460-20-003 | Replace Campus Fire Alarm System

Amendment / Modification

This amendment extends the proposal due date for solicitation 36C24426R0052.

• The due date for receipt of offers has been extended.

• The deadline for proposal submissions is extended from May 27, 2026, at 3:00 PM EDT to June 3, 2026, at 3:00 PM EDT.

Specifications / Bid Documents

This document contains the specifications for the "Replace Campus Fire Alarm System" project at the Wilmington VAMC, VA Project No. 460-20-003. It details the technical requirements for the fire alarm system, including:

• Division 00 - Special Sections: Lists drawing sheets.

• Division 01 - General Requirements: Outlines general project requirements, including safety, site preparation, construction security, and statement of bid items.

• Division 07 - Thermal and Moisture Protection: Includes firestopping requirements.

• Division 09 - Finishes: Covers gypsum board, acoustical ceilings, and painting.

• Division 26 - Electrical: Details requirements for electrical installations, grounding and bonding, raceway and boxes, wiring devices, and equipment installation.

• Division 28 - Electronic Safety and Security: Specifically addresses the commissioning of electronic safety and security systems, including fire detection and alarm systems.

• The fire alarm system is to be fully addressable and designed/installed per specifications and drawings, adhering to NFPA 72.

• Existing fire alarm equipment, wiring, devices, and sub-systems are to be removed unless specified otherwise.

• The system will feature digitized voice alarm signals with manual override for evacuation, identifying the area of the building (smoke zone).

• A campus FACP will exercise control over all building panels via an ONYX workstation.

• The main fire alarm control panel will transmit alarm signals to a listed central station using a digital alarm communicator transmitter.

• Specific wiring requirements (Style 7 for SLC, Style C for IDC, Style 4 for SLC within buildings) and performance criteria (response time, isolation) are detailed.

• The system includes requirements for supervision of alarm, supervisory, and trouble signals, as well as door holder and elevator recall bypass functions.

• Standby power supply (UPS) requirements are specified, including battery capacity and charger functionality.

• Annunciation will be via a supervised, LCD display identifying building, floor, zone, device, and status.

• Printers will provide a permanent record of all alarm and event logging information.

• A voice communication system will be installed in specified buildings, tied into the new campus system or replaced as necessary.

• Quality Control (Section 01 45 00): Outlines requirements for the contractor's quality control system, including CQC plans, submittals, and inspections.

• Construction Waste Management (Section 01 74 19): Details requirements for minimizing waste, recycling, and disposal.

• Sustainable Construction Requirements (Section 01 81 13): Specifies requirements for recycled content, biobased products, low-emitting materials, and IAQ management.

• General Commissioning Requirements (Section 01 91 00): Outlines the commissioning process, roles, responsibilities, and documentation for systems.

• Bidders should pay close attention to the detailed specifications for each division, particularly Division 28 for the fire alarm system.

• Compliance with all referenced standards (NFPA, ASTM, UL, NEC, etc.) is mandatory.

• Submittals, including shop drawings, product data, and certifications, are critical and must be submitted per the specified timelines.

• The project involves work across multiple buildings at the Wilmington VAMC.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Campus Fire Alarm System" (Project Number: 460-20-003) at the Wilmington, Delaware VA Medical Center. The project involves providing all labor, materials, and equipment to completely replace and upgrade the existing campus fire alarm system. The magnitude of construction is estimated between $5,000,000 and $10,000,000.

• Complete replacement and upgrade of the existing campus fire alarm system.

• Work includes demolition of the existing system, general construction, new interior partitions, alterations, renovations, asbestos and lead abatement, interior finishes, doors and hardware, mechanical, electrical, plumbing, fire protection, and security systems.

• Contractor must adhere to all federal, state, and local codes/regulations/standards.

• Requires phasing to minimize disruption to campus operations.

• Contractor must submit a detailed Infection Control Risk Assessment Plan, including Lead Paint and Asbestos removal certification.

• Requires an OSHA certified "competent person" on-site at all times.

• Contractor must establish and maintain a fire protection program and an Infection Control Risk Assessment (ICRA) program.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 420 calendar days after Notice to Proceed (NTP).

• Estimated Value: Between $5,000,000 and $10,000,000.

• Proposals will be evaluated based on Technical Capability, Experience and Past Performance, and Price. Technical Capability and Past Performance combined are significantly more important than Price.

