Y1PZ--800-NSP26-001 National Shrine Project at Alton National Cemetery

Form / Attachment / Pricing Sheet

This document is an "IFB Cost Estimate Worksheet" intended for bidders to use when preparing their cost proposals for Solicitation Number 36C78626B0014, related to the National Shrine Project at Alton National Cemetery.

• The worksheet requires bidders to provide lump sum cost estimates for each "Division" of the project that will be utilized.
• If a Division is not being used, bidders should enter "N/A".
• Bidders are permitted to add additional items they deem appropriate.
• The worksheet includes sections for various CSI MasterFormat divisions (e.g., Division 01 - General Requirements, Division 03 - Concrete, Division 26 - Electrical, etc.), Bonds, Overhead, and Profit.
• It provides fields for CLIN 001 and a "Total" for each division, culminating in "GRAND TOTALS".

This worksheet is a critical tool for bidders to structure and submit their cost proposals in a format expected by the government. It guides the breakdown of costs across different project components and ensures all necessary cost elements (labor, materials, overhead, profit) are considered.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, as required by VAAR 852.219-75. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs for materials are excluded.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs for materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs for materials are excluded.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documents or records to VA to demonstrate compliance upon request.
• Certification Section: A section for the offeror to complete, sign, and return, certifying compliance with subcontracting limitations.

This form is mandatory for inclusion with the offeror's bid, quotation, or proposal. Failure to provide a completed and signed certification will render the offer ineligible for evaluation and award. Bidders must carefully review and understand the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure they can comply.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the work required for the renovation of sections within Alton National Cemetery, focusing on the precise setting, alignment, and cleaning of headstones and flat markers, as well as turf renovation.

• Cemetery Section Renovation: Includes site surveying, grading plans, headstone realignment, vegetation removal, grading, excavation, backfill, headstone identification and handling, flat marker geogrid support systems, headstone re-installation and cleaning, turf renovation, and site restoration.

• Headstone/Marker Work: Involves raising, realigning, and resetting headstones and flat markers to ensure precise alignment and proper elevation. Headstones will not be physically removed from the gravesite.

• Turf Renovation: Includes killing existing turf and weeds, grading, and resodding.

• Site Preparation: Covers vegetation removal, subgrade preparation, amendment, and fine grading.

• Alignment: Headstones and markers must be precisely aligned vertically, horizontally, laterally, and diagonally within specified tolerances.

• Grading: Finished grades must be within +/- 0.1 foot of indicated grades and provide positive drainage.

• Turf: New sod must be established and maintained to ensure a uniform stand of high-quality turf.

• Headstone Setting: Upright headstones must be set to a height of 25 inches above finished grade, and flat markers 1 inch above the soil, unless otherwise directed.

• Period of Performance: 365 calendar days after Notice of Award.

• Turf Renovation Period: April 15 to June 30 (spring) and August 15 to October 15 (fall).

• Location: Alton National Cemetery, 600 Pearl St, Alton, IL 62002.

• Surveying: A professional land surveyor must be used for layout control and to restore any disturbed grave section corner monuments.

• Submittals: Includes shop drawings, product data, test reports, and a detailed Work Plan.

• Contractor Responsibilities: Includes providing all personnel, equipment, and materials; ensuring safety and environmental compliance; maintaining site cleanliness; and protecting existing cemetery features.

• Coordination: Close coordination with the Contracting Officer's Representative (COR) is required for all aspects of the work, including site access, scheduling, and inspections.

• Materials: Specific requirements for aggregate base, leveling sand, topsoil, compost, and other soil amendments are detailed.

Form / Attachment / Pricing Sheet

This document is a "Contract Performance & Quality Assurance Report" form. It is designed to be used by the COR (Contracting Officer's Representative) and the Contractor to document inspections and the status of contract performance related to specific tasks.

