Z1DA--508-26-102, Building 1 Exterior Repair and Coating Phase 1 FY26

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-solicitation or pre-proposal conference related to Solicitation No. 36C247-26-R0078 for Project No./Title: 508-26-102, Building 1 Exterior Repair and Coating Phase 1 FY26.

• Attendees' Names
• Organization/Company
• Phone Number
• Email Address
• Signature

This sign-in sheet indicates attendance at a meeting for the specified solicitation. It may provide insight into potential competitors or interested parties. The meeting occurred on April 1, 2026, at 10:00 a.m. EST.

Amendment / Modification

This amendment provides the sign-in sheet for the site visit that was conducted on April 1, 2026.

• The sign-in sheet for the site visit is attached.

All other terms and conditions of the original solicitation remain unchanged. No impact on submission deadlines or requirements is indicated beyond the provision of the site visit sign-in sheet.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 Specifications 508-26-102 Final.pdf", appears to be a detailed specification document related to the "Exterior Repair and Coating Building 1" opportunity. It outlines general requirements, construction security, operations, alterations, disposal, protection of existing elements, and various other technical specifications for the project.

• General Requirements: Safety requirements, general intention for site preparation, demolition, and exterior repair and coating. Includes statement of bid items (Item I, Exterior Repair).
• Construction Security Requirements: Details security plans, procedures, and document control.
• Operations and Storage Areas: Outlines requirements for contractor operations, material storage, temporary buildings, and roadway usage.
• Alterations: Specifies survey requirements, handling of existing items, and protection measures.
• Disposal and Retention: Details procedures for disposing of and retaining materials and equipment.
• Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements: Outlines requirements for preserving and protecting existing site elements.
• Restoration: Specifies requirements for removing, cutting, altering, patching, and repairing existing work.
• As-Built Drawings: Requirements for maintaining and submitting as-built drawings.
• Warranty Management: Details the plan for warranty management, including inspections and responsibilities.
• Project Schedules: Requirements for developing and submitting Critical Path Method (CPM) schedules.
• Quality Control: Outlines requirements for Contractor Quality Control (CQC) and Design Quality Control (DQC).
• Safety Requirements: Comprehensive safety requirements including applicable publications, definitions, submittals, regulatory requirements, accident prevention plans, activity hazard analyses, preconstruction safety conferences, safety meetings, site safety officers, training, inspections, mishaps, PPE, and risk assessments.
• Temporary Environmental Controls: Specifies requirements for controlling environmental pollution and damage.
• Construction Waste Management: Outlines requirements for managing non-hazardous construction and demolition waste.
• Maintenance of Masonry: Details requirements for repointing and replacing masonry units.
• Masonry Mortaring: Specifies requirements for mortar mixes and installation.
• Exterior Insulation and Finish Systems (EIFS): Details requirements for Direct Exterior Finish Systems (DEFS) and EIFS, including materials, performance, and installation.
• Joint Sealants: Covers interior and exterior sealant application, testing, and requirements.
• Painting: Outlines work, related requirements, submittals, quality assurance, delivery, storage, handling, field conditions, regulatory requirements, safety, applicable publications, and specific painting schedules.

This document is crucial for bidders as it contains the detailed technical specifications and requirements for the "Exterior Repair and Coating Building 1" project. It outlines the scope of work, safety protocols, quality control measures, and specific material and installation requirements. Bidders must thoroughly review this document to understand the full extent of the project, assess their capability to meet all requirements, and accurately estimate costs and timelines for their proposals. The detailed specifications will directly impact the execution of the work and the final product.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions.

• Activity Categorization: Identifies four categories (A, B, C, D) based on the nature and scale of construction/renovation/maintenance work.
• Affected Area Assessment: Maps the activity area and adjacent areas, noting the services/types of areas and points of contact.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with patients in the affected areas.
• Level of Precautions: Determines the required level of infection prevention and control (Levels I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Control Measures: Details specific infection prevention and control measures required for each Level of Precaution, including requirements for cleaning, dust control, barrier construction, negative air pressure, and HVAC/water system management.
• Completion Measures: Outlines minimum measures for cleaning, HVAC, and water systems upon completion of the activity.
• Permit Form: Includes a fillable permit form for Level III and IV activities, detailing specific control measures and requiring signatures from the Project Manager and Infection Preventionist.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work within VHA facilities. Bidders involved in such activities will need to comply with the specified ICRA procedures, precautions, and permit requirements, which will impact project planning, execution, and cost.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline for performing ICRAs to determine the necessary infection prevention and control precautions based on activity type and patient risk.

