RFO HVAC UPGRADE, WY

Form / Attachment / Pricing Sheet

This document, Attachment F, provides a list of forms and document templates that the Contractor will use for the execution of the work related to the Rawlins Field Office HVAC Improvements project. Editable versions of these forms will be provided to the successful Contractor.

The document lists the following forms:

• Transmittal Form (CM-16) [Excel]
• Transmittal Form Continuation Sheet [Excel]
• BLM - Contractor Accident/Property Damage Report (CM-22) [Word]
• Contractor's Quality Control Daily Report [Word]
• Daily Test Report Information Sheet [Word]
• Submittal List [Excel]

Bidders should be aware that these forms will be required for project execution and reporting. The Submittal List, in particular, details numerous items requiring specific documentation, data, or action from the contractor, indicating the breadth of submittals expected throughout the project lifecycle. This includes various reports, plans, drawings, and product data for materials and systems.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for Design-Build Services for HVAC Improvements at the Bureau of Land Management (BLM) Rawlins Field Office. The project aims to replace and upgrade the existing HVAC system components, controls, and associated improvements to enhance energy performance and address end-of-life equipment.

• Demolition: Removal of existing rooftop air handler units, roof substrate, VFDs, VAV boxes, thermostats, boilers, boiler pumps, hot water pumps, split HVAC units, and an exhaust fan.

• Construction/Installation: Installation of new packaged DX cooling rooftop HVAC units with hot water heating coils, custom roof curb adapters, new VFDs, reconfigured HVAC control systems, new VAV boxes, new thermostats, new gas-fired boilers and pumps, new split HVAC units for telecom/computer rooms, and a new exhaust fan for the electrical room. Associated electrical upgrades, TAB, and commissioning are also included.

• Design: Perform Architect-Engineer (A/E) services, develop construction documents, and create as-built drawings.

• Controls: Update the existing Johnson Controls "Metasys" direct digital control (DDC) system, including graphics and programming.

• HVAC systems and components must meet or exceed ASHRAE Standard 90.1 and ASHRAE Guideline 36.

• Commissioning shall be in accordance with ASHRAE Guideline 0 and ASHRAE Guideline 1.1.

• TAB shall be performed by certified professionals and meet specific air flowrate variations (0 to +10% for supply air).

• Thermal design criteria are specified for Rawlins, WY, including winter and summer design temperatures.

• Location: 1300 North 3rd Street, Rawlins, WY 82301-2407.

• Period: Not explicitly stated, but the project involves phased construction and potential building vacation for up to two weeks.

• The facility will remain occupied during construction, requiring phasing and potentially temporary HVAC.

• A Security Plan must be submitted, identifying two key personnel for security clearance.

• A hazardous spill plan or SPCC Plan is required.

• A detailed Quality Control Plan (QCP) must be submitted and implemented.

• Submittals must be electronic, in Revit, AutoCAD, Word, Excel, and PDF formats.

• The project includes specific requirements for drawings, specifications, design calculations, and digital image documentation.

• Temporary services (water, electrical, heating, cooling, sanitary facilities) are addressed.

• A Safety Plan must be approved before on-site work begins.

• Project close-out includes providing operating instructions, spare parts, record drawings, O&M manuals, and system demonstration/training.

• An option exists for installing JCI VMA1832s and JCI TEC thermostats, which will be awarded based on funding availability.

Solicitation / RFP / RFQ

This solicitation is for a Design/Build construction project for HVAC Upgrades at the Rawlins Field Office in Wyoming. The contract type is Firm Fixed Priced (FFP), Single Award. The acquisition is a total small business set-aside with a NAICS code of 238220 and a small business size standard of $19.0 million.

• Design-Build Statement of Work

• Schematic Design Drawings

• Controls Sequence of Operation

• Existing Conditions Documents

• Pictures of the Rawlins FO Interior and Exterior

• BLM Building Codes and Standards (March 2025)

• BLM Forms

• Past Performance Questionnaire

• Contract Type: Design/Build Construction, Firm Fixed Priced (FFP), Single Award.

• Period of Performance: Contractor shall begin performance within 10 calendar days after notice to proceed and complete within 365 calendar days.

• Estimated Value: $19.0M (Size Standard)

• The competition will be conducted in two separate phases.

• Phase One: Offerors submit required documentation, design-build team information, key personnel resumes, and past performance examples. Pricing is NOT submitted in Phase One.

• Phase Two: Most highly qualified offerors (up to five) from Phase One will be invited to submit Phase Two proposals, which will include project approach, schedule, licensure, and price.

