Yakima Training Center Grounds Maintenance

Amendment / Modification

This amendment to Solicitation W911S826RA011, dated 24 FEB 2026, provides responses to industry questions. All other terms and conditions of the original solicitation remain unchanged.

• The amendment modifies the "Addendum to FAR Provision 52.212-1, Instructions to Offeror-Commercial Items (NOV 2021)".

• Section 1.2 clarifies that noncompliance with RFP requirements may hinder proposal evaluation and lead to elimination from consideration.

• Section 1.3 states the Government's intent to evaluate offers and award without discussions, but reserves the right to conduct discussions if necessary.

• Section 1.5 provides updated points of contact: Diana Neff (Contract Specialist) and Jason McCormick (Contracting Officer).

• Section 1.6 specifies that all communication, including RSVPs, questions, and proposal submissions, must be emailed to Diana Neff with Jason McCormick in CC, using a specific subject line: "W911S8-26-R-A011, Yakima Training Center Ground Maintenance."

• Section 2.1 announces a site visit and pre-proposal conference on 5 March 2026 at 11:00 AM PST in Yakima, WA. Attendees are limited to three per firm, and questions/names must be submitted in writing by 2 March 2026.

• Section 2.2 emphasizes the importance of site inspection and attending the pre-proposal conference to avoid misunderstandings. Technical questions will not be addressed during these events.

• Section 2.4 provides instructions for obtaining visitor access to the Yakima Training Center (YTC), including requirements for driver's licenses and identification.

• Section 3.2 sets the deadline for submitting questions and comments as 12:00 PM PST on 10 March 2026, using Attachment L1, "Questions Submission Form."

• Section 4.1 details electronic proposal submission requirements via email, including acceptable file formats (PDF, Word, Excel) and the need for searchable PDFs.

• Section 4.3 outlines proposal structure, requiring two volumes: Volume 1 (General and Price) and Volume II (Technical Experience).

• Volume 1 requires a fully completed SF 1449, acknowledgment of amendments, and completion of the CLIN schedule with unit and extended prices (limited to two decimal points).

• Volume II requires submission of no more than three (3) Technical Experience Forms (Attachment #3 or #7) detailing work performed within the last five years, demonstrating understanding and capability in grounds maintenance services.

• Offerors must acknowledge this amendment as part of their proposal submission.

• The deadline for submitting questions is 10 March 2026.

• Proposals must be submitted electronically via email by the closing date and time specified in block 8 of the SF 1449.

Solicitation / RFP / RFQ

This solicitation (W911S826RA0110001) is for grounds maintenance services at the Yakima Training Center (YTC). The services include inspecting, servicing, maintaining, and landscaping the YTC grounds in accordance with the Performance Work Statement (PWS). The contractor will be responsible for all management, labor, equipment, and materials.

The services are divided into two primary classifications: improved and fire break areas. Specific services include:

• Mowing, trimming, and edging of lawns and vegetation.

• Servicing planter beds.

• Irrigation system start-up and winterization.

• Pruning trees and shrubs.

• Collection and diversion of green debris (including tumbleweeds and leaves).

• Season-long weed control.

• Firebreak/bare ground vegetation control.

• Additional services as specified in the PWS. These services are to be performed across improved, semi-improved, un-improved, and fire break grounds.

• The solicitation is for a requirements contract.

• The North American Industry Classification System (NAICS) code is 561730.

• The size standard is USD 9,500,000.00.

• The contract type is indicated as "Request for Proposal (RFP)".

• The solicitation issue date is February 24, 2026.

• The offer due date is March 20, 2026, at 12:00 PM.

• Proposals must be submitted electronically via email to diana.c.neff.civ@army.mil and cc'd to jason.d.mccormick4.civ@army.mil.

• Proposals must be in Adobe Portable Document (PDF) or Microsoft Word format.

• The evaluation criteria will be Lowest Price Technically Acceptable (LPTA).

• Technical experience will be rated as "Acceptable" or "Unacceptable."

