36C26126R0023-Design Build-Replace Martinez DI system to RO

Amendment / Modification

• The solicitation (36C26126R0023) has been cancelled in its entirety.

• This cancellation is in accordance with FAR 15.206(e) due to changed circumstances or deficiencies in the solicitation.

• The entire solicitation is affected by this cancellation.

• All previous submission deadlines and requirements are nullified due to the cancellation of the solicitation.

Solicitation / RFP / RFQ

This is a firm-fixed-price, design-build solicitation for the replacement of the Building 19 2nd floor Sterile Processing Department (SPS) De-Ionized (DI) Water Filter Systems with a Reverse Osmosis (RO) water system, including demolition and replacement of associated piping. The project aims to provide a fully functional RO water system meeting VA Design Guides, VA Master Specifications, and ANSI/AAMI ST108 standards.

• Design and installation of a new RO water system and associated piping.

• Demolition and removal of existing DI system and plumbing.

• System must meet VA physical security and access requirements.

• Adherence to VA ICRA Level 4 requirements, including hard barriers and ante-room.

• Design must consider efficient space utilization and ease of maintenance.

• Third-party commissioning of the RO system is required.

• Disposal of all demolished equipment and materials.

• Patching and painting of walls and ceilings.

• All work must comply with applicable codes and standards (IBC, NFPA, OSHA, ANSI/AAMI ST108).

• Contract Type: Firm-Fixed-Price Design-Build.

• Period of Performance: 210 calendar days after Notice to Proceed.

• Magnitude: Between $250,000 and $500,000.

• This is a two-phase design-build solicitation (FAR Part 36.3).

• Phase I: Technical Approach, Specialized Experience, Past Performance.

• Phase II: Technical Solution, Management Approach, Draft Project Schedule, Price.

• Award will be made on a best-value trade-off basis.

• Proposals must be submitted via email to alex.arter@va.gov and charee.harris@va.gov.

• Offer due date: March 10, 2026, 12:00 PM PST.

• Questions must be submitted via email to the same addresses.

• This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be verified in SBA DSBS at the time of submission and prior to award.

• Offerors must sign and submit VAAR 852.219-75 with their proposal.

• A pre-proposal site visit is strongly encouraged.

• Offer guarantee is required for Phase II.

• Wage Determination CA20260018 is attached.

Other / Unclassified

This document is a General Decision (WD) from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for various construction-related trades in California. It includes rates for different counties and specific job classifications within those trades.

This document is crucial for any bidder on a federal or federally-funded construction project in the specified California counties. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for a Design Build effort to replace an existing DI system with a Reverse Osmosis (RO) system.

• Furnishing of all labor, materials, equipment, supervision, administrative support, and professional engineering services.
• Complete design of the Reverse Osmosis (RO) system.
• Construction activities including pre-construction, site-prep, general construction, alteration, removal of existing structures, renovations, post-construction services, commissioning, and project close-out.

Not explicitly detailed in this section, but general requirements for safety, security, and quality control are outlined.

Not specified in this document.

• Safety Requirements: Refer to section 01 35 26 for detailed safety and infection control requirements.
• Security Requirements: Compliance with VA security management program, obtaining VA police permission, and employee identification are mandatory. Photography of VA premises is prohibited without written permission.
• Specifications and Drawings: Available from the website where the solicitation is posted; additional copies at contractor's expense.
• Operations and Storage Areas: Confined to authorized areas; temporary buildings require Contracting Officer approval.
• Utilities: Maintain existing utility services; temporary connections and services to be installed and maintained by the contractor at their expense.
• Testing: A written testing and commissioning plan is required, including component, equipment, sub-system, and system level breakdowns.
• As-Built Drawings: Two sets of as-built drawings required, kept current throughout construction.
• Warranty Management: Development of a warranty management plan is required.
• Construction Waste Management: Management of non-hazardous building construction and demolition waste is required, with a minimum recycling goal of 50%.

Form / Attachment / Pricing Sheet

This document, "Appendix B," is an equipment list provided for reference purposes related to Reverse-Osmosis Water Equipment.

