Y1EB--512-23-154 Construct Consolidated Boiler Spaces, Loch Raven VAMC, Baltimore MD

Amendment / Modification

• The deadline for the receipt of offers has been extended to January 27, 2026, at 10:00 AM Eastern Time, New York, USA.

• This extension is in response to a challenge filed with the Small Business Administration (SBA) regarding the NAICS code used for this solicitation.

• An "Exhibit 1" containing the "NOTICE AND ORDER" from the SBA is attached.

• The postponement of the offer deadline is in accordance with 13 C.F.R. § 121.1103(c)(1)(i), pending a decision from the Office of Hearings and Appeals (OHA).

• A subsequent amendment will be issued to notify parties of the OHA ruling and any revised deadlines.

• Response Date/Time/Zone

• The closing date for offer submission has been extended. All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document is a "Notice and Order" from the U.S. Small Business Administration's Office of Hearings and Appeals (OHA) regarding a NAICS code appeal. It notifies parties that an appeal has been filed by Venergy Group, LLC concerning Solicitation No. 36C24526R0014, issued by the U.S. Department of Veterans Affairs (VA). The original solicitation designated NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

This document is critical for potential bidders as it indicates a stay on the solicitation's offer receipt date until the NAICS code appeal is decided. The Contracting Officer is instructed to amend the solicitation to notify interested parties of the appeal and to extend the offer deadline. Bidders should be aware that the solicitation's timeline and potentially its scope may be affected by the outcome of this appeal. The document also provides instructions for filing responses to the appeal and outlines the process for the close of record, with a deadline of December 18, 2025, for responses.

Amendment / Modification

This modification (0002) to Solicitation 36C24526R0014 announces an update regarding the site visit for Project 512-23-154, "Construct Consolidated Boiler Spaces at the Loch Raven VAMC, Baltimore MD."

• Site Visit: The site visit is confirmed to take place on Tuesday, December 9th, 2025, at 10:00 AM EST, weather permitting. If weather prevents the visit, it will be rescheduled.
• Meeting Location: The meeting point is outside Building 4 on the Loch Raven VAMC Campus (3901 Loch Raven Blvd, Baltimore, MD 21218-2100).
• RSVP: Offerors are requested to email the Contracting Officer, Liana Holland (Liana.Holland@va.gov), to indicate the number of attendees.
• RFI Deadline: If the site visit occurs on 12/9/2025, all Requests for Information (RFIs) are due by 9:00 AM EST on Wednesday, December 17th, 2025.
• RFI Responses: Responses to RFIs will be posted the week of Monday, January 5th, 2026.
• RFP Due Date: Proposals (Volumes I and II) are due by 10:00 AM EST on Tuesday, January 27th, 2026.
• Rescheduling Impact: If the site visit is rescheduled, the RFI and RFP submission dates will be adjusted accordingly.

This modification primarily impacts the site visit details, RFI submission deadline, RFI response posting date, and the final RFP response due date.

Proposal deadlines and related milestones have been confirmed or adjusted based on the site visit schedule. Offerors must refer to the original solicitation, specifications, drawings, and checklist for complete submission requirements.

Amendment / Modification

This amendment modifies Solicitation Number 36C24526R0014 to confirm the site visit and Request for Information (RFI) due dates and times.

• Site Visit: Will take place on Tuesday, December 9th, 2025, at 10:00 AM EST. The meeting location is Building 4 on the Loch Raven VAMC Campus (3901 Loch Raven Blvd, Baltimore MD 21218-2100).
• RFI Submission Deadline: All RFIs must be submitted via email to the Contracting Officer, Liana Holland (Liana.Holland@va.gov), no later than 9:00 AM EST on Wednesday, December 17th, 2025. Bidders should use the RFI form provided in the original solicitation document.

This amendment primarily affects the timeline and submission procedures for site visits and RFIs.

• The site visit date and time have been confirmed.
• The deadline for submitting RFIs has been specified.
• All other terms and conditions of the original solicitation remain unchanged.

Drawings / Plans

This document comprises a comprehensive set of architectural and engineering drawings for the "Loch Raven Construct Consolidated Boiler Spaces" project (VA Project No. 512-23-154) at the VAMC Baltimore - Loch Raven facility. The drawings detail various aspects of the project, including site layout, grading, drainage, demolition, structural framing, architectural elements, and mechanical, electrical, plumbing, fire alarm, and technology systems.