• Price will be evaluated based on CLIN prices, options, and a 50% evaluation of the option to extend services.

• This acquisition is set aside for Small Business.

• A site visit and pre-proposal conference will be held on March 5, 2026, at the Department of Public Works, Building 810, Yakima, Washington 98901.

• All questions regarding the solicitation must be submitted by 12:00 PM PST, March 10, 2026, using Attachment L1, "Questions Submission Form."

• The contract will incorporate numerous FAR and DFARS clauses, including those related to cybersecurity, payment instructions (WAWF), and small business subcontracting limitations.

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding the Grounds Maintenance solicitation (W911S826RA011) for Yakima Training Center, Washington.

• Incumbent Contractor: The incumbent contractor is Completion Ground Maintenance & Landscaping LLC, under contract W911S8-21-D-0010, with a total value of $737,970.

• Budget: The government will not share budget information.

• Proposal Submission: Bidders should refer to Addendum to 52.212-1, Instructions to Offerors for submission details.

• Site Visit: The site visit began at 11:10 a.m., with an additional 10 minutes for the briefing and 10 minutes for escorting late arrivals. Three companies that RSVP'ed arrived on time.

• Walk-through Information: No information was shared during the walk-through that was not already in the solicitation documents. All bidders have access to the same information.

• Additional Site Visits: No additional site visits will be accommodated.

• Submission of Questions: Questions can be submitted via email if the L1 Questions Submission Form attachment is unavailable.

• Sign-in Sheet: The sign-in sheet for the site visit conducted on March 5th is available.

• Technical Experience Forms: Bidders must submit the "Technical Experience Proposal Form" (Attachment 7) as part of their proposal. CPARS reports or other government-provided evaluations are not permissible in lieu of this form. The form is to be completed by the offeror and demonstrates their technical experience relevant to the PWS.

• A minor administrative error was noted where Section 4.3.2.1 incorrectly referenced "Attachment #3" instead of "Attachment 7" for the Technical Experience Proposal Form. This has been clarified.

• The document confirms that bidders must submit the specified Technical Experience Proposal Forms and cannot substitute them with other documentation.

Wage Determination

This document is a revision of the Wage Determination No. 2015-5543, Revision No. 26, dated July 8, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Washington County of Yakima, Washington.

• Minimum Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, from Administrative Support to Plant and System Operations. Bidders must ensure their proposed wages meet or exceed these rates.

• Fringe Benefits: In addition to wages, contractors must provide specified fringe benefits. These include Health & Welfare benefits at $5.55 per hour (or $222.00 per week/$962.00 per month), and for contracts covered by Executive Order 13706, a specific Health & Welfare rate of $5.09 per hour ($203.60 per week/$882.27 per month).

• Vacation and Holidays: Contractors must provide paid vacation (2 weeks after 1 year, 3 weeks after 5 years, etc.) and a minimum of eleven paid holidays per year.

• Executive Order Applicability: The document references Executive Order 14026 (effective Jan 30, 2022) and Executive Order 13658 (effective Jan 1, 2015). For contracts entered into or extended on or after Jan 30, 2022, the minimum wage is $17.75 per hour (or the listed wage determination rate, if higher). For contracts awarded between Jan 1, 2015, and Jan 29, 2022, not renewed or extended after Jan 30, 2022, the minimum wage is $13.30 per hour (or the listed rate, if higher).

• Annual Adjustments: The applicable Executive Order minimum wage rate will be adjusted annually.

• Conformance Process: The document outlines the process for requesting authorization of additional classifications and wage rates (Standard Form 1444) if a required occupation is not listed. This process involves contractor proposals, contracting officer review, and final determination by the Wage and Hour Division.

• Not explicitly stated in this document, but the Service Contract Act generally applies to contracts performed by service employees in the U.S.