• Proposal Due Date (Phase One): May 11, 2026, 2 PM Mountain Time.

• Questions Due Date (Phase One): April 28, 2026, 2 PM Mountain Time.

• Site Visit: April 21, 2026, 10:00 AM local time.

• Evaluation: Best value determination based on a combination of technical factors and price.

• Total Small Business Set-Aside.

• Offerors must be small businesses according to the NAICS code 238220 size standard of $19.0 million.

• Offerors must be registered in SAM.gov.

• Construction wage rate requirements are applicable and current prevailing wage determinations are included.

• Performance and Payment Bonds are required within 10 days of award.

Form / Attachment / Pricing Sheet

This document contains the "Mechanical Legend" which defines the symbols and abbreviations used throughout the mechanical drawings for the Rawlins Field Office Building project. It serves as a key for understanding the various components and systems depicted in the mechanical plans.

• Symbols and Abbreviations: A comprehensive list of symbols representing mechanical components such as ductwork, valves, pipes, equipment (e.g., fans, pumps, boilers), and control devices.
• Descriptions: Clear definitions for each symbol and abbreviation, explaining its meaning and application within the drawings.
• General Notes: Important project-specific notes related to construction, materials, installation procedures, and potential conflicts between drawings and specifications.

This document is crucial for bidders to accurately interpret the mechanical drawings. Understanding the legend is essential for comprehending the scope of work, material requirements, and installation details related to the HVAC, plumbing, and other mechanical systems for the Rawlins Field Office Building project. It ensures consistency in understanding the technical specifications presented in the associated drawings.

Form / Attachment / Pricing Sheet

This document provides photographic evidence of the interior and exterior of the Rawlins Field Office, specifically highlighting HVAC components and related infrastructure. It serves as a visual aid for potential bidders to understand the existing conditions and equipment relevant to the HVAC Improvements Project.

• Figure 1: Exterior view of the Rawlins Field Office building and parking area.
• Figure 2: Rooftop HVAC Units (RTU-1 and RTU-2).
• Figure 3: Boiler (B-1) located in the Mechanical Room.
• Figure 4: Split HVAC Unit in the First Floor Telecom Room.
• Figure 5: Rooftop Split HVAC Units serving Telecom and Computer Rooms.
• Figure 6: Interior view of air ducts and diffusers.
• Figure 7: Close-up of a VMA (inside a VAV Box).
• Figure 8: Thermostat and CO2 Sensor.
• Figure 9: Rooftop Units (RTUs) viewed from the North Side of the Building.

These images are crucial for bidders to assess the current state of the HVAC systems, identify the types and locations of existing equipment, and understand the physical environment where improvements will be made. This visual information is essential for accurate proposal development, including scope definition, material estimation, and planning for installation and access.

Form / Attachment / Pricing Sheet

This document outlines the Bureau of Land Management (BLM) Building Codes and Standards, updated as of 03/15/2025. It serves as a reference for design and construction projects undertaken by or for the BLM, ensuring compliance with federal law and nationally recognized building codes.

• Federal Law Compliance: Mandates compliance with nationally recognized model building codes for all federal agency construction and alterations.
• Nationally Recognized Codes: Lists specific technical requirements from codes such as the International Building Code (IBC), International Fire Code (IFC), International Mechanical Code (IMC), International Plumbing Code (IPC), International Residential Code (IRC), and International Energy Conservation Code (IECC), among others.
• Regulations: Includes specific federal regulations related to energy efficiency, architectural barriers, and Buy American provisions.
• DOI Standards/Federal Policies: References Department of the Interior standards and policies related to housing, space management, historic properties, and sustainable buildings.
• BLM Standards, Policies, and Internal Memoranda (IM): Details internal BLM documents governing space management, sustainable building implementation, and office space authorizations.
• A/E Contractor Requirements: Specifies that A/E contractors must document code compliance in construction drawings, including occupancy classification, construction types, fire resistance, accessibility, and energy code data.

This document is critical for any bidder involved in BLM construction or alteration projects. It defines the mandatory building codes, standards, and regulations that must be adhered to during the design and construction phases. Understanding these requirements is essential for developing accurate proposals, ensuring compliance, and successfully executing the project. Bidders should pay close attention to the specific codes and standards listed, as well as the A/E contractor's documentation requirements.

Form / Attachment / Pricing Sheet

This document contains schematic design drawings for the BLM Rawlins Field Office HVAC Improvements Project. It provides visual details of the proposed work, including floor plans, roof plans, and site maps.

