Z1AA--Bollard Maintenance and Repair

Quick Summary

The Department of Veterans Affairs (VA), specifically the Eastern Colorado VA Healthcare System in Aurora, CO, is soliciting proposals for Bollard Maintenance and Repair services. This is a Total Small Business Set-Aside for a new firm-fixed-price contract. Quotes are due January 26, 2026, at 4:00 PM MT.

Scope of Work

This opportunity requires comprehensive inspection, maintenance, and repair services for 51 electric and 7 manual bollard systems (El-Go BLG-02 EH Team Parking and Security Systems). Key requirements include:

• Performing quarterly and annual preventive maintenance inspections.
• Providing unscheduled/unplanned maintenance and emergency repairs with a 4-6 hour response time.
• The contractor must possess proprietary information and knowledge of the El-Go system and use OEM parts.
• Services encompass maintenance of motor control units, sensors, actuators, power supplies, and other system components.
• Adherence to stormwater and spill control procedures, and proper disposal of hazardous waste.
• Submission of Safety Data Sheets (SDS) for all chemicals used and obtaining VA Hot Work Permits when necessary.

Contract Details

• Contract Type: Firm-Fixed Price
• Period of Performance: A base year (March 1, 2026 - February 28, 2027) plus four one-year option periods.
• Set-Aside: 100% Total Small Business Set-Aside.
• NAICS Code: 561210 (Facilities Support Services) with a size standard of $47 Million.
• Place of Performance: Rocky Mountain Regional VAMC, Aurora, CO 80045.
• Incumbency: This is a new annual maintenance contract; there is no incumbent.

Submission & Evaluation

• Questions Deadline: January 19, 2026, 12:00 PM MT.
• Quote Submission Deadline: January 26, 2026, 4:00 PM MT.
• Submission Method: Email quotes to jeremy.ferrer@va.gov (4MB limit per email). Faxed or hand-carried quotes will not be accepted.
• Required Submissions: Technical Capability, Price, Past Performance, and a Limitations on Subcontracting Worksheet.
• Evaluation Factors: Technical capability, Price, and Past Performance.
• Award Basis: Most advantageous to the Government, considering price and other factors. Award may be made solely on initial quotes received, on an "All or Nothing" basis.

Important Notes

• Offerors must be registered in SAM.gov.
• The Service Contract Act Wage Determination, dated December 2, 2025, for Colorado counties (Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, Jefferson, Park) applies, establishing minimum wage rates and benefits.
• FAR clause 52.219-14, "Limitations on Subcontracting," applies, requiring the prime contractor to perform at least 50% of the cost of contract performance incurred for personnel for services (excluding the cost of materials).
• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2025-06.