Y1JZ--Roof Repairs At PAD 36C261-26-AP-2499 | 640-26-2-5241-0017 | 640-26-114 | (VA-26-00042084)

Solicitation / RFP / RFQ

This solicitation seeks proposals for a single Firm-Fixed-Price contract to perform roof repairs on nine buildings at the Veterans Affairs Palo Alto Healthcare System (VAPAHCS) in Palo Alto, California. The objective is to correct deficiencies causing active roof leaks and ensure a weather-tight building envelope.

• Provide construction services to repair roof damage caused by water infiltration on nine buildings.

• Ensure a weather-tight building envelope.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 180 calendar days from the issuance of the Notice to Proceed.

• Magnitude of Construction: Estimated between $2,000,000 and $5,000,000.

• The solicitation will be issued as a Request for Proposal (RFP) in accordance with FAR Part 15.

• All questions must be submitted in writing via email to alison.weinstein@va.gov or jose.hernandez1@va.gov. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Only offers from responsible SDVOSB concerns will be considered.

• Offerors must be registered in the System for Award Management (SAM).

• SDVOSB concerns must have their ownership and control verified by the VA and be listed in the SBA Search.

• The solicitation is expected to be issued on or around May 4, 2026.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 million.

• Information regarding definitization of equitable adjustments for change orders is outlined in RFO FAR 52.243-4. Agency data on past performance for definitizing equitable adjustments is not currently available.

Sources Sought

This is a Sources Sought notice for market research to identify vendors capable of performing roof repairs to nine buildings at the Veterans Affairs Palo Alto Healthcare System (VAPAHCS) in Palo Alto, California. The Department of Veterans Affairs (VA) is seeking information on potential contractors for this construction project.

• Project: Roof repairs to nine buildings at VAPAHCS.
• NAICS Code: 236220 (Commercial and Institutional Building Construction).
• Small Business Size Standard: $45 million.
• Magnitude of Construction: Estimated between $2,000,000 and $5,000,000.
• Current Status: This is a Sources Sought notice only; it is NOT a solicitation. No solicitation document is available at this time.

Interested and capable vendors must submit the following information via email to alison.weinstein@va.gov by 8:00 AM Pacific Time, Thursday, April 16, 2026:

• Company Name

• Point of Contact (Name, Phone, Email)

• Unique Entity ID (UEI)

• Applicable Socio-economic Status (e.g., SDVOSB, VOSB, WOSB - will be verified via SBA's Small Business Search)

• Capability Statement

• Completed Sources Sought Response Form (attached)

• DRAFT Statement of Work (attached)

• Sources Sought Response Form (attached)

This notice is for informational and planning purposes only. It does not constitute a solicitation, and the government will not compensate for information provided. The government reserves the right to cancel this potential requirement.

Form / Attachment / Pricing Sheet

This document is a Sources Sought Information Form for the "PAD ROOF REPAIRS" opportunity (36C26126R0039) at the VA Palo Alto Health Care System. It is used to gather information from potential vendors regarding their capabilities and interest in this requirement.

• Firm Name and Address: Basic contact information for the business.
• Point of Contact (POC): Name, phone number, and email of the individual to contact.
• Business Size: Classification of the business (e.g., Small Business, Service Disabled Veteran-Owned Small Business, etc.).
• SBA Certifications: Indication of any relevant SBA certifications (8(a), HUBZone).
• SAM Unique Identity Number: Required for registration.
• List 3 Similar Projects: Vendors are asked to provide details on three past projects of similar scope and size, including the project name/contract number and contract value.

This form is crucial for potential bidders to express their interest and demonstrate their qualifications for the PAD ROOF REPAIRS opportunity. Completing and submitting this form helps the VA assess market capacity and determine the appropriate acquisition strategy (e.g., set-aside). It requires vendors to provide specific details about their business and relevant past performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the completion of roof repairs on nine buildings at the Veterans Affairs Palo Alto Health Care System (VAPAHCS) to correct deficiencies and address active roof leaks, ensuring a weather-tight building envelope.

• Repair roof damage caused by water infiltration on nine identified buildings.

• Work includes, but is not limited to:

  • Removing existing roofing and substrate inspection.
  • Repairing or replacing roof membrane as specified for each building.
  • Inspecting interior areas for water intrusion and taking corrective action.
  • Power washing existing roof membranes.
  • Performing final water tests to verify watertightness.

• Specific repairs are detailed for Buildings 4, 5, 6, 7, 100, 101, 102, and MB3, including patching, membrane installation (TPO, JMC PermaPly, etc.), drain repair/replacement, and flashing.

• Project construction services to be completed within 180 calendar days from the Notice To Proceed (NTP).

• Location: Veterans Affairs Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304.

• All work shall result in a complete and usable system.

• Final acceptance of completed work requires COR approval.

• Contractor shall provide a five (5) year warranty for repairs on most buildings, and a 20-year manufacturer's warranty for certain TPO systems.

• Work hours: Monday-Friday, 8:00 AM - 4:30 PM, with minimal impact on facility operations and patient care. After-hours or weekend work requires VA approval.

• Compliance with VA security measures, safety requirements, and quality control specifications.

• Site preparation includes protecting the site and building premises.

• Bids must be submitted in a format sufficient for VA staff to review costs, listing each task as an individual line item broken down by material & labor.

• Contractor shall coordinate work plans and schedules with the COR/Government.

• Adherence to all applicable codes, local ordinances, NFPA, OSHA, and VA facilities Management Technical Information Library standards.

• Contractor shall provide project management for the duration of the project.

• Removal and disposal of demolition debris in compliance with all applicable laws and regulations.

• Implementation of fall protection protocols.

• Assessment of existing rooftop equipment and electrical safe-off as required.

• Coordination with COR/VA Medical Center for designated staging areas.

• Any proposed utility shutdown requires advance notice to the VA (30 days for major impact, 15 days for minor impact).

• Contractor shall maintain and turn over as-built documents to the COR at completion.

Sources Sought

This notice is for market research purposes only and is not a solicitation. The Department of Veterans Affairs (VA) is seeking information from vendors capable of performing roof repairs to nine buildings at the Veterans Affairs Palo Alto Healthcare System (VAPAHCS) in Palo Alto, California.

• Conduct roof repairs to nine buildings.

• A DRAFT Statement of Work is attached for further details.

• No solicitation document is available at this time.

• Interested and capable firms should submit their information and/or capability statement and any questions via email to alison.weinstein@va.gov.

• Deadline for submission: 8:00 AM Pacific Time, Thursday, April 16, 2026.

• Questions will not be responded to at this time.

• The NAICS code is 236220 with a Small Business size standard of $45 million.

• The VA is looking for vendors regardless of business size.

• If interested, ensure your System for Award Management (SAM) profile indicates this NAICS code.

• Interested firms should provide:

  • Company Name
  • Point of Contact Name, phone number, and email address
  • UEID
  • Applicable Socio-economic status (e.g., SDVOSB, VOSB, WOSB)
  • Capability statements
  • Completed Sources Sought Response Form

• This is solely for information and planning purposes.

• The government will not compensate for information provided.

• The government reserves the right to cancel this potential requirement.