Z--GAOA - Monte Vista NWR Well Repair Phase 2

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding Solicitation # 140FGA26R0007, Monte Vista NWR Well Repair Phase 2, as part of Amendment 1.

• Pipeline Location (Well 7): The pipeline will be located south of the immediate ditch, following a road to the dump area. Routing east of the ditch is not permitted; it must be to the west.
• Pump Design: Pumps should be designed for desired flow rates based on pump tests and permits, not necessarily the maximum flow rate identified during testing.
• Well #10 Elastomer Compensator: Required to reduce damage from startups and shutdowns, especially without VFDs.
• Well #10 Impeller Design: An open impeller is preferred over a valve to accommodate static water level drops and maintain desired GPM.
• Submersible Pumps: Not recommended due to potential issues with sand particles from the aquifer.
• Completion Date: The previously stated completion date of 3-15-2026 for Well #9 was an error and is a remnant from an earlier SOW; the remittance date is 4-27-2026.
• Pipeline Material (Well #7): HDPE DR21 pipe is acceptable for the pipeline, offering a suitable pressure rating and cost-effectiveness.
• Pump Supply: Ecodynamics Inc. is not supplying pumps; contractors must purchase replacement parts.
• Well #9 Valve: The rusted valve to be removed is located below ground, with the 15-foot mark indicating the bottom of the valve.
• Well #10 Pump Panel: A start panel is requested, not a VFD, as the pump operates mostly on/off.
• Power: All power at the sites is active, and the voltage is 480 V.

This document clarifies specific technical requirements, material selections, and logistical details, which may influence bidder proposals and understanding of the scope of work. It also corrects a discrepancy in a completion date.

Amendment / Modification

This amendment (0001) to solicitation 140FGA26R0007 incorporates the following:

• Provides the Pre-Bid Site Visit Attendance sheet.

• Provides answers to contractor questions received.

• Provides additional files requested by contractors, accessible via a downloadable link within the Questions and Answers document. These files include:

  • Pump Design and Test Sheet Well # 3776-F (PDF)
  • Pump Test compiled Data (Excel)
  • Pump Test Sheet #3633 Permit #2379-F (PDF)
  • Video 1 (MPEG)
  • Video 2 (MPEG)

• A direct link to these additional files is also provided: https://fws-fileshare.box.com/s/15jp1x63f3bdqdje9zs9gh7pdvck1hm4

• The "Questions and Answers Amendment 1" document is attached, containing 3 pages.

• The "Pre-Bid Site Visit Attendance" sheet is attached, containing 1 page.

• All other terms and conditions of the original solicitation remain unchanged.

• The Period of Performance is noted as 04/30/2026 to 07/29/2026.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit for the Monte Vista NWR Well Repair Phase 2, Solicitation # 140FGA26R0007. The site visit was scheduled for Monday, March 9, 2026, at 11:00 AM Local Time.

This document lists attendees from various organizations, including "Eleven Bravo Group" and "Fedcology." It provides contact information (email and phone) for some attendees. Notably, it states that no questions will be answered during the site visit and directs all questions to the Contracting Officer, Samantha LaGue, via email by 1:00 PM EST on Wednesday, March 11, 2026.

This information is relevant to bidders as it indicates the date and time of the site visit, lists potential participants, and clarifies the process for submitting questions.

Solicitation / RFP / RFQ

This solicitation is for the Monte Vista NWR Well Repair Phase 2 project, located at the Monte Vista National Wildlife Refuge in Monte Vista, Colorado. The U.S. Fish and Wildlife Service is procuring these services.

• The specific deliverables are not detailed in this notice but will be part of the full solicitation package.

• Contractors must submit an Official Proposal including a Price Schedule and Technical Response.

• Required forms include a signed SF 1442, signed SF30s or acknowledgment of amendments, and Representation and Certifications per FAR Provision 52.204-8 AND 52.219-1.