• Site Work: Includes site plans, grading, drainage, erosion and sediment control, utility plans (water, sewer, storm, gas, electric, communication), landscape plans, and demolition plans for existing pavement, utilities, and structures.
• Structural: Details foundation, framing (mezzanine, roof), concrete, masonry, and steel elements, including manholes, footings, walls, lintels, and beam connections.
• Architectural: Covers building plans, elevations, sections, details, finishes, wall types, and floor plans for various levels.
• Mechanical Systems: Includes demolition of existing systems and new work for the boiler plant, detailing piping, equipment, air handling units, exhaust fans, louvers, unit heaters, and P&IDs for heating hot water, fuel oil, and natural gas systems.
• Electrical Systems: Provides demolition and new work plans, including site, basement, first-floor, and mezzanine plans, electrical equipment plans, and one-line diagrams.
• Plumbing Systems: Details gravity and pressure piping plans, sections, isometrics, and schedules for fixtures, water heaters, pumps, and trap primers.
• Fire Protection & Alarm: Features plans, notes, legends, riser diagrams, and sequence of operations, with specific requirements for explosion-proof devices and hydraulic design criteria.
• Technology Infrastructure: Includes site and floor plans for new technology systems.

Several deduct alternates are specified, including the deletion of the mezzanine level fit-out, domestic hot water generators, roof screen, specific doors/windows, and certain mechanical components. Bidders must consider these for pricing strategies.

These drawings are critical for bidders to understand the full scope of work, site conditions, design requirements, demolition needs, new construction elements, and the physical layout of the proposed boiler plant and associated infrastructure. They provide the detailed specifications necessary for accurate bidding, project planning, risk assessment, and ensuring compliance with numerous codes and VA standards. Bidders must carefully review all sheets to identify all project components, including underground utilities and structural elements.

Specifications

This document outlines detailed specifications for various building components and systems. Key areas covered include:

• General Requirements: Safety, operations, storage, and security provisions.
• Mechanical and Electrical: Temporary equipment use, utility services, and telephone equipment.
• Testing, Adjusting, and Balancing (TAB): Procedures for air and water distribution systems.
• Plumbing: Fixtures, piping, meters, gauges, valves, water heaters, pumps, and related systems.
• HVAC: Common work results, motor requirements, noise control, TAB, and insulation for HVAC systems and boiler plants. Specifics include air cleaning devices (MERV 8-14, HEPA filters), refrigerant piping, hydronic piping, fuel oil systems, and natural-gas distribution.
• Firestopping: Systems for walls, floors, and roof decks.
• Sheet Metal: Flashing, copings, gravel stops, and expansion joints.
• Insulation: Thermal and acoustical insulation for piping, ductwork, equipment, and building envelope.
• Gypsum Board: Installation and finishing.
• Metal Fabrication: Structural steel, pipe, bolts, nuts, washers, frames, guards, gratings, and railings.
• Doors and Frames: Hollow metal, blast-resistant, and fire-rated types.
• Coiling Doors and Grilles: Materials, performance, and fabrication.
• Casework: Manufactured metal and wood, including hardware and finishes, plastic laminate cladding, and countertops.
• Water Treatment: Water softeners and domestic water heat exchangers.
• Accessories: Signage, toilet/bath/laundry accessories, fire extinguisher cabinets, and metal lockers.
• Flooring: Resinous epoxy and urethane mortar systems.
• Painting: Surface finishing requirements.
• Glazing: Glass, glazing materials, and accessories.
• Utilities: Storm and sanitary sewer systems.
• HVAC Ducts and Casings: Materials, construction, installation, and testing.
• HVAC Fans: Various types including plenum, centrifugal, power roof, power wall, and vane axial.
• Lighting Controls: Photoelectric switches, occupancy sensors, and LED fixtures.
• Electrical Installation: Conductors, grounding, raceways, panelboards, motor controllers, transfer switches, generators, surge protection, and lighting.
• Commissioning: For electrical, communications, and security systems.

This comprehensive set of specifications details the technical requirements for materials, installation methods, quality assurance, and testing for all project components. Bidders must thoroughly review these specifications to understand project scope, ensure compliance, accurately estimate costs, and plan for successful project execution. Compliance is crucial for bid submission and project completion.

Solicitation

This solicitation is for the construction of consolidated boiler spaces at the Loch Raven VAMC in Baltimore, MD. The project involves demolishing existing structures, constructing a new ~5,000 sq ft blast-resistant building to house three boilers and related infrastructure, installing new underground utility lines, and performing site work including landscaping. The goal is to provide essential boiler and hot water services to the campus with minimal disruption to daily operations.

• Construction of a ~5,000 sq ft PSRDM-compliant blast-resistant building for boilers and control room.

• Installation of two 15,000-gallon reserve fuel tanks.

