Y1QA--Replace Roof Building 1A 757-21-101 - VAACC COLUMBUS

Solicitation / RFP / RFQ

This Project Manual outlines the "Replace Roof Building 1A" project at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, OH. The primary goal is to provide a cost-effective, durable, and reliable roof system for the facility. The project involves addressing deficiencies identified in a roofing investigation, potentially through replacement, restoration, or a hybrid approach.

• Replacement of approximately 130,000 SF of fully adhered TPO and PVC roof.

• Materials must withstand local high winds and extreme weather.

• All protruding items on the roof require watertight sealing.

• Inspection and potential replacement/waterproofing of curbs.

• Assessment and recommendation for reuse or replacement of the lightning protection system.

• Relocation of non-curbed HVAC units.

• Maintenance of a minimum R-value of R-14 for roof insulation.

• Minimization of odors and noise during construction, especially near patient spaces.

• Filtering of air intakes to minimize odors and VOCs.

• Replacement of existing walkway pads with an FRP walkway system.

• Potential replacement of roof drains.

• The construction budget is $4,137,400. Due to cost escalation, full roof replacement may not fit within the budget, necessitating scope reduction or restoration.

• A 20-year warranty is anticipated for the roof system.

• The document presents four proposed solutions with detailed comparisons regarding durability, installation, maintenance, longevity, material resistance, appearance, flexibility, energy usage, noise, duration/phasing, and cost.

• The VA has selected a base bid involving replacing damaged portions in kind and applying a fluid-applied membrane for restoration. Specific roofs (1(A-D), 3(A&B), 6, 7(A), 12, 13, 14(A&B), and 17(A&B)) will be repaired and restored. Roofs 5, 5A, and 5B will be replaced with a modified bitumen roof system.

• A bid alternate is mentioned that descopes roofs 6, 12, and 13 from the project.

• Not explicitly stated in this document.

• The document includes a Table of Contents detailing sections such as Owner's Project Requirements, Design Narrative, Hazardous Abatement, Civil, Landscape, Structural, Architectural, Fire Protection, Plumbing, Mechanical, Electrical, and Construction Cost Estimate.

• Various codes and standards are referenced, including NFPA, OSHA, International Mechanical/Plumbing Codes, and ASHRAE standards.

• The document includes a comparison matrix of different roofing system options (Single Ply, Modified Bitumen, Built Up, Restoration).

Solicitation / RFP / RFQ

This solicitation is for the replacement of the roof on Building 1A at the VAACC Columbus facility. The project requires the contractor to furnish all labor, tools, materials, equipment, and supervision necessary to complete the work as specified in the provided drawings and specifications.

• Removal of existing roofing.

• Repair or replacement of underlayment.

• Repair or replacement of fascia and gutters.

• Installation of new trusses for a sloped roof at an existing enclosed connector.

• Installation of new roofing and venting.

• Minor interior and exterior construction in affected areas (e.g., brick, drywall, flooring).

• All work must comply with manufacturer recommendations and applicable codes/building standards.

• Work is scheduled for normal daytime business hours, excluding federal holidays.

• Contract Type: Firm Fixed Price.

• Magnitude of Cost: Estimated between $2,000,000.00 and $5,000,000.00.

• Award Timeline: Intended within 120 days from bid opening.

• Response Date/Time/Zone: 05-06-2026 13:00 EASTERN TIME, NEW YORK, USA.

• Solicitation documents (bid documents, specifications, forms, drawings) will be available for download from the Contract Opportunities website on SAM.gov.

• Further details on dates, site visits, and bid due dates will be provided in the solicitation.

• Offerors are responsible for obtaining all bid documents and acknowledging amendments.

• Monitor the Contract Opportunities website for changes.

• This acquisition is a 100% set-aside for qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• NAICS Code: 236220 – General Building Cleaning and Maintenance Services (Note: The text incorrectly states "Electrical Contractors and Other Wiring Installation Contractors" for NAICS 236220. The correct description for 236220 is "Commercial and Institutional Building Construction").

• Small Business Size Standard: $45.0 million.

• Prospective contractors must be registered in SAM.gov and verified in SBA's DSBS.

• This notice is for informational purposes only; it is not a request for offers.

• No other information is available until the solicitation is issued.

• Solicitation dissemination is limited to electronic medium via SAM.gov.

• A bidders list is not maintained.

• Attached documents include specifications, project manual, drawings, limitations on subcontracting clause, wage determination, and facility map.

Form / Attachment / Pricing Sheet

This document provides a map and directions to the VA Main Entrance, Employee Parking / Parking Garage, and Engineering Building at the Chalmers P. Wylie Ambulatory Care Center in Columbus, OH. It is intended to guide visitors to specific parking areas.