• Contract Type: Firm-Fixed Price

• Project Magnitude: Estimated between $250,000 and $500,000.

• Period of Performance: April 30, 2026, to July 29, 2026.

• Wage Rates: General Wage Rate Decision Number CO20260003 applies for Rio Grande County, CO. Construction Type is Heavy.

• Proposal Submission Due Date: By 1:00 PM EST on Friday, March 27, 2026.

• Proposal Acceptance Period: Must be valid for 60 days.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).

• Site Visit: Mandatory for interested contractors on Monday, March 9, 2026, at 11:00 AM Local Time at the project location. RSVP required by EOD Thursday, March 5, 2026, to Samantha LaGue (Samantha_LaGue@fws.gov).

• Questions Due Date: By 1:00 PM EST on Wednesday, March 11, 2026. Submit questions via email only to Samantha LaGue (Samantha_LaGue@fws.gov), including the solicitation number in the subject line.

• Contractors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Bonds: A bid bond is required. A Payment Bond is required for awards over $35,000. Both Payment and Performance Bonds are required for awards over $150,000. Bonds are due no later than 10 calendar days after award.

• This document is a "Notice to Offerors" and instructs offerors to read the entire solicitation package carefully.

Solicitation / RFP / RFQ

This solicitation is for the repair of four (4) wells located at Monte Vista NWR in Monte Vista, CO. The work includes furnishing all labor, materials, equipment, and supervision required for the repair.

• Repair of four (4) wells: Well #9, Well #10, Well #60, and Well #7 Pipeline (replace ditch).

• The contractor shall furnish all labor, materials, equipment, and supervision.

• Work is described in the statement of work and contract drawings/specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: To be determined, but commencement is within 10 calendar days of notice to proceed, and completion is within 90 days of notice to proceed.

• Estimated Value: Not explicitly stated, but the bid guarantee is 20% of the bid price or $1,000,000.00, whichever is less.

• Proposal Submission Deadline: March 27, 2026, at 1:00 PM EST.

• Submission Method: Electronically via e-mail to Samantha_LaGue@fws.gov.

• Questions Deadline: March 11, 2026, at 1:00 PM EST, via e-mail to Samantha_LaGue@fws.gov.

• Evaluation Approach: Lowest-Price Technically Acceptable (LPTA).

• Evaluation Factors: Price, Past Performance, and Vendor Responsibility.

• Site Visit: Scheduled for Monday, March 9, 2026, at 11:00 AM Local Time at Monte Vista National Wildlife Refuge. RSVP required by March 5, 2026.

• This solicitation is set aside for small business concerns.

• The solicitation includes numerous FAR clauses incorporated by reference and in full text, covering various aspects such as contract administration, special requirements, clauses, representations, instructions, and evaluation factors.

• Key attachments include: Notice to Offerors, SOW Monte Vista Well Phase 2, Drawings Monte Vista Well Repair 2, DOL Wage Determination, and Price Schedule.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for "24-001T Well Repairs Phase 2" at the Monte Vista National Wildlife Refuge.

• The Contractor shall provide all material, equipment, and labor to install and/or repair water wells and appurtenances as detailed in Section VIII.

• This includes general conditions, work site conditions, temporary facilities, means and methods, contractor qualifications, submittals, performance, and project requirements.

• Specific tasks include:

  • Repairing Well #9, including replacing pump panel, discharge head, installing a new bowl assembly, and motor/pump to meet flow requirements.
  • Repairing Well #10, including replacing pump panel, discharge head, drive shaft, and bowl assembly.
  • Repairing Well #63, including replacing motor heater, bowl assembly, motor, discharge head, and column pipe.
  • Installing a pipeline for Well #7 from the well to the can pump.

• All materials and workmanship shall have a one-year warranty.

• Wells should be designed for the Monte Vista, CO area (approx. 7,664 feet above sea level).

• Specific flow rates are required for each well (e.g., 2000 gpm for Well #9, 1800 gpm for Well #10, 1600 gpm for Well #63).