• The document title is "Appendix B."
• It explicitly states "Equipment list for reference purposes."
• It is associated with "SECTION 22 67 19.16 REVERSE-OSMOSIS WATER EQUIPMENT."

This document serves as a reference for equipment related to reverse-osmosis water systems. Bidders should review this list to understand the types of equipment that may be relevant to the opportunity, particularly if the solicitation involves water treatment or purification systems.

Form / Attachment / Pricing Sheet

This document, titled 'Appendix A', contains a water sample testing report intended for reference purposes. It details the results of analyses performed on water samples.

• The report includes analytical results for various parameters, such as Fluoride, Nitrate, Specific Conductance (EC), Sulfate, and Total Hardness.
• It also provides results for metals, including Aluminum, Antimony, Arsenic, Barium, Beryllium, Cadmium, Chromium, Copper, Lead, Mercury, Nickel, Selenium, Silver, Thallium, and Zinc.
• Microbiological parameters like Plate Count are also reported.
• The document specifies the sampling dates and times, as well as the laboratory's analysis dates and methods used (e.g., EPA 300.0, SM 2510, EPA 200.7, EPA 200.8, EPA 245.1, SM 9215B).
• Revision history indicates that sodium, potassium, and magnesium were added in Revision 1, and calcium was added in Revision 2.

This water sample testing report serves as a reference document. Bidders should review the results to understand the baseline water quality parameters and the presence of specific metals and other substances. This information may be relevant for understanding the context of the opportunity, particularly if it involves water systems, environmental compliance, or health and safety standards related to water quality.

Form / Attachment / Pricing Sheet

This document provides utility water and steam sampling data for the Martinez facility, collected across four quarters in 2024 and 2025. It serves as a reference for water quality parameters.

• Sampling Quarters: Data is organized by Quarter 1 (December 16, 2024), Quarter 2 (February 5, 2025), Quarter 3 (April 7, 2025), and Quarter 4 (July 7, 2025).
• Parameters Measured: For each quarter, the following parameters are recorded:
  • PH
  • Conductivity
  • Total Alkalinity
  • Total Hardness
  • Bacteria
• Specific Readings: Includes numerical values and ranges for each parameter, along with specific sample dates and times (e.g., MON:19:1, POU:19:1:).

This data may be relevant for bidders to understand historical water quality conditions, potential environmental compliance requirements, or operational context related to the facility. It can inform proposals that require knowledge of utility systems or environmental monitoring.

Form / Attachment / Pricing Sheet

This document is a "Request for Information (RFI) Form" designed for vendors to submit pre-proposal inquiries regarding a solicitation. RFI responses will be provided in an amendment format via email. Telephone inquiries will not be accepted.

• Submission Method: All pre-proposal inquiries must be submitted via email to alex.arter@va.gov using an editable version of this form.
• Inquiry Identification: Inquiries should be identified in numerical sequence.
• Inquiry Type: Vendors must indicate if their questions pertain to the solicitation/evaluation factors or the statement of work/technical data by checking the corresponding boxes.
• Required Information: The form requires the Company Name and Offeror, the name of the person submitting the question, the Date of Inquiry, and a Phone Number.
• Inquiry Section: A section is provided to type the proposal inquiry, with numbered fields for RFI #1, RFI #2, RFI #3, and the option to add more as necessary.

This form is crucial for bidders to submit any questions or seek clarifications about the solicitation, evaluation factors, statement of work, or technical data before submitting a proposal. It outlines the official channel and format for submitting such inquiries.

Specification / Technical Document

This document specifies requirements for a packaged industrial-type reverse osmosis (RO) water treatment system designed for continuous automatic operation. The system aims to produce high-purity water by removing dissolved minerals, bacteria, particles, and organic impurities.

• System Components: Includes pre-filter, activated carbon filter, cartridge final filter, RO membranes, deionization (DI) unit, product storage tank, distribution pump, UV light system, and controls.