• Activity Categorization: Identifies four categories (A, B, C, D) for construction/renovation/maintenance activities based on scope, duration, and impact (e.g., dust creation, patient/employee presence).
• Affected Area Assessment: Maps the "Activity Area" and adjacent areas that will be impacted, along with the Point of Contact (POC) for each.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in the affected areas.
• Level of Precautions: Determines the minimum required infection prevention and control precautions (Levels I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Control Measures: Details specific control measures required for each Level of Precaution (I-IV), including dust control, barrier construction, negative pressurization, and worker PPE.
• Completion Measures: Outlines minimum infection prevention and control measures required upon completion of the activity, including cleaning and HVAC system verification.
• Permit: A fillable permit form is included for Level III and Level IV activities, requiring posting at the site and detailing project information, activity category, patient risk, and required precautions.

This document is crucial for any contractor performing construction, renovation, or maintenance work within VHA facilities. It outlines the mandatory infection control protocols that must be followed, directly impacting project planning, execution, and costs. Bidders must understand these requirements to accurately estimate resources, timelines, and compliance measures. The "Activity Category" and "Level of Precautions" determined will dictate the specific containment, ventilation, and personal protective equipment (PPE) needed, as well as potential permit requirements.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used for performing facility risk assessments for Construction, Renovation, and Maintenance work. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It also includes a fillable permit form for posting at the activity site.

• Activity Details: Includes location (Building 1 Exterior Repair and Coating Phase I & Phase II), activity name/description (repairing exterior facade, cracks in brick/sealant, coating/sealing exterior surfaces), and activity type (Large Scale).
• Control Measures: Details specific control measures based on activity type (Inspection/Upkeep, Small-scale, Large-scale), including requirements for safety plans, hazard communication, site visits, LOTO, and communication plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to minimize disruption.
• Permit: A fillable permit section includes project details, start/completion dates, permit expiration, and checkboxes for applicable control measures and activity hazard analyses.

This document is crucial for understanding the safety and risk management protocols required for the project. Bidders need to be aware of the extensive safety planning, hazard analysis, and coordination efforts mandated by this PCRA. It highlights the "Large Scale" nature of the activity, indicating significant safety and logistical considerations. The permit section provides key dates (Project start: 03/01/2026, Completion: 09/01/2026, Permit Expiration: 10/01/2026) and outlines the required control measures that a contractor must implement and adhere to.

Form / Attachment / Pricing Sheet

This document contains drawings and photographs related to the "Building 1 Exterior Repair and Coating Phase 1" project (Project Number 508-26-102). It serves to visually represent the existing conditions of Building 1 and provide an overall site plan for the project.

• Sheet A101 (Overall Plan): Depicts the site plan for the Atlanta VAMC, highlighting Building 1 and its surrounding areas. It indicates the perimeter to be cleaned, repaired, and coated with an elastomeric coating. Louver locations and notes regarding their protection during work are also shown.
• Sheets A501 & A502 (Photos - Existing Conditions): Provide photographic evidence of the current state of Building 1's exterior, including various views of the facade, louvers, brickwork, and sealant conditions. These are intended to represent conditions as of the sheet's original date.

These documents are crucial for bidders to understand the scope of work, the specific areas of Building 1 that require repair and coating, and the existing conditions that may impact the project. Bidders should review these visuals in conjunction with the project specifications and consider attending a pre-bid site visit to fully assess the existing conditions as noted in the general notes.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - INVOICING," outlines the procedures and requirements for submitting invoices for payments under the referenced RFP (36C24726R0078). It details the electronic invoicing process mandated by the VA.

• Payment Method: Payments will be made via Electronic Funds Transfer (EFT) in accordance with FAR 52.232-33.
• Invoice Submission: Invoices must comply with FAR 52.232-5 and 852.232-70.
• Mandatory Electronic Submission: The VA mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC), which partners with Tungsten Network e-Invoicing.
• Tungsten Network Registration: Vendors must register with Tungsten Network via email (VA.Registration@Tungsten-Network.com) or phone (1-877-489-6135) to submit electronic invoices. This service is free for VA vendors.
• Submission Portal: Electronic invoices are to be submitted via the VAFSC e-Invoice portal at https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors being added to FMS must update information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Interested parties without prior VA contracts can request a Form 10091, requiring ID.Me registration.
• Contact Information: Provided for Tungsten Network e-Invoice setup and FSC e-Invoice support.