• Submission Requirements: A clear, concise narrative (max 10 pages) addressing System Requirements and Construction Approach.

• Key Deadlines:

  • Pre-bid Conference/Site Visit: 05/06/2026 at 10:30 AM.
  • Questions Due: 05/13/2026 by 3:00 PM EST.
  • Answers Provided: No later than 05/20/2026.
  • Proposal Due Date: 05/27/2026 by 3:00 PM local time.

• Evaluation Criteria: Proposals demonstrating ability to exceed specified requirements may be rated higher.

• This procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside acquisition.

• Bidders must be registered and certified in VETCERT (https://veterans.certify.sba.gov/) and SAM (https://www.sam.gov/).

• Bidders must be registered in the VETS-4212 Database (https://www.dol.gov/vets/vets4212.htm).

• The NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a size standard of $19 Million.

• Offerors must complete and submit Standard Form 1442 and Attachment 1.

• A bid guarantee is required.

• Performance and Payment Bonds are required within 10 calendar days after award.

Forms / Attachments / Pricing Sheets

This document contains the "DRAWINGS" for the "460-20-003 Wilmington VAMC - Replace Campus FA System - S-S Bid Docs" project. It details the proposed fire alarm system layout and specifications across various buildings at the Wilmington VA Medical Center.

• Project Scope: Replacement and integration of a new addressable fire alarm system with voice evacuation for multiple buildings (1, 5, 6, 7, 9, 10, 13, 15, 17-20).
• System Requirements: Compliance with NFPA 72, NFPA 101, NFPA 70, NFPA 90A, and VA Fire Protection Design Manual.
• Installation Details: Includes specific requirements for wiring, conduit, device mounting heights, pathway survivability, and testing.
• Building Plans: Detailed floor plans for Buildings 1, 5, 6, 7, 9, 10, 13, 15, 17-20, showing the layout and placement of new fire alarm devices (smoke detectors, speakers, pull stations, etc.).
• Symbols List: A comprehensive legend of symbols used in the drawings, indicating various fire alarm components and their functions.
• General Notes: Project-wide requirements and specifications for the fire alarm system installation, including compliance with NFPA standards, synchronization of devices, and system compatibility.
• Electrical Plans: Supplemental drawings detailing electrical power and connections for the new fire alarm system components.
• Demolition and Replacement: The project involves replacing existing fire alarm devices and components.

These drawings are critical for bidders to understand the physical layout, scope of work, technical requirements, and specific locations and types of fire alarm devices to be installed. They provide the detailed information necessary for accurate bidding, proposal preparation, and project execution, including compliance standards and installation specifics.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction services to replace the campus fire alarm system at the Wilmington Veteran Administration Medical Center (VAMC) located at 1601 Kirkwood Highway, Wilmington, DE 19805. The project requires the contractor to provide all necessary tools, labor, materials, permits, and supervision to complete the work in compliance with applicable codes and VA standards.

• Replacement of the campus fire alarm system.

• Compliance with all applicable codes, VA policy, and standards.

• Provision of all tools, travel, trades, labor, materials, permits, licenses, and supervision.

• Contract Type: Firm Fixed-Price.

• Period of Performance: 420 calendar days from receipt of the Notice to Proceed.

• Magnitude of Construction Cost: Estimated between $5,000,000 and $10,000,000.

• Bonds: Bid bond and Payment bond will be required.

• Proposals will be awarded in accordance with FAR Subpart 15.203.

• A pre-bid meeting/site visit will be held; details will be provided in the solicitation.

• All questions must be submitted in writing via email to Katelyn.Fallon@va.gov. No telephone requests will be honored. Questions and answers will be posted on SAM.gov.

• This procurement is a TOTAL 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE (SDVOSB).

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a small business size standard of $19 million.

• Offerors must be registered in SAM.gov and verified in the VA's Center for Veterans Enterprise (CVE) at the time of proposal submission.

• The solicitation, specifications, and drawings will be available on http://beta.SAM.gov. Amendments will also be posted on this website.

• Interested vendors must obtain solicitation documents and amendments from SAM.gov. Hard copies will not be mailed.

• Vendors are responsible for frequently checking SAM.gov for notices and amendments.

• Offerors must be registered in SAM.gov and CVE verified at the time of proposal submission to avoid disqualification.