• Aerial map illustrating the layout of the VA facility, including the Main Hospital, Parking Garage, and Engineering Building.
• Labeled routes for accessing different areas.
• Step-by-step driving directions from the VA Main Entrance.
• Address of the Chalmers P. Wylie Ambulatory Care Center: 420 N James Rd, Columbus, OH 43219.

This document is relevant for bidders who may need to attend site visits, meetings, or deliver materials to the specified VA facility. It provides essential logistical information for navigating to the correct location and parking areas.

Form / Attachment / Pricing Sheet

This document provides the Davis-Bacon Act Wage Determinations for Franklin County, Ohio, specifically for Building Construction Projects (excluding single-family homes and apartments up to and including 4 stories). It outlines the prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: OH20260078
• Publication Date: January 02, 2026
• Applicable Trades: Includes rates for Asbestos Worker/Heat & Frost Insulator, Bricklayer, Tile Finisher, Tile Setter, Carpenter (various types), Electrician (various types), Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer (various types), Painter, Pipefitter, Sprinkler Fitter, Sheet Metal Worker, Abatement Worker, Cement Mason/Concrete Finisher, Drywall Finisher/Taper, Drywall Hanger and Metal Stud Installer, Glazier, Paver, Roller, Plumber, Roofer, Truck Driver, and Welders.
• Footnotes: Details paid holidays and vacation pay accrual.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage).

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on the construction project. It directly impacts labor costs and proposal pricing. Bidders must ensure their proposed wages meet or exceed these determined rates.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the solicitation.

• Services Contracts: Contractor must not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction Contracts: Contractor must not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Contractor must not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Consequences: Failure to comply or provide false certification can lead to penalties, including fines and prosecution.

This document outlines critical subcontracting limitations that bidders must adhere to if awarded a contract. Bidders must understand these percentages and ensure their proposed subcontracting plan complies. Failure to submit a completed and signed certification will result in the offer being deemed ineligible for award.

Form / Attachment / Pricing Sheet

This document contains the architectural drawings for the "Replace Roof Building 1A" project at the VA Central Ohio Health Care System, Chalmers P. Wylie Veterans Outpatient Clinic. It details the scope of work, existing conditions, and specific requirements for the roof replacement and restoration.

• Project Information: Identifies the project as "Replace Roof Building 1A" with Project Number 757-21-101, located at 420 N. James Rd., Columbus, Ohio.
• Scope of Work: Differentiates between "Replacement Scope," "Restoration Scope," and "Replacement and Restoration Scope" for various roof sections. It specifies which roofs are to be replaced in kind, which will have fluid-applied waterproofing and paver systems, and which are not in scope.
• Roof Area Schedule: Provides approximate areas in square feet for different roof sections, categorized by their scope of work (replacement, restoration, or not in scope).
• General Notes: Includes critical information for bidders, such as requirements for R-value, protection of existing items, flu shot certification for workers, maintaining egress, fire-rated construction, adherence to codes, material quality, coordination with other trades, and protection of existing utilities.
• Legend and Drawing Notes: Explains symbols used on the drawings and provides specific instructions related to existing roof drains, vents, lightning protection, HVAC equipment, and walkway pads.
• Bid Alternates: Lists potential alternate bid items, such as removing specific roofs from the project scope or adding non-slip aggregate to pathways.
• Detailed Roof Plans: Includes numerous enlarged roof plans (AE101-AE113) showing specific roof sections, their conditions, and proposed work.
• Restoration and Replacement Details: Provides detailed drawings (AE141-AE143) illustrating the methods and materials for roof restoration and replacement at various connection points (parapets, drains, curbs, etc.).
• Electrical Plans: Includes electrical roof plans (E100-E102) showing existing and new lightning protection systems, as well as electrical equipment locations.

These drawings are essential for bidders to understand the full scope of the roof replacement and restoration project. They provide the detailed technical specifications, site conditions, and specific requirements necessary for accurate bidding and project execution. Bidders must carefully review these drawings to assess the complexity, materials, and labor involved in each roof section.

Specifications / Bid Documents

This document contains the specifications for Project # 757-21-101, "Replace Roof Building 1A" at the Chalmers P. Wylie Veterans Outpatient Clinic in Columbus, Ohio. The specifications detail the requirements for the project, including:

• Division 00 - Special Sections: Includes a list of drawing sheets.

• Division 01 - General Requirements: Covers general project requirements, safety, site preparation, specifications, drawings, construction security, operations, storage, alterations, disposal, protection of existing vegetation/structures, and restoration.

• Division 02 - Existing Conditions: Details selective demolition.