• Uniform Allowance: If uniforms are required, the contractor must furnish them or reimburse employees for the cost, ensuring the hourly rate is not reduced below the minimum wage. A specific reimbursement rate of $3.35 per week (or $.67 cents per day) is noted for cleaning and maintenance, unless "wash and wear" materials are used.

• Hazardous Pay: Differentials of 8% or 4% may apply for work involving ordnance, explosives, and incendiary materials, as designated by the agency.

• Night/Sunday Pay: Night differential of 10% and Sunday premium of 25% apply under specific conditions for Air Traffic Controllers and Weather Observers.

Form / Attachment / Pricing Sheet

This document is a map illustrating the grounds maintenance areas at the Yakima Training Center for Fiscal Years 21 through 26. It serves as a visual aid to define the scope of services related to grounds maintenance.

• Legend: Details the types of ground cover and their corresponding acreage, including Bareground (192 acres), Broadleaf (79 acres), Turf (36 acres), and Ornamental (0.09 acres).
• Areas Excluded from Contract: Roads, Parking Areas, and Airfields are explicitly noted as not part of the contract.
• Map Areas: The map displays various training and operational areas within the Yakima Training Center, with specific numbered locations indicating different zones or facilities.

This map is crucial for potential bidders to understand the physical layout and the specific areas requiring grounds maintenance. It helps in visualizing the scope of work, estimating resource needs, and preparing a more accurate proposal by identifying the types and extent of grounds maintenance required across the facility.

Amendment / Modification

This document is Revision No. 26 of Wage Determination No. 2015-5543, dated July 8, 2025. It updates the minimum wage rates and fringe benefits for various occupations applicable to Service Contract Act (SCA) covered contracts in Washington County, Washington.

• Minimum Wage Rates: The document lists updated hourly wage rates for numerous occupations, including Administrative Support, Automotive Service, Health Occupations, Information Technology, and many others. It also notes that some rates marked with '***' may be entitled to a higher minimum wage under Executive Order 14026 ($17.75 per hour) or Executive Order 13658 ($13.30 per hour).
• Executive Order Applicability: Clarifies the applicability of Executive Order 14026 (for contracts entered into or renewed on or after January 30, 2022) and Executive Order 13658 (for contracts awarded between January 1, 2015, and January 29, 2022, not renewed or extended after January 30, 2022).
• Health & Welfare Benefits: Specifies the Health & Welfare benefit rate ($5.55 per hour, or $222.00 per week/$962.00 per month) and a separate rate for contracts covered by EO 13706 ($5.09 per hour, or $203.60 per week/$882.27 per month).
• Vacation and Holidays: Reaffirms existing provisions for paid vacation (2 weeks after 1 year, up to 5 weeks after 20 years) and a minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Details an 8 percent differential for positions with high hazard exposure to ordnance/explosives and a 4 percent differential for positions with lower hazard exposure.
• Uniform Allowance: Outlines requirements for contractors to furnish uniforms or reimburse employees for their cost, including maintenance, with specific standards for "wash and wear" materials.
• Conformance Process: Provides detailed steps for contractors to request authorization for additional classifications and wage rates not listed in the determination, including the process for submitting SF-1444 forms.

This revision updates the minimum wage and benefit requirements for contractors. Bidders must ensure their proposals reflect these updated rates for all applicable labor categories. The document also clarifies the process for conforming unlisted job classifications to the wage determination.

Form / Attachment / Pricing Sheet

This document, titled "Attch 5 - Runway Weeds.pdf", appears to be an attachment related to an opportunity that involves vegetation management, specifically weed control, on or near a runway. It likely serves as visual documentation or a specific requirement related to the scope of work for such services.

• The attachment is a PDF file.
• The filename suggests it pertains to "Runway Weeds".

Bidders interested in opportunities involving airfield maintenance, groundskeeping, or vegetation control should review this attachment to understand the specific conditions, areas, or types of vegetation (weeds) that are relevant to the contract requirements. It may provide context for the scope of work, inspection criteria, or desired outcomes for weed management services.

