Yellow Ribbon Event (Conference Space & Meals) Reno, NV March 8, 2026

Quick Summary

The Department of the Army, W7NM USPFO ACTIVITY NV ARNG, is seeking quotations for a Yellow Ribbon Event in Reno, NV, on March 8, 2026. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity requires the provision of conference space, audio-visual services, and banquet meals for approximately 280 Nevada National Guard Service Members and their guests. Quotes are due by February 11, 2026, at 11:30 PM PST.

Scope of Work

The contractor will provide a venue within a 20-mile radius of Reno, NV, with a minimum Three-Star rating, located approximately 10 miles from a hospital or emergency room. Key requirements include:

• Conference Space: A main room accommodating up to 280 guests and a break-out room.
• Food & Beverage: Plated lunch, refreshments, snack bar during breaks, and continuous beverage services (ice water, coffee). Accommodations for vegan, gluten, and dairy-free meal options are required.
• Audio-Visual Support: Podium, microphones, speakers, projector, screen, stage, extension cords, power strips, Wi-Fi, and HDMI cables.
• Facilities: Restrooms and parking for all attendees and support staff.
• Operational Standards: Contractor must provide an on-site event coordinator, hold valid food service and business licenses, ensure food service employees have current handler's permits, and comply with OSHA and all applicable laws. No deposit or explicit Food and Beverage Minimum is allowed.

Contract & Timeline

• Opportunity Type: Request for Quotation (RFQ)
• Contract Type: Firm Fixed Price
• Period of Performance: March 8, 2026, from approximately 7:00 am to 5:00 pm Pacific Time.
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
• NAICS Codes: 721120 (Casino Hotels) or 721110 (Hotels), with a $40M size standard.
• Product Service Code (PSC): X1AB – Lease/Rental Of Conference Space And Facilities.
• RFQ Close Date: Wednesday, February 11, 2026, 11:30 PM PST.
• Published Date: February 3, 2026.

Submission & Evaluation

• Submission Method: Quotes must be submitted via email to Gregory P. Kothman at gregory.p.kothman.civ@army.mil.
• Required Documents: Completed SF1449, venue information, and detailed banquet meal menu/option details.
• Eligibility: Offerors must have an active registration in the System for Award Management (SAM.gov) at the time of submission and award.
• Evaluation Factors: Award will be made using a Best Value trade-off method, considering Price and Technical capability (ensuring the proposed facility fully meets PWS requirements). While past performance is not required, the government reserves the right to check records.
• Discussions: The government intends to make an award without discussions but reserves the right to hold them if necessary. Quotes must be valid for at least 15 days after the closing date.