Y1NB--FY26: (PROJ: 546-23-105) Create Redundancy Capacity in Chiller Plant System/ Chilled & Condensed Water System Repair/Replacement

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for use by contractors to solicit feedback from their previous clients regarding their performance on past contracts. This feedback is crucial for the Department of Veterans Affairs (VA) to assess an offeror's technical capability, service delivery quality, timeliness, and cost-effectiveness.

• Contractor Information: To be completed by the contractor, including company name, contact details, and project information (title, period of performance, contract number, description of work, contractor's role).
• Client/Respondent Information: To be completed by the reference contact, including company name, contact details.
• Performance Information: A rating scale (1-5) for various performance areas including Management, Quality Control, Regulations, Problem Resolution, Schedule, and Warranty Response. Narrative explanations are required for ratings of 2 or 3.
• Recommendations: A question asking if the client would award another contract to the contractor, with an option for explanation.
• CPARS Rating: A question to determine if the contractor is rated in CPARS for the contract.
• Remarks: A section for detailed comments on performance traits and other relevant information.

Bidders must provide this questionnaire to their past clients and ensure it is completed and submitted to the VA by the offer due date. The submitted questionnaires will be used by the VA to evaluate the offeror's past performance, a key factor in determining technical capability and likelihood of successful contract execution. Failure to provide adequate past performance information may negatively impact the evaluation.

Solicitation / RFP / RFQ

This document is a Sources Sought Notice for FY26, specifically for Project 546-23-105, which involves creating redundancy capacity in the Chiller Plant System and performing repairs/replacements for the Chilled & Condensed Water System. The purpose is to gauge industry interest and identify potential sources for this requirement.

• The core requirement is to establish redundancy for the Chiller Plant System.

• It also includes repair and replacement of the Chilled & Condensed Water System.

• Solicitation Number: 36C24826R0028

• The contracting office is Network Contracting Office 8 (NCO 8) at the Miami VA Healthcare System.

• Response Date/Time/Zone: October 29, 2025, 10:00 AM Eastern Time, New York, USA.

• The document references an attached "S02 - Sources Sought Notice - 36C24826R0028" and "S02 - Attachment 1 - Past Performance Questionnaire" for further details.

• Set-Aside: N/A

• This is a Sources Sought Notice, indicating the government is seeking information on potential contractors. It is not a solicitation for proposals at this stage.

• The NAICS Code is 236220.

Sources Sought Notice

This notice seeks sources for Bid-Build (BB) services to expand the existing Utility Chiller Plant at Building 44 for the Department of Veterans Affairs, VISN 08, Miami VA Healthcare System. The project aims to correct N+1 redundancy issues in the current Chiller Plant by constructing a new four-story building addition south of Building 44 to house new mechanical and electrical equipment. This expansion will provide redundant capacity to the chilled and condenser water systems.

• Construction of a new four-story utility building addition.

• Installation of a new 1,250-ton water-cooled chiller on the second level.

• Installation of a new two-cell cooling tower on the roof.

• Installation of electrical gear supporting new equipment on the third level.

• Demolition and removal of existing structures as needed.

• Site preparation and completion of all tasks per 100% design, narrative, addendum, and specifications.

• Connection to existing chilled water, condenser water, plumbing, sanitary waste, vent, and domestic water piping.

• Installation of wet-pipe automatic sprinkler systems.

• Testing and commissioning of the new chill water system by a certified third-party.

• Training of VA personnel on new systems.

• Contract Type: Bid-Build (BB).

• Period of Performance: 730 calendar days after Notice to Proceed (NTP).

• Magnitude of Construction: Estimated between $10,000,000.00 and $200,000,000.00.

• This is a Sources Sought Notice, not a solicitation. Responses are for information and planning purposes only.

• Interested contractors should submit a Capability Statement and Past Performance Surveys.

• Capability Statement should address qualifications, ability to perform, and provide specific examples of relevant experience, including being the Prime contractor.

• Past Performance: Provide surveys of three (3) recent (within 5 years) and relevant references as a Prime contractor.

• Deadline for Submission: October 29, 2025, 10:00 AM E.S.T.

• The government is looking for sources from certified Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business, and/or Large business.

• NAICS Code: 236220, Commercial and Institutional Building Construction.

• Business Size Standard: $39.5 million.

• Prospective contractors must be registered in SAM.gov.

• Questions should be submitted via email to Aldwyn Singleton at Aldwyn.Singleton@va.gov with the subject line: "Sources Sought Notice - 36C24826R028 - Create Redundancy Capacity in Chiller Plant System/Chilled and Condensed Water System."

• Responses will not be considered adequate responses to a future solicitation.