• Location, Project Title, Contract No., Obligation No., COR, Contractor: Fields to identify the specific contract and project.
• Cemetery Section(s) Inspected, Date of Inspection, Inspection Frequency: Details regarding the scope and timing of the inspection.
• Description of Services Provided: Specifies the type of work being inspected (e.g., Testing, Upright Headstone Reset, Realign, Backfill & Clean Headstones, Flat Marker Reset, Realign, Backfill & Clean Headstones, Turf Renovation by Sod).
• REQUIREMENT PER THE STATEMENT OF WORK: Lists specific requirements or tasks from the Statement of Work.
• *STATUS (Met / Did Not Meet): Checkboxes for the inspector to indicate whether each requirement was met or not met.
• *Deficiency(s) / Corrective Action: A section to detail any unmet requirements and the necessary corrective actions.
• Signatures: Fields for COR and Contractor signatures to acknowledge the report.

This form outlines the specific performance standards and quality assurance checks that will be applied to the contract work. Bidders can use this to understand the level of detail and scrutiny expected in contract execution, particularly concerning cemetery maintenance and renovation tasks. It highlights the critical requirements that must be met for successful contract performance.

Solicitation

This solicitation is for the National Shrine Project at Alton National Cemetery, Project Number 800-NSP26-001. The contractor will be responsible for providing all labor, management, materials, tools, equipment, and services necessary to construct the project, which involves section renovation including site surveying, grading plans, headstone realignment, vegetation removal, excavation, headstone identification and handling, installation of flat marker geogrid support systems, headstone re-installation, headstone cleaning, turf renovation, and site restoration. All services must adhere to National Cemetery Administration standards.

• Complete section renovation for specified cemetery sections.

• Adherence to National Cemetery Administration standards.

• Provision of all necessary labor, management, materials, tools, equipment, and services.

• Specific tasks include surveying, grading, headstone work, vegetation removal, excavation, turf renovation, and site restoration.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from the notice-to-proceed.

• Estimated Value: Between $100,000 and $250,000.

• Bids must be submitted electronically via email to Richard.Adu@va.gov by Thursday, May 14, 2026, at 2:00 PM EST.

• The email subject line must be: Solicitation 36C78626B0014 National Shrine Project – COMPANY NAME.

• A public bid opening will occur via Microsoft Teams.

• Pre-bid questions must be submitted in writing to Richard.Adu@va.gov no later than Wednesday, April 29, 2026, at 2:00 PM EST.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Bidders must be CVE verified prior to submitting a bid.

• Prospective bidders must be registered in SAM.gov and have a verified UEI number.

• Bidders must be verified/visible/certified in SBA's certification site and have Vets 4212 compliance at the time of offer submission and before award.

• NAICS Code: 238910 (Site Preparation Contractors) with a size standard of $19.0 Million.

• An organized site visit is scheduled for Wednesday, April 22, 2026, at 10:00 AM CST at the front gate of Alton National Cemetery.

• Bid Bond is required if the bid exceeds $150,000. Performance and Payment Bonds are required upon award.

• Contractors must acknowledge all solicitation amendments.

• The document includes detailed information on wage rates, contract administration, invoicing, and various FAR/VAAR clauses.

Form / Attachment / Pricing Sheet

This document contains "Exhibit E - Example Site Survey, Headstone Realignment and Grading Plans." It provides detailed plans and survey data related to headstone realignment and grading within Section 2D of a national cemetery. This information is crucial for understanding the existing conditions and proposed changes to the cemetery grounds, specifically concerning the placement and elevation of headstones.

• Headstone Realignment Layout: Depicts the proposed positioning of headstones, including dimensions and offsets to avoid obstructions. It also indicates the extent of headstone shifting (e.g., "BACK 2" TO 12"", "RIGHT 6" TO 11"").
• Grading Plans: Shows contour lines and proposed elevations for the site, indicating changes in ground level.
• Section Data: Provides statistics for Section 2D, including the number of upright headstones, flat headstones, and reserved areas.
• General Symbols and Linetypes: A legend explaining various symbols used on the plans, such as existing and proposed headstones, trees, utilities, and survey points.
• Survey Notes: Includes important information regarding the survey's datum and the identification of areas where headstones have shifted significantly.