• Project Overview: Details the scope of work, including replacement of rooftop HVAC units, VFDs, VAVs with reheat coils, thermostats, boilers, pumps, exhaust fans, and split HVAC units. It also includes upgrading electrical panel labeling and commissioning the entire HVAC system.
• Location: BLM Rawlins Field Office, 1300 N. 3rd St, Rawlins, WY 82301.
• Applicable Codes: 2021 International Building Code (IBC), International Plumbing Code (IPC), International Mechanical Code (IMC), ASHRAE, National Electrical Code (NEC), and ABA Accessibility Guidelines.
• Floor Plans (M101, M102): Illustrate the locations for replacement of VAVs, thermostats, boilers, pumps, split HVAC units, electrical panel relabeling, and exhaust fans on the first and second floors.
• Roof Plan (M103): Shows the locations for replacement of two rooftop HVAC units, roof curb adapters, and three split HVAC outdoor units.
• Site Plan (G100): Depicts the project site and campus, indicating anticipated crane, contractor parking, and staging areas.
• Option #1: Details the replacement of 32 VAV VMAs and 32 thermostats with JCI components.

These drawings are essential for bidders to understand the physical scope, layout, and specific locations of the HVAC system components to be replaced or upgraded. They provide critical visual information for estimating costs, planning execution, and understanding the overall project requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Controls Sequence of Operation (SOO)," details the proposed sequences of operation for the HVAC system improvements at the Rawlins Field Office. It serves as a technical specification for the control system's functionality.

• General Sequences: Adherence to ASHRAE Guideline 36-2021 is required.
• Zone Group Assignments: Defines how different areas (e.g., First Floor General, Computer/Telecom Rooms) are grouped for control purposes.
• Trim and Respond Logic: Outlines how setpoints for heating hot water supply temperature, supply air duct static pressure, and supply air temperature are adjusted based on zone requests and system conditions.
• Occupied/Unoccupied Modes: Details the control strategies for occupied and unoccupied periods, including optimal start/stop algorithms.
• Heating System Operation: Specifies how the heating system is enabled/disabled, boiler staging, and heating hot water supply temperature reset logic.
• Air Handling Units (RTU-1 & RTU-2): Covers supply and return air fan control, supply air temperature control, and staging sequences.
• Variable Air Volume (VAV) Terminal Units: Describes VAV control loops, zone states (cooling, deadband, heating), and temperature control.
• Monitoring and Alarms: Lists system temperatures, carbon dioxide levels, and power monitoring points, along with associated alarms.
• Input/Output Point Lists: Provides detailed lists of hardware and software points for various HVAC components (Heating System, Rooftop Units, VAVs, etc.).

This document is critical for bidders to understand the precise control logic and operational parameters required for the HVAC system. It defines how the system will function under various conditions, including occupied/unoccupied modes, temperature setpoints, and system responses to demand. Bidders must ensure their proposed control systems and implementation plans fully comply with these detailed sequences of operation.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback on a contractor's performance for a specific project. It is used to evaluate a contractor's ability to perform similar work in the future.

• Contractor Information: Fields for company name, address, DUNS number, and point of contact.
• Contract Information: Details about the project, including title, contract number, type, award/current price, award/completion dates, project location, client, and a brief scope of work description.
• Reference: Contact information for the individual providing the reference.
• Evaluation Criteria: Ratings for Quality, Schedule & Time Management, Pricing and Payments, Management, and Regulatory Compliance. Each area includes specific questions to guide the evaluation.
• Rating Definitions: Clear definitions for Exceptional (EX), Very Good (VG), Satisfactory (S), Marginal (M), Unsatisfactory (U), and Not Applicable (NA) ratings.
• Overall Recommendation: A final recommendation on the contractor's suitability for similar contracts.
• Return Information: Due date for the questionnaire and contact details for the Contract Specialist.

This questionnaire is relevant to bidders as it outlines the specific criteria and performance areas that the government will use to assess past performance. Understanding these evaluation areas can help bidders prepare their own past performance information and understand how their performance on previous contracts might be perceived. It also provides insight into the government's expectations regarding quality, schedule, pricing, management, and compliance.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for HVAC improvements at the Rawlins BLM Field Office in Rawlins, WY. The Bureau of Land Management (BLM) requires construction services for labor, materials, equipment, and supervision to improve the existing HVAC system in a two-story, 32,000 square foot building constructed in 2005.

• Improvement of the existing HVAC system.

• Provision of all necessary labor, materials, equipment, and supervision.

• Estimated Period of Performance: August 1, 2026 - July 1, 2027.

• North American Industry Classification System (NAICS) Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Produce Service Code: Z2AA (Repair or Alteration of Office Buildings).