• New natural gas lines and dedicated loading dock.

• Demolition of existing mechanical equipment.

• Installation of new underground utility lines (sanitary, storm, water, gas).

• Running additional water lines to campus buildings for hot water supply.

• Tree removal and landscaping.

• Adherence to all VA, federal, state, and local standards, guidelines, and regulations.

• Work to be performed during typical duty hours (07:00-16:30 EST, Mon-Fri) with minimal interruption to campus operations.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 calendar days from Notice to Proceed.

• Estimated Magnitude: Between $20,000,000 and $50,000,000.

• Proposals are due by 10:00 AM EST on January 27, 2026.

• Proposals must be submitted in two volumes: Volume I for technical evaluation (including CPARS reports) and Volume II for detailed pricing.

• Evaluation criteria include Specialized Experience (40%), Phasing (20%), Past Performance (20%), Professional Staff Qualifications (12%), Capacity (8%), and Pricing (Acceptable/Unacceptable).

• A site visit is scheduled for December 8, 2025, at 10:00 AM EST.

• RFIs must be submitted by December 17, 2025, at 09:00 EST.

• This procurement is restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Contractors must be registered with SAM.gov and certify eligibility at https://veterans.certify.sba.gov/.

• Joint Ventures must comply with 13 C.F.R. 128.402 and submit required certification.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 million.

• Wage determination for Baltimore County, Maryland is provided.

Amendment / Modification

This document, Bid Addendum 1, provides updates to control diagrams and site drainage for Project Number 512-23-154 (Loch Raven Boiler Consolidation). It is not a change order, but contractors must submit a Change of Work Proposal for any work described herein that involves a change in time or contract sum, detailing labor, material, overhead, and profit. Failure to respond within the specified time waives rights for increased compensation or time extensions.

• Specification Changes: None.
• Drawing Changes: Updates have been made to the following drawings:
  • G002: Updated sheet list.
  • CU201: Updates to drainage system inside the loading dock.
  • MH101: Relocated unit heaters.
  • MI001: Updated control device numbering scheme.
  • MI111: Updated gas detection diagram format and added IO summary.
  • MI601A: New sheet to update format for system diagram, clarified IO points and sequence of operation.
  • MI601B: New sheet to revise format for sequence of operation.
  • MI602 through MI608: Updated format and added IO summary for each.
  • MI609 through MI611: Updated format and added IO summary for each.
  • MI701 through MI703: Updated format and added IO summary for each.
  • MP101: Updated valving to match flow diagram and updated location of unit heaters.
  • MP102: Updated valving to match flow diagram and updated location of unit heaters.

Contractors should review the updated drawings and specifications. Any changes impacting time or contract sum require a formal Change of Work Proposal. Proposal deadlines or evaluation factors are not explicitly mentioned as being modified by this addendum.

Amendment / Modification

This document is Bid Addendum 1, dated September 24, 2025, for the "512-23-154 Boiler Consolidation" project.

• The addendum revises various drawing sheets, including:

  • CU202: UTILITY SERVICE PROFILES
  • MI001: P&ID NOTES, LEGENDS, & SYMBOLS
  • MI111: MECHANICAL INSTRUMENTATION - GAS MONITORING PLAN
  • MI601A: MECHANICAL INSTRUMENTATION - HEATING WATER SYSTEM P&ID
  • MI601B: MECHANICAL INSTRUMENTATION - HEATING HOT WATER SYSTEM CONTROLS
  • MI602: MECHANICAL INSTRUMENTATION - HHW DISTRIBUTION SYSTEM P&ID
  • MI603: MECHANICAL INSTRUMENTATION - FUEL OIL P&ID
  • MI604: MECHANICAL INSTRUMENTATION - NAT. GAS & LIQUID PROPANE P&ID
  • MI605: MECHANICAL INSTRUMENTATION - TREATED WATER SYSTEM P&ID
  • MI606: MECHANICAL INSTRUMENTATION - BOILER TRIM & TRAIN SYSTEM P&ID
  • MI607: MECHANICAL INSTRUMENTATION - HHW DIST. - BUILDING 1 P&ID
  • MI608: MECHANICAL INSTRUMENTATION - HHW DIST. - BUILDING 4 P&ID
  • MI609: MECHANICAL INSTRUMENTATION - HHW DIST. - BUILDING 5 PH 1 P&ID
  • MI610: MECHANICAL INSTRUMENTATION - HHW DIST. - BUILDING 5 PH 2 P&ID
  • MI611: MECHANICAL INSTRUMENTATION - HHW DIST. - BUILDING 6 P&ID
  • MI701: MECHANICAL CONTROLS I
  • MI702: MECHANICAL CONTROLS II
  • MI703: MECHANICAL CONTROLS III
  • MP101: FIRST FLOOR PLAN - MECHANICAL PIPING - NEW WORK
  • MP102: MEZZANINE PLAN - MECHANICAL PIPING - NEW WORK

• No specific impact on proposal deadlines or submission requirements is mentioned in this addendum, but bidders should review the revised drawings for any changes to project scope or technical details.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to assess and manage risks associated with construction, renovation, and maintenance activities. It provides a framework for categorizing activity types and determining necessary safety precautions to minimize impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when applicable.