This exhibit is essential for bidders to understand the physical site conditions, the scope of work related to headstone placement and ground grading, and any potential challenges or requirements associated with these tasks. It informs the planning and execution of any related construction or maintenance activities.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Flat Marker Realignment Diagrams," provides visual guidance and technical diagrams for the realignment of flat markers within a burial section. It serves as an attachment to a larger solicitation or project document, illustrating the methods and layouts for aligning and potentially relocating grave markers.

• Plan View: Depicts the burial section layout, showing the alignment of rows and columns of flat markers using "string lines" to ensure parallelism and proper spacing. It highlights "keystones" which appear to be reference points for alignment.
• Elevation View: Illustrates the typical vertical alignment of flat markers in both flat and sloped sections. It shows the relationship between the original marker location, the realigned marker, and the projected vertical alignment relative to the average topsoil surface.
• Alignment Methods: Details the use of string lines for both transverse (width) and longitudinal (depth) alignment, as well as for vertical positioning relative to the finished grade or average soil level.

This exhibit is crucial for bidders to understand the specific physical requirements and expected outcomes for any work involving the realignment or placement of flat markers. It provides the technical specifications for achieving the desired layout and elevation, which will be a key factor in project execution and quality assessment.

Form / Attachment / Pricing Sheet

This document provides diagrams and illustrations for the realignment of upright headstones within a burial section. It serves as a visual guide for contractors performing this work.

• Figure 2: Plan View of Burial Section Realignment: Illustrates the layout of headstones, keystones, and string lines used for alignment in both transverse and column directions. It shows the placement of initial and subsequent keystones, and notes that intermediate headstones are set after keystones are established.
• Figure 3: Elevation View of Burial Section Realignment: Depicts the vertical alignment of headstones in both flat and sloped sections. It shows the relationship between the original headstone location, the realigned headstone, existing topsoil surfaces (uneven and mean/average), and the use of keystones and string lines for vertical control.
• Notes on Sloping Terrain: Indicates that additional keystones may be required in sloping terrain to ensure a smooth transition.

This attachment is crucial for bidders to understand the physical requirements and methods for headstone realignment. It provides visual specifications that will inform how the work is performed, the materials needed (e.g., keystones), and the precision required for alignment in both horizontal and vertical planes. Bidders should review these diagrams carefully to accurately estimate labor, time, and resources for this task.

Form / Attachment / Pricing Sheet

This document, Exhibit B - Headstone Setting Details, provides technical drawings and specifications for the installation of headstones and flat markers. It is intended to guide contractors on the proper methods and materials for setting these markers.

• Flat Marker Installation: Details two options for flat marker installation, including requirements for amended topsoil, plastic marker support grids, and compacted aggregate base. It specifies that the marker should be set on compacted leveling aggregate or sand, with the finish grade 1" below the marker.
• Upright Headstone Installation: Details the installation of upright headstones, including requirements for amended topsoil over aggregate backfill, compacted crushed aggregate base, and native soil preparation. It also specifies the use of a plastic marker support grid.
• Materials: Specifies the use of amended topsoil (a blend of native and imported topsoil), compacted crushed aggregate base, and compacted leveling aggregate or sand.
• Dimensions: Provides typical dimensions for marker width and depth of installation.

This document is crucial for bidders to understand the specific installation requirements for headstones and flat markers. It outlines the expected quality of materials, sub-base preparation, and final setting procedures, which will directly impact the labor and material costs associated with the opportunity. Bidders must review these details to accurately estimate their proposals and ensure compliance with the government's standards.

Form / Attachment / Pricing Sheet

This document is a map detailing the layout and grave numbering system for Alton National Cemetery as of January 2025. It serves as a reference for identifying specific burial locations within Sections A, B, C, and the Memorial Section.