• Small Business Size Standard: $19.0M.

• Solicitation Issuance Date: Anticipated in late April 2026.

• Proposal Submission Deadline: Exact date unknown, but expected to be 30 days after the RFP issuance.

• Registration Requirements: Offerors must have a Unique Entity ID (UEI) and an active System for Award Management (SAM) profile.

• Site Visit: Scheduled approximately 1-2 weeks after the RFP issuance.

• Solicitation Set-Aside: Total Small Business. Only companies qualifying as a small business under the applicable size standard will be considered.

• Point of Contact: Jonathan Peterson, Contract Specialist (jonathan_peterson@ios.doi.gov).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Design Build Services for HVAC Improvements at the Rawlins Field Office, located at 1300 North 3rd Street, Rawlins, WY 82301-2407. The project aims to replace aging and failing HVAC components to improve energy performance and address current inefficiencies.

This project involves the selection, field verification, replacement of HVAC system components, and the Testing, Adjusting, and Balancing (TAB) and commissioning of the HVAC system. Key tasks include:

• Demolition and Removal: Removal of existing rooftop air handler units, VAV boxes, boilers, boiler pumps, hot water pumps, and split HVAC units serving telecom and computer rooms.

• Construction and Installation: Installation of new packaged DX rooftop HVAC units, roof curb adapters, VFDs, new VAV boxes, thermostats, gas-fired boilers, boiler pumps, hot water pumps, and split HVAC units for telecom and computer rooms. This also includes associated controls, electrical upgrades, and modifications to the existing HVAC control system.

• System Upgrades: Reconfiguration and reprogramming of the existing HVAC control system to meet updated sequences of operation, in accordance with ASHRAE standards.

• Testing and Commissioning: Comprehensive TAB and commissioning of the entire new HVAC system, including integration into the existing Metasys network.

• Documentation: Development of Construction Documents, Operations and Maintenance (O&M) manuals, and As-Constructed drawings.

• All work must comply with the terms and conditions of the Contract for the Bureau of Land Management.

• Design and engineering quality control practices must be followed.

• A written Quality Control Plan (QCP) must be submitted and approved.

• Performance testing will be conducted to simulate HVAC system operation in various weather conditions.

• Volatile organic compound (VOC) content for interior paint, carpet, tile, and adhesive shall not exceed 50 grams per liter, less water.

• Location: Rawlins Field Office, 1300 North 3rd Street, Rawlins, WY 82301-2407.

• Period: The document implies a design-build project with construction and commissioning phases. Transitional seasons (Spring and Fall), generally between April and June, are noted as optimal for HVAC work. The building may be vacated for up to two full calendar weeks for safe crane and rigging operations.

• Design: All Architect-Engineer (A/E) services must be performed by licensed professionals in Wyoming. Design must adhere to ASHRAE standards and relevant building codes.

• Security: A Security Plan must be submitted, identifying two key personnel for security clearance and on-site presence.

• Environmental Protection: A hazardous spill plan or SPCC Plan is required.

• Submittals: All submittals must be electronic, in original software format and PDF.

• Meetings: Regular project meetings (preconstruction, equipment selection, construction) are required, utilizing a Microsoft Teams site for communication.

• Option: An option for installing new JCI VMA1832s and JCI TEC thermostats is included, subject to funding availability.

Sources Sought Notice

This notice is issued by the Bureau of Land Management (BLM) for market research purposes to understand the capabilities and qualifications of businesses interested in improving the existing HVAC system at the Rawlins Field Office. Proposals are not being requested at this time. The BLM will use this information to develop an acquisition strategy and determine potential small business set-aside options.

The project involves all labor, materials, equipment, and supervision to improve the HVAC system in a two-story, 32,000 square foot building constructed in 2005. The location is the Rawlins BLM Field Office, 1300 North 3rd Street, Rawlins, WY 82301-2407. Draft plans and specifications are available for more detailed information.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
• Small Business Size Standard: $19.0M
• Anticipated Solicitation Release: Spring 2026
• Bonding Requirements: Bid, performance, and payment bonds will likely be required.
• Anticipated Period of Performance: 365 calendar days after notice to proceed.
• Submittal Due Date/Time: Friday, February 13, 2026, 2:00 PM MT.

Interested parties should respond by accessing the provided Microsoft Form link: https://forms.office.com/g/k3VK5jT6bd

• Responses are strictly voluntary and will not be reimbursed.
• Not responding does not preclude future participation.
• Future solicitations will be synopsized on SAM.gov. Offerors are responsible for monitoring that site.