• Pipeline leak tests are required for a minimum of 2 hours at 100 psi.

• The site of the work is at Monte Vista National Wildlife Refuge.

• The project shall be completed and available for use within 90 calendar days from the date the Notice to Proceed (NTP) is issued.

• Contractor must possess all required Federal, State, and local licenses and certifications.

• Contractor must provide their well certification for wells of this size and examples of past work with 20 HP motors.

• Safety regulations, including OSHA and other applicable standards, must be followed.

• Environmental regulations, including those related to fossils and cultural materials, must be adhered to.

• The site has no access to electricity, sanitary sewer, or drinking water; the Contractor must supply a porta-john.

• Contractor is responsible for daily removal and disposal of debris.

• All work and storage areas must be restored to their original condition upon completion.

• Traffic regulation and protection measures are required if necessary.

• Materials must be delivered and stored in a dry, undamaged condition.

• Submittals (permits, licenses, product data sheets, warranties) must be approved PRIOR to installation of components.

Form / Attachment / Pricing Sheet

This document is a site map for the Monte Vista NWR Well Repairs Phase 2 project. It provides an overview of the project area, indicating the locations of existing and proposed wells, pipelines, and related infrastructure such as lift pumps and splash pads.

• Map Views: The document includes multiple aerial views of the project site with different scales (1"=12,000' and 1"=1,000').
• Well Locations: Clearly marked locations for wells (e.g., WELL 7, WELL 9, WELL 10, WELL 63) and associated pipelines.
• Infrastructure: Identification of lift pumps and splash pads.
• Geographic Features: Depiction of the Empire Canal.
• Notes for Bidders: Important instructions regarding site conditions, lot corners, utility symbols, and background image limitations.

This site map is crucial for bidders to understand the physical layout of the project area, the scope of work related to well repairs and pipeline installations, and potential site conditions that may impact construction. It helps in visualizing the project and planning for site visits and bid preparation.

Other / Unclassified

This document is a General Decision Number (GDN) for heavy construction projects in Colorado, issued by the U.S. Department of Labor. It specifies prevailing wage rates and fringes for various construction trades across different counties within the state. The document includes information on different types of construction (heavy, line construction), specific trades (electricians, groundmen, linemen, welders, carpenters, cement masons, pipefitters, power equipment operators, plumbers), and the geographic areas to which each wage determination applies.

This document is crucial for any bidder on federal construction projects in Colorado that are subject to the Davis-Bacon Act. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must consult this document to accurately calculate labor costs, ensure compliance with federal regulations, and submit competitive and compliant proposals. The document also outlines the process for appealing wage determinations and references Executive Orders related to paid sick leave and minimum wage for federal contractors.

Form / Attachment / Pricing Sheet

This document is a Price Schedule for "Well Repair Phase 2" at the Monte Vista National Wildlife Refuge (Solicitation Number 140FGA26R0007). It requires bidders to provide pricing for specific task items associated with the solicitation.

• Base Items: Includes four specific items: Base Well #9, Base Well #10, Base Well #60, and Base Well #7 Pipeline (replace ditch).
• Estimated Quantity: Each base item has an estimated quantity of 1, with the unit of measure as LS (Lump Sum).
• Pricing Fields: Bidders must complete the 'Unit Price' and 'Total Cost' columns for each item.
• Total Proposed Cost of Base Items: A summary field for the total cost of all base items.
• Company Information: Fields for Company Name, Unique Entity ID, Quote Prepared By, Title, Signature, Address, Date, Phone Number, and Email.

This is a mandatory form for bidders to complete and submit as part of their proposal. It requires detailed pricing for the specified well repair tasks. The solicitation states that "Incomplete Price Schedules will not be considered." Offerors MUST provide pricing for each item and also submit their proposal pricing broken down by divisions and subdivisions. The award will be made based on Lowest Price Technically Acceptable.