• Overall Cemetery Layout: Provides a high-level view of the cemetery sections.
• Detailed Section Layouts: Shows the arrangement of graves within Sections C, B, and A, including row and grave numbers.
• Grave Numbering Convention: Explains that numbers inscribed on markers may not align with the historical map (circa 1948) numbering convention, and the parenthetical numbers indicate the current system.
• Section Summary Table: Lists the number of burial sites available in Sections A, B, C, and D (Memorial Section).

This document is crucial for understanding the physical layout and organization of the cemetery. Bidders may need to reference this map to understand the scope of work related to cemetery maintenance, groundskeeping, or any services requiring knowledge of specific grave locations and section layouts.

Form / Attachment / Pricing Sheet

This document is Attachment 9, the Contractor's Daily Log of Construction. It serves as a standardized form for contractors to record daily activities, personnel, weather conditions, and work accomplished on a construction project. This log is crucial for quality assurance, project tracking, and potential dispute resolution.

• Project Information: Project Title, Location, Contract Number, Contracting Officer, COR, and Project Managers.
• Contractor Information: Name, Address, Phone, and Site Manager details.
• Daily Conditions: Temperature, Precipitation, Visibility, Wind Speed, and Weather-Related Delays.
• Workforce: Breakdown of trades and personnel on site, including Project Manager, Site Manager, QC Manager, Field Admin, Laborers, Field Engineer, and Construction Mgr.
• Equipment & Materials: Lists of equipment on site and materials delivered.
• Project Status: Sections for Project Comments, Deficiencies, Potential Causes for Delay, and Tests and Observations.
• Work Accomplished: Detailed breakdown of work completed by division (General Conditions, Existing Conditions, Earthwork, Exterior Improvements), referencing specific specification numbers and titles.
• Meetings & Signatures: Space for recording weekly progress meetings and signatures of the Site Manager and Supervisors.

Bidders should use this form to understand the level of detail required for daily reporting on construction projects. It highlights the importance of tracking personnel, equipment, materials, weather impacts, and specific work activities. This form is likely to be a required submission as part of contract performance, demonstrating compliance and progress.

Form / Attachment / Pricing Sheet

This document is Attachment 8, the Contractor's Employee Statement of Compliance. It requires employees working on the contract to acknowledge and agree to specific guidelines and procedures related to performing work within national cemeteries.

• Employee Name, Position/Title, and Date fields.
• Checkboxes for "New Employee, New Contractor" or "Annual Confirmation."
• A section for employee initials to confirm understanding of guidance.
• Detailed statements regarding respectful handling of gravesites, headstones, markers, remains, and associated grounds.
• Specific instructions on approved methods and tools for removing headstones and markers.
• Procedures for handling incidents, emergencies, or disasters involving remains.
• A signature block for the employee.
• Instructions for returning the statement annually by November 1st or after Notice to Proceed (NTP).

This form is a mandatory compliance document for employees. Bidders should be aware that their employees will be required to sign this statement, indicating their understanding and commitment to adhering to strict protocols for working in national cemeteries. This highlights the sensitive nature of the work and the importance of compliance with performance work statements and guidance specifications.

Form / Attachment / Pricing Sheet

This document is a data sheet for recording details of herbicide applications. It is intended to be completed by the applicator to document the specifics of each herbicide treatment performed.

• Application Site: Details about the location, size, description, and surrounding sensitive areas.
• Target Weed Species: Information on the primary and other weeds present, and the severity of the weed problem.
• Herbicide(s) Used: Formulation, rate, and total amount of herbicides applied.
• Adjuvants and Surfactants: Type and amount used.
• Application Details: Date(s) of application, weather conditions (temperature, cloud cover, wind speed/direction, rain), equipment used, calibration details, travel speed, and total hours for application.
• Notification: Records of persons notified or spoken to regarding the application.
• Follow Up: Assessment of application effectiveness, presence of beneficials, noted pest resurgence, and any injury to non-target plants or surfaces.
• Comments: A section for additional remarks.
• Signature & Date: For official record.