• Activity Details: Requires information on Location, Activity Name/Number/Brief Description, and the determined Activity Type (Inspection/Upkeep, Small-scale, or Large-scale).
• Control Measures: Outlines specific control measures required for each activity type, including general safety, hazard communication, ILSMs, hot work permits, LOTO, site visits, and daily inspections.
• Activity Hazard Analyses and Control Plans: For Large-scale activities, specific plans such as excavation safety, dust control, pollution prevention, and crane lift plans are required.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to address potential disruptions.
• Permit Information: A fillable permit section summarizes key details like permit number, project manager, dates, activity type, and required control measures. It also includes a section for ICRA determination.

This document outlines the safety and risk management protocols that contractors must adhere to for the specified project. Bidders should review the required control measures, activity hazard analyses, and adjacent area coordination plans to understand the operational constraints, safety requirements, and potential impacts on their work execution. The "Large Scale" activity type and associated requirements are particularly relevant for understanding the scope of safety planning needed. The permit section provides key dates and contact information.

Other / Unclassified

This document is a 100% Final Bid Narrative for the "Construct Consolidated Boiler Spaces" project at the Loch Raven VA Medical Center. It details the project's scope, design approach, and technical specifications across various disciplines including Physical Security, Structural, Architectural, Civil, Fire Suppression, Plumbing, Mechanical, Electrical, Communication, Fire Detection and Alarm, and Environmental/Asbestos Abatement.

This document provides comprehensive technical details for potential bidders to understand the full scope of the construction project. It outlines the design requirements, applicable codes and standards, and specific materials and systems to be used. Key areas include:

• Boiler Plant: Details on the new boiler plant facility, including the number, type, and capacity of boilers, fuel sources (natural gas, #2 fuel oil, propane), and heating hot water distribution systems.
• Infrastructure: Information on structural requirements, architectural design, civil engineering aspects (grading, utilities), fire suppression systems, plumbing, electrical distribution (normal and emergency power), communication systems, and fire detection/alarm systems.
• Environmental: Preliminary assessment of emissions and permitting requirements.
• Project Team: Lists the various engineering and design consultants involved.

This narrative serves as a critical resource for bidders to assess their capability to meet the project's technical demands and prepare accurate proposals.

Solicitation / RFP / RFQ

This is a public synopsis of a forthcoming solicitation for Project 512-23-154, "Construct Consolidated Boiler Spaces" at the Loch Raven VA Healthcare System’s Campus. The Department of Veterans Affairs (VA) is seeking a contractor to perform demolition, removal of existing structures, and construction of new consolidated boiler spaces. The work involves architectural, mechanical (heavy concentration on plumbing), and electrical components, as well as site preparation including landscaping.

• Demolition and removal of existing structures.

• Construction of new consolidated boiler spaces.

• Architectural, mechanical, and electrical work.

• Site preparation.

• Work must be performed in accordance with provided drawings and specifications.

• Estimated duration: 730 calendar days after Notice to Proceed.

• Estimated construction cost range: $20,000,000 to $50,000,000.

• This is NOT a solicitation; solicitation documents are not yet publicly available.

• Anticipated posting date to SAM.gov: Between November 17th to November 28th, 2025.

• A site visit will be held approximately ten (10) days after the solicitation posting.

• The solicitation will be an Open Market RFP with Trade-Off Procedures.

• Evaluation factors other than cost or price will be clearly stated in the solicitation.

• Proposals lacking all stated evaluation factors will be considered non-compliant.

• This procurement is restricted to SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

• The firm must be a General Construction firm approved under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 million.

• Prospective contractors must be registered and certified online with https://veterans.certify.sba.gov/ and registered at http://www.sam.gov.

• Offerors must obtain all necessary licenses or permits for work in Maryland.

• Contracting Officer: Liana J Holland (Liana.Holland@va.gov).

• The contracting office is located in Martinsburg, WV, but the place of performance is Baltimore, MD.