Y1NB--CON-NRM-668-23-101 Construct Chiller Plant & Cooling Towers

Solicitation / RFP / RFQ

This solicitation is for the construction of a Chiller Plant and Cooling Towers at the Mann-Grandstaff VA Medical Center in Spokane, Washington. The project requires the contractor to provide all labor, materials, tools, equipment, transportation, and supervision necessary for completion.

• Construction of Chiller Plant and Cooling Towers.

• Adherence to the Statement of Work (SOW), drawings, and specifications.

• Compliance with various FAR and VAAR clauses, including those related to construction wage rates, Buy American requirements, security, and subcontracting limitations.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $10,000,000 and $20,000,000.

• Period of Performance: To begin within 10 calendar days after notice to proceed and complete within 630 calendar days.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small Business Size Standard: $45 million.

• Proposals are due by May 21, 2026, at 12:00 PM PDT and must be submitted electronically.

• Evaluation will be based on a best value tradeoff source selection procedure, considering Technical Approach, Past Performance, and Price.

• Technical Approach and Past Performance are of approximately equal importance and significantly more important than Price.

• Key deadlines include: Questions due by April 30, 2026; Site Visit on April 27, 2026; Proposals due May 21, 2026.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must acknowledge all amendments.

• A bid guarantee is required (20% of bid price or $2,000,000, whichever is less).

• Proposals must be submitted in two volumes: Volume 1 (Technical and Past Performance) and Volume 2 (Price Proposal).

• Specific formatting and submission requirements are detailed within the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the "Construct Chiller Plant and Cooling Towers" project at the Mann-Grandstaff VA Medical Center in Spokane, Washington.

• Construction of a new 4000 gross square foot chiller plant on the roof adjacent to building 44 boiler plant.

• Site preparation and electrical routing for emergency and normal power.

• Modification of the existing loop to maintain loop architecture.

• Construction of a new building to house 3 new chillers with roof support for cooling towers.

• Installation of all electrical equipment, chillers, and chiller support systems (pumps, towers, water treatment, emergency connections).

• Connection to the existing chilled water loop.

• Integration of BMS and controls for all new systems.

• Provision of a qualified manufacturer's representative for installation verification, system startup, adjustments, demonstrations, and testing.

• Full test and balance (TAB) for the building air system and chillers.

• Operating test in the presence of the Contracting Officer's Representative (COR).

• Provision of all Commissioning documentation.

• Training for VA personnel on chiller settings, pump settings, air conditioning flow settings, and balancing.

• Verification of installation locations for proposed equipment.

• Work and testing will be evaluated by the COR for contract compliance.

• Items must be in a clean state, proper working condition, and new.

• A complete validation of the Controls and Instrumentation System is required prior to final acceptance.

• System operation and calibration must be demonstrated by the installer in the presence of the COR.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 630 calendar days from the start of work, including project close-out documentation.

• Normal working hours: 0630 to 1630, Monday through Friday.

• Deliverables include inspection documents, testing documents, manual and warranty documents, as-built drawings, and owner's manuals.

• The owner's manual must contain detailed step-by-step instructions for system operation, not just manufacturer manuals.

• Contractor is responsible for all equipment and supplies; no Government-Furnished Equipment (GFE) will be provided.

• As-built drawings and owner's manual to be delivered to the COR no later than the time of beneficial occupancy.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Spokane County, Washington. It provides prevailing wage rates and fringe benefits for various labor classifications. Bidders should use this information to understand labor costs associated with the opportunity.

• General Decision Number: WA20260114
• State: Washington
• County: Spokane County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Effective Dates: Primarily June 1, 2025, with some rates effective July 1, 2025, or later.
• Classifications: Includes rates for trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, Operator (Backhoe/Excavator/Trackhoe, Power Equipment), Ironworker, Laborer (various types), Painter, Drywall Finisher/Taper, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sheetmetal Worker, Truck Driver, and Welder.

This wage determination is crucial for bidders to accurately estimate labor costs when preparing their proposals. It outlines the minimum prevailing wage rates and fringe benefits that must be paid to workers employed on the construction project, ensuring compliance with labor standards.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This certification is mandatory for proposal consideration.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Details: The form includes fields for the offeror to acknowledge that the certification is subject to Title 18, United States Code, Section 1001, and that false certification may lead to penalties. It also outlines potential consequences for not acting in good faith, including referral to suspension and debarment committees, fines, and prosecution.
• Compliance Verification: Offerors understand that they may be required to provide documentation (invoices, subcontracts, task lists) to demonstrate compliance during contract performance and upon completion.
• Required Fields: The certification section requires the printed name and title of the signee, signature, date, and company name and address.

This document is critical for bidders to understand the subcontracting limitations specific to the contract type (services, general construction, or special trade construction). Failure to complete, sign, and return this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an appendix to VA Handbook 6500.6, dated March 12, 2010. It outlines the terms and conditions for contractors accessing and using Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a User Agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers expectations regarding privacy, consent to monitoring and reviews by VA personnel (including OI&T and OIG), and prohibitions against unauthorized access or misuse of Federal Government systems.
• Penalties: Details potential criminal, civil, or administrative penalties for violations of Federal laws related to computer misuse.
• General Rules of Behavior: Establishes standards for information security, including procedures for account access, authorized use of systems and software, handling of sensitive information, password protection, and reporting of security incidents.
• Use of Non-VA IT Resources: Specifies conditions for using external IT resources and remote access to VA networks.
• Subcontracting: Clarifies that subcontractors must also adhere to these security requirements.
• Acknowledgement and Acceptance: Requires contractors to sign and return the document, acknowledging their understanding and acceptance of all terms and conditions.