• Performance: Minimum 98% membrane reject ratio, with product TDS not exceeding 2% of input TDS. Minimum 75% capture rate, with a maximum 25% water drain.

• Materials: Specific requirements for piping (PVC, stainless steel), valves (stainless steel, PVC), pump casings (stainless steel), and filter housings (stainless steel or FRP).

• Controls: Electronic DDC controller for automatic operation, including alarms for low quality, low pressure, and high temperature, as well as automatic shutdowns.

• Quality Assurance: Manufacturer must have at least ten years of experience in RO systems. Installer must have three years of documented experience. Bio-based materials are encouraged where feasible.

• Submittals: Include manufacturer's literature, data, catalog cuts, performance data, detailed layout drawings, and a completed System Readiness Checklist.

• As-Built Documentation: Requires updated literature, operation and maintenance manuals (electronic format), and as-built drawings (Auto-CAD format).

• Testing: Includes pre-installation water quality testing, startup and testing procedures, flushing and disinfecting, and post-installation water quality testing.

• Influent Water Analysis: Specific ranges for Silt Density Index (SDI), Turbidity, Free Chlorine, pH, etc., are provided.

• Design Parameters: Normal system flow of 10-25 gpm, maximum flow of 25 gpm, daily usage of 550 gallons, and operating temperature range of 70-86 degrees F.

• References numerous other specification sections (e.g., General Requirements, Commissioning, Electrical Installation) and applicable publications (ASME, ASTM, AWWA, NEMA, NFPA).

• Attachment B (Equipment list) is referenced but not included in this document.

Form / Attachment / Pricing Sheet

This document is a "Basis of Design" drawing, specifically a Process and Instrumentation Diagram (P&ID), for a water treatment system. It illustrates the layout and components of the system, including pretreatment, reverse osmosis (RO), carbon tanks, DI (Deionization) exchange tanks, and an endotoxin filter. It serves as a reference for understanding the system's design and operation.

• P&ID Legend: Defines symbols used for various components like valves, gauges, switches, and filters.
• System Components: Depicts pretreatment filters, carbon tanks, RO unit, DI exchange tanks, UV loop, and associated piping, valves, and sensors.
• Bypass Procedure: Provides a step-by-step guide for emergency use of the system, detailing valve operations and checks.
• Warning: Highlights the risk of bacterial contamination when bypassing the system and the necessary disinfection steps.
• Manufacturer Information: Identifies AmeriWater as the provider and includes contact details and proprietary design information.

This drawing is crucial for bidders to understand the technical specifications and operational flow of the water treatment system. It details the components, their interconnections, and critical operational procedures, including an emergency bypass. Bidders should review this P&ID to ensure their proposals align with the system's design, requirements, and operational constraints.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project # 612-012, "Replace Martinez DI system to RO," at the Martinez VA Medical Center. The Department of Veterans Affairs, Network Contracting Office (NCO) 21, intends to procure Design-Build construction services to replace the existing DI water filter systems with a Reverse Osmosis (RO) water system in Building 19, 2nd floor SPS. This is a total Service-Disabled Veteran Owned Small Business (SDVOSBC) set-aside.

• Design-Build services to replace the Building 19 2nd floor SPS De-Ionized (DI) Water Filter Systems with a Reverse Osmosis (RO) water system.

• Demolition and replacement of associated water piping for the new RO system.

• The contractor must provide all design (Architect Engineer - A.E.) services, equipment, materials, supplies, investigations, project supervision, and construction period services.

• Design must comply with Veterans Affairs Design Guides and Criteria, Veterans Affairs Master Specifications, and applicable codes including IBC, NFPA, OSHA, VA Plumbing Design Manual, and VA Health Directive 1061 for Legionella Disease prevention.

• Contractor shall provide all equipment, labor, materials, tools, and supplies for construction.

• A complete set of construction specifications, design drawings, and engineering calculations must be provided.

• The magnitude of the construction project is estimated between $250,000 and $500,000.

• The contract will be a Design-Build (DB) contract.

• Total consecutive days for Design Build & Construction Time: 179 days.