This form will likely be required for contractors to document and report on herbicide application activities as part of their performance under a contract. Bidders should review this form to understand the level of detail required for record-keeping and reporting related to herbicide services.

Form / Attachment / Pricing Sheet

This document is Attachment 6, a form for conducting a Daily Headstone/Marker Raise & Realign Verification Survey. It is used to document the re-verification of completed work on headstones/markers.

• Fields for Station Number, Cemetery, Cemetery Director, and Date.
• Instructions for the Cemetery Director/COR/Foreman/Work Leader/designee to perform a re-verification survey using the original Burial Register Report and Gravesite Layout Map.
• Sections to list Sections and Headstones/Markers R&R, and any discrepancies or issues.
• Checkboxes for whether all discrepancies/issues were resolved and if the District Office Director and Contracting Officer were informed of unresolved issues.
• A certification statement to be signed by the COR/Director/Foreman/Work Leader/designee.
• Fields for the date and time completed for the Daily Headstone Verification.

This form outlines the specific verification process and documentation required for headstone/marker work. Bidders should understand this process as it relates to the quality control and acceptance of their deliverables under the contract.

Form / Attachment / Pricing Sheet

This document is Attachment 5, an "Initial Headstone/Marker Raise & Realign Verification Survey" form. It is designed to be completed by the Contracting Officer's Representative (COR) or designated personnel (Cemetery Director, Foreman, Work Leader) before any work begins on the opportunity.

• Fields for Station Number, Cemetery, Cemetery Director, and Contracting Officers Representative.
• Instructions for conducting an initial survey of all headstones/markers against the scope of work (SOW), utilizing the Burial Register Report and Gravesite Layout Map.
• Checkboxes for identifying discrepancies/issues and confirming resolution, with associated dates.
• A certification statement to be signed by the COR/designee, confirming the survey completion and use of specified documents.
• A requirement for a Daily Headstone/Marker R&R Verification Survey to be completed by the end of each workday.

This form outlines a critical pre-work verification process. Bidders should understand that this survey must be completed before work commences, and that any identified discrepancies must be resolved. The form also mandates daily verification surveys, indicating a focus on meticulous record-keeping and quality control throughout the performance period.

Form / Attachment / Pricing Sheet

This document is Attachment 4, the Contract Discrepancy Report (CDR). It is a form used to formally document and track discrepancies or problems that arise during the performance of a contract. It outlines the process for reporting, responding to, and resolving these issues.

• Contract Information: Contract Number, Report Number, To/From fields.
• Dates: Preparation, Return by Contractor, Action Complete.
• Discrepancy/Problem Description: Detailed explanation, with reference to PWS Directive and option to attach additional sheets.
• Signatures: Contracting Officer or COR, Contractor Representative.
• Contractor Response: Section for detailing cause, corrective action, and prevention of recurrence.
• Government Evaluation: Space for acceptance, partial acceptance, or reflection.
• Government Actions: Options for actions like reduced payment, cure notice, or show cause.
• Close Out: Fields for Contractor, COR, and CO notification, including name, title, signature, and date.

This form is a procedural document. While not directly part of the solicitation's technical requirements, it indicates a mechanism for managing contract performance issues. Bidders should be aware of such reporting and resolution processes as they are integral to contract administration and performance management.

Form / Attachment / Pricing Sheet

This document is a "Work Summary & Progress Report" for "Flat Marker Raise & Realignment" activities, specifically for the "National Shrine Project." It is used by the contractor to report on work completed and submitted for acceptance. It is explicitly stated that this form is not to be used as an invoice.