This document is critical for any bidder who will be performing services under a VA contract that involves access to VA information systems or data. It details the mandatory security protocols, user responsibilities, and potential consequences for non-compliance. Bidders must understand these rules to ensure their proposals and subsequent contract performance meet VA security requirements. The document requires a signed acknowledgement, which will likely be a deliverable or a prerequisite for contract award or performance.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 - 668-23-101 Divisional Price Breakout.xlsx", is a pricing schedule breakout intended to provide a detailed breakdown of costs for the "Construct Chiller Plant and Cooling Tower" project (RFQ: 36C26026R0003) at the Mann-Grandstaff VA Medical Center, Spokane, WA.

• Instructions: Provides guidance on calculating subtotals and contract totals, defines "Division" in the context of construction specifications (CSI), clarifies that the breakdown is for informational purposes only and not separate deliverables, states that field office overhead and general conditions are considered the same category, and confirms all pricing is fixed price.
• Proposal Price Schedule: Includes line items for various construction "Divisions" (e.g., General Requirements, Concrete, HVAC, Electrical) for which pricing is to be provided. It also includes sections for Period of Performance, Mobilization/Demobilization, Insurance/Bonds, Taxes/Other Fees, O&M Manuals, Overhead (rate and daily), SubContract Mark-Up, Profit, and Other Items. The base price for all divisions and subtotals is currently listed as 0.0.

Bidders must use this spreadsheet to provide a detailed price breakdown according to the specified divisions and contract line items. Accurate completion of this schedule is crucial for proposal submission and evaluation, as it forms the basis for the contract's total fixed price. Pay close attention to the instructions regarding calculations and the definition of cost categories like overhead and general conditions.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) that potential bidders must have completed by their clients or previous contracting officers. It is used to gather feedback on the Offeror's past performance, which will be considered by the government during the evaluation of proposals for the "668-23-101 Construct Chiller Plant and Cooling Towers, Spokane, WA" opportunity.

Section 1: Contractor Information - To be completed by the Offeror being evaluated, including:

• Name, Address, Point of Contact, Phone, Email
• Work performed as (prime/subcontractor), percentage of work performed
• Prime contractor (if subcontractor)
• Contract Title, Number, Type, Location, Award Date
• Contract Acceptance Dates and explanation of differences
• Original and Final Contract Price and explanation of differences
• Scope included in the project and relevance to the current submission.

Section 2: Evaluator Information - To be completed by the client/evaluator, including:

• Evaluator's Name, Position, Address, Phone, Email
• Role in the project
• Ratings on Quality, Schedule/Timeliness, Communication, Management/Personnel/Labor, Cost/Financial Management, and Subcontract Management.
• Summary question: Would you hire or work with this firm again? Provide an overall rating.
• Adjectival ratings definitions (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) are provided for guidance.

Offerors are responsible for collecting completed PPQs and submitting them as part of their proposal package by the solicitation due date. This form directly impacts the evaluation of past performance, a critical factor in proposal selection. Bidders must ensure they provide this to relevant past clients and allow sufficient time for completion and submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the "Construct Chiller Plant and Cooling Towers" project at the Mann-Grandstaff VA Medical Center in Spokane, Washington.

• Construction of a new 4000 gross square foot chiller plant on the roof adjacent to the building 44 boiler plant.

• Installation of 3 new chillers and associated chiller support systems, including pumps, towers, water treatment, and emergency connections.

• Electrical routing for emergency and normal power, and modification of the existing loop architecture.

• Integration of BMS and controls for all new systems.

• Provision of a qualified manufacturer's representative for system placement into service, adjustments, demonstrations, and testing.

• Full test and balance (TAB) for the building air system and chillers, with documentation.

• Operating tests in the presence of the Contracting Officer's Representative (COR).

• Provision of all commissioning documentation.

• Training for VA personnel on chiller settings, pump settings, air conditioning flow settings, and balancing.

• Verification of installation locations for proposed equipment.

• Period of Performance: 630 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• As-Built Drawings and Owner's Manual (detailed step-by-step instructions for operation, including plant settings and ranges).

• Inspection documents, testing documents, manual, and warranty documents as required by specifications.

• Contractor is responsible for all equipment and supplies; no Government-Furnished Equipment (GFE) will be provided.

• Final system acceptance requires a systems demonstration and validation of the Controls and Instrumentation System.

• Performance monitoring by the COR to ensure contract compliance.

Solicitation / RFP / RFQ

This is a presolicitation notice for Project #668-23-101, "Construct Chiller Plant and Cooling Towers," to be located at the Mann-Grandstaff Veterans Affairs Medical Center in Spokane, WA. The government is procuring construction services for this project.

• Construction of a Chiller Plant and Cooling Towers.

• Detailed specifications are provided in the attached draft Statement of Work (SOW).

• The magnitude of this construction project is estimated to be between $10,000,000 and $20,000,000.

• The solicitation will be issued on or about April 2, 2026.

• The solicitation will be posted via SAM.gov.

• This procurement is a 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The North American Industry Classification Code (NAICS) is 236220 (Commercial and Institutional Building Construction).

• The small business size standard is $45M.

• A draft Statement of Work (SOW) is attached for review.

• The contracting office ZIP code is 98661.

• The Place of Performance is Mann-Grandstaff VA Medical Center, Spokane, WA, 99205.

• The Solicitation Number is 36C26026R0003.