Solicitation / RFP / RFQ

This solicitation is for grounds maintenance services at the Yakima Training Center (YTC). The contractor will be responsible for inspecting, servicing, maintaining, and landscaping the YTC grounds in accordance with the Performance Work Statement (PWS). Services include mowing, trimming, edging, servicing planter beds, irrigation system maintenance, pruning trees and shrubs, debris collection, weed control, and firebreak maintenance across improved, semi-improved, and fire break areas.

• Comprehensive grounds maintenance services as detailed in the PWS.

• Services are divided into improved and fire break areas.

• Specific tasks include mowing, trimming, edging, planter bed servicing, irrigation start-up/winterization, tree/shrub pruning, debris collection, weed control, and firebreak maintenance.

• Solicitation Issue Date: 24 FEB 2026

• Offer Due Date/Local Time: 20 MAR 2026, 12:00 PM

• NAICS Code: 561730

• Size Standard: USD 9,500,000.00

• Contract type is not explicitly stated but implied to be a requirements contract with potential for multiple option periods.

• Proposals must be submitted electronically via email to diana.c.neff.civ@army.mil and cc'd jason.d.mccormick4.civ@army.mil.

• Proposals must be in Adobe Portable Document (PDF) or Microsoft Word/Excel format, searchable, and allow copy/paste.

• The evaluation will be based on a Lowest Price Technically Acceptable (LPTA) basis.

• Technical Experience will be rated "Acceptable" or "Unacceptable."

• Price will be evaluated for reasonableness.

• Offerors are cautioned against submitting offers with unbalanced pricing.

• This acquisition is set aside for Small Business.

• A pre-proposal conference and site visit will be held on 5 March 2026. Attendance is at the Offeror's expense.

• All questions must be submitted in writing by 12:00 PM PST, 10 March 2026, using Attachment L1, "Questions Submission Form."

• The Performance Work Statement (PWS) is a key document referenced throughout the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for grounds maintenance services at Joint Base Lewis-McChord-Yakima Training Center (JBLM-YTC).

• Improved Areas: Includes mowing (to 2 inches height), trimming, edging, debris removal (twigs, tumbleweeds, leaves, branches), weed and fertilization of high-visibility grounds, planter bed maintenance, and removal of leaves and storm debris.

• Fire Break Areas: Maintaining bare grounds and a 50-foot fire break around magazines, bunkers, operating buildings, and outdoor storage sites, as well as a 10-foot fire break along interior perimeter fences/roads.

• Irrigation: Program and operate irrigation systems from April through October, ensuring no ponding or excessive runoff. Includes start-up in April and winterization in October.

• Tree Maintenance: Service and maintain trees, including pruning (dead branches, thinning, raising canopy) and removal of trees and stumps. Specific standards for pruning and stump removal are provided.

• Hedge and Shrub Maintenance: Pruning of shrubs and hedges, removal of dead branches, thinning, and maintaining clearance from structures.

• Broad Leaf Weed Control: Season-long control of specific broadleaf species in designated turf areas, adhering to WSDA Pesticide licensing requirements.

• Additional Services: May be required for pre-identified locations within improved and firebreak areas.

• Mowing to a height of 2 inches.

• Maintaining a neat and professional appearance.

• Weed infestation in lawns not to exceed 5%.

• Removal of debris from paved areas and walkways the same day service is performed.

• Repair of any damages to trees and shrubs caused by trimming.

• Compliance with ANSI and ISO 14001 Environmental Management System standards.

• Adherence to federal sustainable acquisition laws and Executive Order requirements.

• Services are for Joint Base Lewis-McChord-Yakima Training Center (JBLM-YTC).

• Irrigation systems to be programmed and operating by April 30th and winterized by October 31st.

• Contractor must comply with JBLM-YTC Environmental Policy, environmental laws, and regulations.

• Use of herbicides is limited and requires COR/ACOR approval.

• Waste diversion and recycling are required.

• Environmental awareness training resources are available.

• Reporting: Monthly reports of work performed are required.