This attachment is critical for understanding the payment and invoicing process. Bidders must be prepared to comply with the mandatory electronic invoicing requirements through Tungsten Network and potentially update vendor information in the Customer Engagement Portal. Failure to adhere to these invoicing procedures could impact payment processing.

Form / Attachment / Pricing Sheet

This document is the Experience Modification Rate (EMR) Form, which offerors are required to complete and return with their solicitation response. It is used to assess the offeror's safety record and experience.

• Company Information: Requires Company Name, Address, Telephone, and Email.
• OSHA 300 Form Data: Requires data for the past three years (2023, 2024, 2025) on:
  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (explanation required for any violations).
• Required Attachments: Offerors must attach copies of their OSHA 300 and 300a Forms. A link to access these forms via the OSHA publications search page is provided.
• NAICS Code: Offerors must provide their six-digit North American Industrial Classification System (NAICS) Code.
• Safety Program Administrator: Offerors must identify who administers their company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): Offerors must provide their EMR for the past 3 years. An EMR greater than 1.0 may disqualify the offeror.

This form is critical for bidders to complete accurately. The information provided, along with data from government systems (OSHA and EPA online inspection history databases), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation. Failure to provide complete and accurate information, or having an EMR greater than 1.0, could disqualify an offeror.

Solicitation / RFP / RFQ

This solicitation is for the exterior repair and coating of Building 1 at the Atlanta VA Healthcare System (AVAHCS). The project involves general construction, masonry repair, coating of exterior paintable surfaces (concrete, stucco, EIFS, wood, plastic, brick), and replacement of damaged masonry.

• Repair and coating of exterior paintable surfaces of Building 1 (northwest to southwest sides), including adjacent structures, connecting corridors, and parapet structures.

• Replacement of damaged brick and CMU blocks, and repointing/repair of damaged grouting.

• Cleaning, preparation, and priming of all surfaces.

• Application of an elastomeric 100% acrylic coating.

• Ensuring no visible imperfections or brush marks upon completion.

• Adherence to strict safety protocols, infection control plans, and hospital operations.

• Contractor must provide supervision, labor, materials, equipment, tools, supplies, and travel.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 180 Calendar Days from Notice to Proceed.

• Estimated Magnitude: $500,000 to $1,000,000.

• Proposals are due by 13:00 EST on April 27, 2026.

• Submission is electronic via email to the addresses specified on page 1, block 8. Email size limit is 10 MB.

• Evaluation Criteria: Past Performance (significantly more important than price) and Price.

• Key Deadlines: Site Visit April 1, 2026, 10:00 EST. RFIs due April 7, 2026, 13:00 EST.

• This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• Offerors must be registered in SAM.gov and certifications.sba.gov.

• Offerors must be 51% owned and controlled by one or more veterans.

• NAICS Code: 238320; Small Business Standard: $19 Million.

• Offer guarantee is required and must be submitted via email only.

• Attachments include Experience Modification Rate Form, Limitations on Subcontracting, Past Performance Questionnaire, Itemized Cost Breakdown, Wage Rate, Invoicing instructions, Specifications, Drawings, and Infection Control Risk Assessment (ICRA) forms.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in DeKalb County, Georgia. It serves as a reference for prevailing wages that must be paid to various trades working on federal or federally funded construction projects in the specified area.

• General Decision Number: GA20260305
• State: Georgia
• County: DeKalb County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Effective Dates: Various dates, with the latest modification dated 01/23/2026.
• Trades and Rates: Lists specific trades (e.g., Asbestos Worker, Electrician, Operator, Ironworker, Pipefitter, Carpenter, Laborer) with their corresponding hourly wage rates and fringe benefits.
• Identifiers: Explains various identifiers (e.g., "SU", "UAVG", "SA") used to denote the source and type of wage rate (union, survey, state-adopted).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors).
• Appeals Process: Outlines the process for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to contract non-compliance. The document helps bidders understand the labor cost component of the opportunity and ensure their bids are compliant with federal labor standards.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Itemized Cost 36C24726 R0078.xlsx", is an itemized cost breakdown worksheet associated with Solicitation No. 36C24726R0078. It is intended for bidders to detail their proposed costs across various divisions and categories.

• The worksheet is structured by CSI divisions (e.g., Division 01 - General Requirements, Division 02 – Existing Conditions, etc.) and includes a section for 'Other (If applicable)'.
• For each division, costs are to be itemized by Material, Labor, Equipment, and Other.
• A 'TOTAL' column is provided for each division, as well as a grand 'SUBTOTAL'.
• The worksheet also includes fields for Overhead, Profit, Bonds and Insurance, and a final 'Total Proposal'.
• All cost breakdown fields are currently populated with '0.0', indicating that specific cost figures are to be entered by the bidder.