• Proposals will be requested and accepted from vendors verified and registered in the System for Award Management (SAM).

• Response Date/Time/Zone: 02-18-2026 12 PM PACIFIC TIME, LOS ANGELES, USA.

• This procurement is a total Service-Disabled Veteran Owned Small Business (SDVOSBC) set-aside.

• Vendors must be verified and registered in SAM.

• Vendors must be verified in the Small Business Administration’s (SBA) Veteran Small Business Certification (VetCert) as a Service-Disabled Veteran Owned Small Business (SDVOSB) by NCO 21. VA may also use SBA DSBS for verification.

• The applicable NAICS code is 236220 (Commercial and Institutional Building Construction) with a Small Business Size Standard of $45M.

• PSC code is Z1DA (Maintenance of Hospitals and Infirmaries).

• This pre-solicitation announcement is preliminary and subject to modification.

• It is in conjunction with sources sought notice number 36C26126R0023 posted on 01/23/2026.

• Contact: Alex Arter, Contract Specialist, alex.arter@va.gov.

Form / Attachment / Pricing Sheet

This document provides utility water and steam sampling data for the Martinez facility, collected over four quarters. It appears to be for reference purposes.

• Data includes PH, Conductivity, Total Alkalinity, Total Hardness, and Bacteria levels.
• Sampling dates are provided for each quarter: December 16, 2024 (Quarter 1), February 5, 2025 (Quarter 2), April 7, 2025 (Quarter 3), and July 7, 2025 (Quarter 4).
• Specific measurements and ranges are listed for each parameter.

This data may be relevant for bidders to understand historical water quality and potential environmental considerations related to the opportunity. It could inform proposals related to facility maintenance, environmental services, or operational support where water quality is a factor.

Form / Attachment / Pricing Sheet

This document is a "Basis of Design" drawing (P&ID - Piping and Instrumentation Diagram) for a water treatment system. It serves as a reference for understanding the system's layout, components, and operational procedures.

• P&ID Legend: Defines symbols used for various components such as valves, gauges, filters, and tanks.
• System Diagram: Illustrates the flow of water through different stages, including pretreatment, reverse osmosis (RO), carbon tanks, DI (Deionization) exchange tanks, and an endotoxin filter.
• Bypass Procedure: Provides a step-by-step guide for emergency use of the system bypass, including specific valve operations and checks.
• Warning: Highlights the potential risk of bacterial contamination when the system is bypassed and the necessary disinfection steps.
• System Components: Details specific equipment like RO bypass, carbon tank, DI exchange tanks, endotoxin filter, and associated instrumentation.

This document is crucial for bidders to understand the technical specifications and operational requirements of the water treatment system. It details the system's configuration, critical components, and emergency operational procedures, which may inform proposal development, cost estimation, and technical approach.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the Building 19 2nd floor Sterile Processing Department (SPS) De-Ionized (DI) Water Filter Systems with a Reverse Osmosis (RO) water system, including the demolition and replacement of associated water piping.

• Furnish all labor, materials, equipment, supervision, and professional engineering services for the Design Build effort.

• Design and construct a new RO water system and associated piping to meet VA Design Guides, VA Master Specifications, and applicable codes (IBC, NFPA, OSHA, ANSI/AAMI ST108).

• Demolish existing DI system and associated plumbing and conduit.

• Install a new RO system, including a minimum 100-gallon storage tank and a minimum 100-gallon neutralization tank, with backflow preventers.

• Ensure the new system efficiently utilizes the allocated 143 sqft equipment room and facilitates future maintenance, water sampling, and testing.

• Provide third-party commissioning of the RO system.

• Adhere to VA Infection Control Risk Assessment (ICRA) Level 4 requirements, including hard barriers and an ante-room.

• Dispose of all demolished equipment and materials.

• Perform necessary floor, ceiling, and wall patching, painting, and general renovations.

• Design must meet VA physical security design guide requirements and access requirements.

• System must meet ANSI/AAMI ST108 standard.