• Division 07 - Thermal and Moisture Protection: Includes preparation for re-roofing, rehabilitation of existing membrane roofing, fluid-applied waterproofing, roof and deck insulation, flashing, sheet metal, roof specialties, and joint sealants.

• Division 22 - Plumbing: Covers common work results for plumbing and facility storm drainage.

• Division 23 - HVAC: Includes common work results for HVAC, testing, adjusting, and balancing, and HVAC and boiler plant insulation.

• Division 26 - Electrical: Outlines requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, wiring devices, enclosed switches, circuit breakers, and facility lightning protection.

• Bidders are advised that site visits may be made only by appointment with the Medical Center Engineering Officer.

• Drawings and contract documents may be obtained from the website where the solicitation is posted; additional copies will be at the Contractor's expense.

• The Base Bid is to be complete within 365 calendar days of Contractor receipt of the Notice to Proceed.

• Alternate No. 1 is provided, which excludes scope associated with specific roofs (6, 12, and 13) and is also to be completed within 365 calendar days.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Roof Building 1A" project at the Columbus Chalmers Veterans Affairs Ambulatory Care Center (VAACC). The work involves demolition and removal of existing structures, and furnishing labor and materials to replace or restore existing roofs as specified in the drawings and specifications.

• Replacement or restoration of specific roofs: 1(A-D), 3(A & B), 6, 7(A), 12, 13, 14(A & B), and 17 (A & B).

• Roofs 5, 5A, and 5B will be replaced with a modified bitumen roofing system.

• Compliance with construction wage rate requirements, Buy American Act, and other applicable regulations.

• Submission of bid guarantee, performance and payment bonds as required.

• Adherence to security requirements, including background investigations for personnel.

• Compliance with environmental management systems and EPA sponsored training.

• Contract Type: Firm Fixed Price.

• Period of Performance: 365 calendar days from Notice to Proceed.

• Project Magnitude: Estimated between $2,000,000 and $5,000,000.

• Bids are due no later than 1300 EST on May 06, 2026, submitted via email to Terence James at terence.james@va.gov.

• A bid opening will be conducted via MS Teams at 1300 EST on May 06, 2026.

• Offerors must be registered in the System for Award Management (SAM) at the time of bid submission.

• Evaluation criteria will include factors related to the Buy American statute and other requirements.

• This solicitation is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be eligible under VA Acquisition Regulation Subpart 819.7003 and listed as verified in the VIP database.

• A site visit is scheduled for April 15, 2026, at 1000 EST. Interested parties should meet in the Engineering Building.

• Offerors must complete and submit Contractor Certification for VAAR 852.219-75.

• Bid bonds are required, calculated as 20 percent of the bid price or $3,000,000, whichever is less.

• Performance and Payment Bonds are required for awards over $35,000 and $150,000 respectively.

Solicitation / RFP / RFQ

This is a pre-solicitation announcement for Project #757-21-101, "Replace Roof Building 1A" at the Chalmers P. Wylie Veterans Ambulatory Care Center in Columbus, OH. The Department of Veterans Affairs (VA) intends to issue an Invitation for Bids (IFB) around October 30, 2025.

• Replacement of the existing roof on Building 1A.

• Work includes removal of existing roofing, repair/replacement of underlayment, fascia, and gutters.

• Installation of new trusses for a sloped roof at an existing enclosed connector.

• Installation of new roofing and venting.

• Minor interior and exterior construction in areas affected by roofing work (e.g., brick, drywall, flooring).

• All labor, tools, materials, equipment, and supervision must be furnished by the contractor.

• Construction must comply with manufacturer recommendations and applicable codes/standards.

• Work is scheduled during normal daytime business hours, excluding federal holidays.

• Contract Type: Firm Fixed Price.

• Magnitude of Cost: Estimated between $2,000,000.00 and $5,000,000.00.

• Award Timeline: Within 120 days from bid opening.

• This is a pre-solicitation notice; offers are not being accepted at this time.

• The official solicitation, including bid documents, specifications, forms, and drawings, will be available for download on https://sam.gov.

• Further details on dates, site visits, and bid due dates will be provided in the solicitation.

• Monitor the Contract Opportunities website on SAM.gov for updates and amendments.

• This acquisition is a 100% set-aside for qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• NAICS Code: 236220 (Roofing Contractors) with a small business size standard of $45.0 million.

• Prospective contractors must be registered in SAM.gov and verified in SBA's Dynamic Small Business Search (DSBS).

• The awardee must have a current VETS4212 report on file.

• Contact Specialist: Terence James (terence.james@va.gov, (216) 004-9531).

• All questions must be submitted in writing via email to the Contract Specialist.

• No hard copies will be provided; solicitation documents will be electronic only.