Form / Attachment / Pricing Sheet

This document provides a map illustrating the "Juvenile Fishing Pond" area at the Yakima Training Center, specifically detailing the "Serviced Areas" for grounds maintenance. It outlines the locations of turf, road, and parking areas relevant to the grounds maintenance contract.

• Map: Aerial view of the Juvenile Fishing Pond area.
• Legend: Identifies "Turf" as a serviced area. "Road" and "Parking Area" are explicitly marked as "(Not Part of Contract)".
• Date: July 2021.

This attachment clarifies the specific geographical boundaries and types of grounds maintenance services required for the Juvenile Fishing Pond area. Bidders can use this map to understand the scope of work related to turf maintenance and to identify areas excluded from the contract (roads and parking areas).

Form / Attachment / Pricing Sheet

This document is a "Yakima Training Center Grounds Maintenance Tree Map" dated June 2020. It serves as a visual inventory and map of trees on the grounds.

• Legend: Identifies two categories of trees: Deciduous Trees (135) and Conifer Trees (54).
• Map: An aerial view of the Yakima Training Center, with orange markers indicating deciduous trees and green markers indicating conifer trees.
• Location: The map displays various buildings, roads (including Firing Center Road and ASP Road), and other infrastructure within the training center.

This map is relevant for any potential bidders involved in grounds maintenance, landscaping, or environmental services at the Yakima Training Center. It provides a specific inventory of tree types and their locations, which may be crucial for understanding the scope of work, planning maintenance activities, or estimating resources required for related contracts.

Form / Attachment / Pricing Sheet

This document provides a list of ornamental planter boxes, detailing their location by building number and their corresponding square footage. It appears to be an informational attachment to a larger solicitation or contract, likely for landscaping, maintenance, or construction services.

• The table lists various building numbers (e.g., 810, 830, 302, 502) and associated square footage for planter boxes.
• It includes a total square footage of 14,258 sq ft and a total acreage of 0.33.
• Some entries include specific building designations like '272B' and '222B'.

This information is crucial for bidders to understand the scope of work related to ornamental planter boxes. It can inform estimates for materials, labor, and project planning if the opportunity involves the installation, maintenance, or removal of these planters.

Form / Attachment / Pricing Sheet

This document, titled "WSSA Chemical Groups," appears to be a reference sheet detailing various chemical groups, their active ingredients, sample products, and historical usage data (from 2008 to 2025) at a specific location (likely YTC, based on the legend).

• WSSA Group: Categorization of chemicals.
• Chemical Family (sub-group): Further classification within WSSA groups.
• Active Ingredients: The specific chemical compounds.
• Sample Products: Examples of commercial products containing the active ingredients.
• Yearly Usage Data (2008-2025): A visual representation (using blue bars) indicating when specific products or chemical groups have been used or are projected to be used.
• Legend: Explains the meaning of the blue bars, indicating usage since 2008 and projected use.

This document is likely an attachment or supporting information for a larger solicitation or contract. Bidders may need to consult this document to understand:

• The types of chemicals relevant to the opportunity.
• Historical or projected usage patterns of these chemicals.
• Potential requirements related to chemical management, application, or environmental impact, especially if the opportunity involves land management, pest control, or environmental services.

Form / Attachment / Pricing Sheet

This document is a form designed to collect information from potential bidders regarding their technical experience on past projects. It serves as an attachment to a solicitation, requiring bidders to detail specific projects they have completed.

• Name of Firm: The name of the bidding company.
• Project Title: The title of the project completed.
• Contract/Project Number: The official identifier for the project.
• Project Location: Where the project was performed.
• Prime or Subcontractor: Whether the firm acted as the prime contractor or a subcontractor.
• Total Contract Value: The total value of the contract (award and final/current value).
• Value of Subcontract: If a subcontractor, the value of that specific subcontract.
• Contract Start Date: The commencement date of the project.
• Contract End Date: The completion date of the project.
• Customer/Client: Information about the client, including point of contact, phone, and email.
• Description of Project Scope: A detailed explanation of the work performed.
• Relevancy to Solicitation: An explanation of how the completed project relates to the requirements of the current solicitation.