• Design parameters include: Normal System Flow 10-25gpm, Maximum System Flow 25gpm, Daily Water Usage 550 US gallons, Daily Hours of Water Demand 11.5 hrs (0700-1830), Operating Temperature Range 70-86°F.

• System must include multiple water sampling port locations, flow meters, pressure gauges, and low/high level sensors for the RO storage tank.

• Third-party commissioning of the RO system is required.

• Project Location: VA Northern California Health Care System, Martinez, CA.

• Full demolition and replacement, including testing and commissioning, must be completed within a three-day weekend (Friday 6:30 PM to Monday 6:00 AM).

• Total consecutive days for design and construction: 179 days.

• A preliminary/pre-proposal site visit is strongly encouraged.

• Design Build Contractor must coordinate site visits with the Contracting Officer.

• Contractor must follow VA ICRA requirements (Level 4).

• No staging area is available; contractor must hold and store all materials.

• Contractor parking is restricted to designated employee areas at the COR's discretion.

• All utility and telecom outages must be conducted after normal operation hours and require 30-day advance notice.

• Contractor personnel are not considered VA employees.

• Hot Work Permits are required and must be submitted 14 days prior.

• Contractors will not have access to VA personnel or patient PHI/PII or sensitive VA information.

• All records created or handled are considered Federal records and subject to management regulations.

Sources Sought Notice

This is a Sources Sought Notice (SSN) for market research to gauge industry capabilities for replacing De-Ionized (DI) Water Filter Systems with a Reverse Osmosis (RO) Water System at the VA Northern California Healthcare System, Martinez VA Medical Center. The government is assessing potential qualified sources and their size classifications relative to NAICS Code 236220 (Commercial building construction). This notice may lead to a future Request for Proposal (RFP).

• Objective: Design-build services to replace existing DI water filter systems with a new RO water system.

• Location: VA Northern California Healthcare System, Martinez VA Medical Center, 150 Muir Road, Martinez, CA 94553.

• Key Tasks:

  • Design and install a new RO system following manufacturer recommendations, incorporating reverse osmosis and de-ionization.
  • Conduct pre-design water sampling, pressure testing, and flow testing of the existing system.
  • Sample for PH, alkalinity, hardness, conductivity, HPC, and endotoxins to establish baseline parameters.
  • Properly size the RO system based on water supply and demand from the Sterile Processing Services (SPS) area.
  • Include a minimum 100-gallon storage in two tanks, a return for continuous circulation and filtration, and a minimum 100-gallon neutralization tank with backflow preventers.
  • Dispose of all demolished equipment and components.
  • Remove DI-related plumbing, conduit conductors, and hangers.
  • Patch or fill all penetrations and ensure no dead legs in plumbing.
  • Perform floor patching, ceiling and wall work, including painting and general renovations.
  • Adhere to SPS and Infection Control Risk Assessment (ICRA) protocols.

• Work Hours: Demolition and replacement primarily during normal hours (8:00 AM - 4:00 PM, Mon-Fri), with exceptions for noise/patient impact (weekends/off-hours). Full demolition/replacement and commissioning must occur over a three-day weekend (Friday 6:30 PM to Monday 6:00 AM).

• Utilities/Telecom Outages: Must be conducted after normal operating hours, with a 30-day advance outage plan submission.

• Staging/Parking: No staging areas available on-site. Contractor employees are prohibited from parking in 'Patient Parking' and may park in 'Employee Parking' at COR discretion.

• Normal System Flow: 10 – 25 gpm

• Maximum System Flow: 25 gpm

• Daily Water Usage: 550 US gallons

• Daily Hours of Water Demand: 11.5 hrs (0700 – 1830)

• Operating Temperature Range: 70 to 86 degrees F

• Total Consecutive Days: 179 days from Notice to Proceed to End Date of Construction Contract.

• Key Milestones: 100% design approval before construction submittals, submittal approval before construction start, demolition/replacement over a weekend, final punchlist.