This attachment is crucial for bidders to accurately price their proposal according to the solicitation's requirements. Bidders must complete this worksheet to provide a detailed cost breakdown, which will likely be a key component of their overall proposal submission and evaluation.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire (PPQ), for Solicitation RFP 36C24726R0078. It is designed to be completed by previous clients (references) to evaluate an offeror's past performance. The completed questionnaire and cover sheet are to be submitted directly to the government by the client.

Cover Sheet:

• Requires offeror to fill in Section I, including:
  • Offeror Name
  • Name, Address, Contract Number, Project Description, Amount, and Performance Period of the reference project.
  • Role of the contractor (Prime or Sub-contractor).
• Instructs offerors to forward the entire questionnaire to previous clients.
• Specifies that clients should return the cover sheet and questionnaire directly to Margaret.yeaton@va.gov.

Section II (Evaluator):

• Provides a rating scale from 1 (Unacceptable) to 5 (Superior Performance), with N/A option.
• Asks evaluators to rate the contractor on 14 specific questions covering:
  • Compliance with contract requirements
  • On-site management effectiveness
  • Personnel appropriateness
  • Timeliness of documentation submission
  • Adherence to schedule
  • Responsiveness to safety issues
  • Subcontractor coordination
  • Customer interaction
  • Problem-solving and negotiation
  • Financial management (payments, disputes)
  • Responsiveness to concerns/cure notices
  • Warranty response
  • Overall performance
  • Recommendation to work with again (Yes/No)
• Requires evaluator's point of contact information (Signature, Title, Phone, Email).

Section III (Evaluator):

• Provides space for evaluators to offer additional comments regarding the contractor's performance, particularly to explain any low ratings.

Offerors must ensure this questionnaire is sent to their references and that the references understand the submission process. The ratings and comments provided by references in this PPQ will be a significant factor in the government's evaluation of the offeror's past performance. Accurate and positive feedback from references is crucial for a strong proposal.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors.

• Services Contracts: The contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: The contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for evaluation and award.
• Consequences of Non-Compliance: False certifications are subject to penalties, including prosecution. The VA may also refer non-compliant contractors to suspension/debarment or impose fines.

This is a mandatory certification that bidders must complete and submit with their offer. Understanding the specific subcontracting limitations for services, general construction, or special trade construction is crucial for accurate proposal preparation and to ensure compliance if awarded the contract. Failure to submit this form correctly will result in disqualification.

Solicitation / RFP / RFQ

This is a presolicitation notice for construction services for "508-26-102, Building 1 Exterior Repair and Coating Phase 1 FY26" at the Atlanta VAMC. It is not a Request for Proposal (RFP), and contractors should not submit proposals until the official RFP is posted.

• Furnish all labor, materials, equipment, supervision, and incidentals for exterior repair and coating of Building 1.

• Specifically, the work involves coating the exterior paintable surfaces (concrete, stucco, EIFS, wood, plastic) on the northwest and southwest faces of Building 1, including adjacent structures and parapet structures.

• The final finish must be free of visible imperfections or brush marks and meet manufacturer's recommended curing times and conditions.

• Contract Type: Firm Fixed Price Construction.

• Estimated Magnitude: Between $500,000 and $1,000,000.

• Estimated Completion Period: 180 calendar days from Notice to Proceed (NTP).

• NAICS Code: 238320 (Painting and Wall Covering Contractors) with a size standard of $19.0 million.

• Product Service Code (PSC): Z1DA (Maintenance of Hospitals and Infirmaries).

• The official solicitation (36C24726R0078) is expected to be posted on or about 3/24/2026 to sam.gov.

• Proposals will be considered if they meet the requirements listed in the solicitation.

• This requirement will be procured using the Trade-Off Source Selection process.

• A pre-proposal site visit will be announced in the solicitation.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Contractors must be certified and listed in the SBA certification database and registered in SAM.gov at the time of qualification submission.

• Compliance with VAAR Clause 852.219-73 and 852.219-75 regarding subcontracting limitations for SDVOSBs is required.

• Joint ventures are eligible if they meet specific requirements outlined in 13 CFR 128.402 and VAAR Clause 852.219-73(c).

• Contact: Margaret Yeaton, Contracting Specialist, Margaret.yeaton@va.gov, 706-231-7600.

• Response Date/Time/Zone: 04-27-2026 13:00 CENTRAL TIME, CHICAGO, USA.