Bidders must complete this form to demonstrate their relevant experience. The information provided will likely be a key factor in the evaluation of proposals, helping the government assess a bidder's capability to successfully perform the work outlined in the solicitation.

Form / Attachment / Pricing Sheet

This document provides an aerial overview and acreage breakdown for grounds maintenance services at the Yakima Training Center for Fiscal Years 2021 through 2026, identified as TE A. It serves as a visual aid and data reference for potential bidders regarding the scope of work.

• Legend: Details the types of service locations and their corresponding acreage:
  • Bareground: 192 acres
  • Broadleaf: 79 acres
  • Turf: 36 acres
  • Ornamental: 0.09 acres
• Exclusions: Clearly marks 'Road' and 'Parking Area' as not part of the contract.
• Visual Representation: An aerial map of the Yakima Training Center, color-coded to indicate different service areas.
• Inset Maps: Detailed views of specific areas including 'Range Operations,' 'Waste Water Treatment Plant,' and 'Rail Head.'
• Date: The map was created in June 2020.

This document is crucial for bidders to understand the physical scope and scale of the grounds maintenance requirements. The acreage breakdown for different vegetation types (bareground, broadleaf, turf, ornamental) directly informs resource allocation, equipment needs, and pricing strategies for proposals. The visual map helps in understanding the layout and specific locations of work areas within the training center.

Form / Attachment / Pricing Sheet

This document provides maps detailing the "Serviced Areas" for Grounds Maintenance at the Yakima Training Center, specifically for various "TE C" and "TE 3" locations. It outlines different types of ground cover and specific numbered areas within these locations.

• Locations Mapped: 800 Block TE C, Ammo Supply Point TE 3, Cantonment TE 3, Juvenile Fishing Pond TE 3, AFRC MCRC TE 3, Rail Head Siding TE 3, Range Operations TE 3, Wash Rack TE 3, Waste Water Treatment Plant TE 3.
• Legend: Identifies different types of service locations including Bareground, Broadleaf, Turf, and Ornamental. It also distinguishes between roads and parking areas that are not part of the contract, and in some cases, airfields.
• Numbered Areas: Specific buildings or zones within each location are marked with numbers (e.g., 809, 810, 1050, 201, 605, 1805, 856, 650).
• Date: June 2020.

This document is crucial for bidders to understand the geographical scope and specific areas requiring grounds maintenance services. It visually defines the types of terrain and specific zones that fall under the contract, aiding in the assessment of labor, equipment, and logistical requirements for bidding on grounds maintenance opportunities at the Yakima Training Center.

Form / Attachment / Pricing Sheet

This document, "YTC Areas of In-Ground Irrigation TE D," appears to be a technical exhibit providing visual and tabular data related to an in-ground irrigation system. It includes a map highlighting areas of in-ground irrigation and lists specific equipment and controller locations.

• Map: Visually depicts "YTC Areas of In-Ground Irrigation TE D," with specific areas marked in red, totaling 11.2 acres.
• Above-Ground Irrigation Equipment List (Technical Exhibit 4): Details quantities of various pipes (30' x 2" and 20" x 2"), risers, tees, elbows, and end plugs. It also lists a 300 sq. ft. building (T-153) for storage of non-hazardous materials and equipment, which is to be returned to the Government in its issued condition.
• In-Ground Irrigation Controller Locations & Type (Technical Exhibit 4): Provides a table listing building/site numbers and indicating the presence of electric timers and manual operation capabilities for irrigation controllers at these locations.

This exhibit is crucial for bidders to understand the physical scope and existing infrastructure related to the irrigation system. It helps in assessing the quantity and type of materials required, the locations of control systems, and the overall area to be covered by the irrigation system. The information is essential for developing accurate proposals and understanding the project's physical requirements.