• NAICS Code: 236220 – Commercial building construction

• Size Standard: $45.0M

• PSC Code: Z1DA – Maintenance of Hospital and Infirmaries

• Estimated Magnitude: $250,000.00 - $500,000.00

• Response Due Date: Monday, February 9th, 2026, by 12:00 PM Pacific Time.

• Submission Method: Email to Alex Arter (alex.arter@va.gov) with the subject line: "Response to Sources Sought Notice – Design-Build for DI system replacement to RO system VA Martinez".

• Required Information: Statement of Capability (demonstrating experience, scope, magnitude), Socio-Economic Status (SDVOSB/VOSB, 8(a), etc.), CAGE or SAM UEI number.

• Questions for Offerors: Period of performance reasonableness, prior VA/Govt design-build experience, bonding capability, socio-economic status.

• Offerors must be registered in SAM.gov.

• SDVOSB/VOSB must have ownership and control verified by the VA and listed in SBA’s Dynamic Small Business Search.

• This is a Sources Sought Notice only; no solicitation is currently available.

• Responses are for market research and will not be treated as proposals.

• The government will not pay for information submitted.

• Potential offerors are encouraged to provide comments/concerns on the draft requirements.

Form / Attachment / Pricing Sheet

This document is a Sources Sought Information Form for the "DI system to RO Replacement" opportunity at the VA Northern California Healthcare System, Martinez VA Medical Center. It is used to collect information from potential vendors regarding their business capabilities and interest in this requirement.

• Firm Name
• Address
• Point of Contact (POC) Name, Phone Number, and E-mail address
• Type of business (SBA certified 8(a), HUBZone, Service Disabled Veteran-Owned Small Business, Small Business, Other than Small Business)

This form is for vendors to provide their company information and indicate their business type. Completing and submitting this form helps the government gauge industry interest and potential small business participation for the DI system to RO Replacement project. It is a preliminary step to understand the market before a potential solicitation is issued.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Design Build services to replace the existing Building 19 (B19) 2nd floor Sterile Processing Department (SPS) De-Ionized (DI) water filter systems with a new Reverse Osmosis (RO) water system. This includes the demolition and replacement of associated piping.

• Furnish all labor, materials, equipment, supervision, and professional engineering services for the Design Build effort.

• Design and install a fully functional and complete RO water system compliant with ANSI/AAMI ST108 standard.

• Provide site visits, field investigations, studies, and user interviews for design preparation.

• Renovate the space and replace existing piping as necessary to integrate the new RO system.

• Ensure the facility remains operational during the replacement work.

• Correct existing condition deficiencies related to plumbing systems.

• Dispose of all demolished equipment and materials.

• Perform floor patching, ceiling, and wall work, including patching, painting, and general renovations.

• Adhere to VA ICRA (Infection Control Risk Assessment) Level 4 requirements.

• Provide third-party commissioning of the RO system.

• RO system must meet ANSI/AAMI ST108 standard.

• Membrane reject ratio: 98 percent minimum; product TDS 2 percent maximum.

• Capture rate: 75 percent minimum; maximum water to drain 25 percent.

• System operation controlled by water level in the product storage tank.

• Water quality testing results to demonstrate compliance with requirements.

• Project Location: VA Northern California Health Care System, Martinez, California.

• Demolition and replacement of system and piping to be completed after normal hours, within a three-day weekend (Friday 6:30 PM to Monday 6:00 AM).

• Testing and Commissioning to be coordinated for the same weekend as installation.

• Design must consider the existing utility room and equipment it will serve (Steris washer, sink faucet, Innowave Ultrasonic).

• Surface-mounted equipment is expected to avoid intruding into the wall.

• No staging area is assumed.

• A preliminary/pre-proposal site visit is strongly encouraged.

• Hot Work Permits will be required.

• Contractor employees shall park in designated areas only.

• All visits to the site must be coordinated with the COR.

• Design Build Contractor must have at least ten years of experience in manufacturing RO systems.

• Installer must have a minimum of three years documented experience.

• Design Build Contractor must retain a licensed Professional Engineer experienced in design and licensed in California.