to Proceed.

• Funding: Subject to availability of FY26 funding.

• Site Visit: November 13, 2025, at 9:00 AM EST.

• Requests for Information (RFIs) Due: November 19, 2025, at 10:00 AM EST.

• Proposals Due: December 11, 2025, at 10:00 AM EST.

• Proposals must be submitted as two separate documents: Technical and Price.

• Evaluation Factors: Specialized Experience & Capability, Technical/Management Approach, Schedule, Past Performance, and Price. Technical factors are more important than price.

• Offer Acceptance Period: Minimum of 120 calendar days.

• This project is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors MUST be actively registered in the System for Award Management (SAM) and SBA Veteran Small Business Certification (VetCert) databases at the time of proposal submission.

• Performance and Payment Bonds are required.

• A Bid Bond (20% of bid price or $3,000,000, whichever is less) is required with the price proposal.

• Specifications and drawings will be provided electronically via SAM.gov.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

Form / Attachment / Pricing Sheet

This document, titled "Experience Information Sheet," is a form intended for offerors to provide detailed information about past projects. It is designed to help the government evaluate the relevancy and quality of an offeror's experience for a specific procurement.

The form requests the following information for each example project:

• Contractor Information of Awarded Contract (Firm Name, Address, DUNS, POC, etc.)
• Contract/Task Order Number and Award Date
• Project Title/Name and Location
• Role Performed (Prime Contractor or Subcontractor)
• Percentage of work performed by the company
• Prime contractor details (if applicable)
• Government Agency/Company that awarded the contract and contact information
• Description of the project's scope of work and the offeror's specific roles and responsibilities, detailing relevancy to the current procurement
• Difficulties encountered and resolution steps
• Differing site conditions and resolutions
• Performance Period (start, original completion, projected completion)
• Actual Completion Date and reasons for incompletion
• Confirmation of 100% completion
• Termination details (if applicable)
• Original and Final Contract Prices, with explanations for differences

Bidders must complete this form accurately and thoroughly to demonstrate their relevant experience. The information provided will be used by the government to assess the offeror's capability and suitability for the opportunity. Failure to provide sufficient detail may impact the evaluation of the proposal. A continuation page is available for additional information if necessary.