The form details various "Options" (2 through 8) related to the flat marker raise and realignment work. These include:

• Compaction Testing (1)
• Flat Granite Marker Setting, Alignment & Backfill onto Headstone Support System (2)
• Soil Compaction Testing (3)
• Base Compaction Testing (4)
• R&R (Remove & Replace) Flat Marker Headstones (5)
• Clean Flat Markers (6)
• Agricultural Soil Testing and Recommendations (7)
• Turf Renovation (8)

For each option, the form requires the contractor to report the total number of units completed (e.g., tests, markers, square feet) and the relevant Cemetery Section(s). It also includes fields for the "Period Covered" (From/To) and "Contractor" information.

This form outlines specific tasks and metrics that will likely be part of the contract's performance requirements. Bidders should review these items to understand the detailed scope of work, the types of progress reporting expected, and the specific units of measure that will be tracked for payment and acceptance. The "Inspection / Acceptance" clause also highlights the government's right to inspect and reject nonconforming services, which bidders should consider in their proposal strategy.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a "Work Summary & Progress Report" specifically for "Upright Headstone Raise & Realignment" tasks. It serves as a form for contractors to report on completed work and for government representatives (COR) to inspect and accept the services.

• Contractor Information: Fields for Cemetery Location, Period Covered (From/To), Contractor Information, Project Title, Contract Number.
• Inspection / Acceptance Clause: Outlines the government's right to inspect, test, and require re-performance of services.
• Work Completed & Submitted for Acceptance: Detailed sections for reporting on specific tasks:
  1. Section keystones: Proper selection, COR approval, and setting according to requirements.
  2. Upright headstone sockets: Dug to specified dimensions, clean, and base material compacted.
  3. Upright headstones: Uniform height, plumb, visible inscriptions, proper alignment (transverse, lateral, vertical tolerances specified), and COR sampling.
  4. Headstones: Firmly set with no give or play.
  5. Overall appearance: Neat, linear, and flowing transition.
  6. Cleaning: Headstones cleaned per contract requirements.
• Reporting Section: Space to report circumstances adversely affecting work progress.
• Signatures: Fields for Contractor and Cemetery Director/COR signatures and dates.

This form details the specific acceptance criteria and progress reporting requirements for headstone raise and realignment work. Bidders should review these detailed requirements to understand the quality standards, measurements, and inspection processes that will be used to evaluate completed work under this contract. It clarifies the expected outcomes for each stage of the headstone work.

Solicitation / RFP / RFQ

This is a presolicitation notice for the National Shrine Project at Alton National Cemetery (Project Number: 800-NSP26-001). The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) intends to issue a solicitation for comprehensive section renovation services at Alton National Cemetery, IL.

The contractor will be responsible for all aspects of cemetery section renovation, including but not limited to:

• Site surveying

• Preparing grading and headstone realignment plans

• Vegetation removal, grading, drainage, excavation, and backfill

• Headstone identification/tagging and handling

• Installation of flat marker geogrid support systems

• Headstone re-installation and cleaning

• Turf renovation

• Site restoration All services must adhere to NCA standards.

• Period of Performance: 365 calendar days from the Notice to Proceed.

• Turf Renovation Window: April 15 to June 30 (spring) and August 15 to October 15 (fall).

• Estimated Value: Between $100,000 and $250,000.

• The full solicitation, specifications, drawings, and related documents will be posted on SAM.gov on or about April 30, 2026.

• Response submittal address, date, and time will be included in the solicitation.

• A Bid Bond will be required. Performance and Payment Bonds may be required.

• This procurement is 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be verified SDVOSB concerns, registered in SAM.gov, and meet the small business size standard for NAICS code 238910 ($19.0 Million).

• Verification in the SBA database (https://search.certifications.sba.gov/) is required and will be checked prior to award.

• Offerors must represent eligibility as SDVOSB, small business under the NAICS code, and verified in the SBA database at the time of bid submission and prior to award.

• This notice is for information purposes only and is not a request for bid, proposal, or quote.

• The Contracting Officer is Richard Adu (Richard.Adu@va.gov).

• Telephone requests will not be accepted.