Yellow Ribbon Event (Conference Space & Meals) Reno, NV March 8, 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Nevada Army National Guard, under the DEPT OF THE ARMY, anticipates a solicitation for conference space and meals to support a Yellow Ribbon Event in the greater Reno, Nevada area on Sunday, March 8, 2026. This pre-solicitation notice indicates the opportunity will be a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
Scope of Work
The contractor will provide conference room meeting space and banquet meals for approximately 280 Nevada National Guard Service Members and their Families. Key requirements include:
- Conference Space: A main space for 280 guests (training/meals) and a break-out room for 280 guests (support staff/resource convention).
- Meals: Plated or buffet-style lunch with at least three entrée selections, two side dishes, salads, bread, and beverages. Must accommodate vegan, gluten-free, and dairy-free diets.
- Beverage Service: Ice water and coffee throughout the event.
- Support: Tables, chairs, A/V support equipment, restrooms, team building exercise or pool access, and parking.
Contract & Timeline
- Contract Type: Pre-solicitation (anticipated solicitation)
- Product/Service Code: X1AB - Lease/Rental Of Conference Space And Facilities
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Anticipated Solicitation Release: On or around February 3, 2026
- Period of Performance: March 8, 2026, from approximately 7:00 am to 5:00 pm Pacific Time.
- Place of Performance: Within a 20-mile radius of Reno, NV.
Performance Standards
- Venue Requirements: Must be within a 20-mile radius of Reno, have a minimum Three-Star rating, and be approximately 10 miles from a hospital or emergency room.
- Logistics: On-site parking for all attendees and staff, A/V equipment (podium, microphones, speakers, projector, screen, elevated stage in main room, Wi-Fi, HDMI, power strips).
- Staffing: Contractor must provide an on-site event coordinator; all food service employees must have required food handler's permits.
- Financial: No deposit or tax required for conference rooms or meals; tax-exempt meal rates.
Additional Notes
This is a pre-solicitation notice only and not a request for quotations or proposals. Interested SBA certified SDVO small business concerns are encouraged to email a capability statement to Gregory P. Kothman at gregory.p.kothman.civ@army.mil.