Z1DA--537-26-200 FY26 Facility Cooling Improvements

Solicitation / RFP / RFQ

This solicitation is for "FY26 Facility Cooling Improvements" at the Jesse Brown VA Medical Center in Chicago, IL. The project aims to upgrade and replace existing cooling systems to ensure adequate environmental conditions.

• Replacement of six existing APC InRow Cooling units and corresponding condensing units on the roof of the Damen Bldg.

• Replacement of the AHU-AC21 serving Nutrition Food and Service, including associated systems, fan coil units, fin tube radiation system, and exhaust fans.

• Work includes demolition, installation of new equipment, temporary cooling during replacement, and integration with the Building Automation System (BAS).

• Asbestos survey and potential abatement are required for the AHU-AC21 replacement.

• Compliance with VHA Directive 1192 regarding influenza vaccination or masking for contractor personnel.

• Procurement Type: Firm Fixed Price Contract.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19 Million.

• Estimated Value: $19 Million.

• Period of Performance: Base CLIN to be completed within 76 days from Notice to Proceed (NTP). Option CLIN to be completed within 245 days from NTP.

• Site Visit: Wednesday, May 6, 2026, at 0900 Local Time.

• RFQ Questions Deadline: Wednesday, May 13, 2026, 1700 Local Time, via email to Ryan.McMillin@va.gov.

• Offer Due Date: May 29, 2026, 17:00 CDT.

• Evaluation factors are not detailed in this section but will be outlined in FAR 52.212-2.

• This procurement is a 100% set-aside for Verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be eligible under VAAR subpart 819.70 and meet the assigned NAICS code size standard.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Specific details on invoicing, payment, and contractor facility requirements are provided.

Form / Attachment / Pricing Sheet

This document is an Asbestos Reinspection Report for the Jesse Brown VA Medical Center in Chicago, IL, conducted from September 3-6, 2019. It details the findings of asbestos-containing materials (ACM) within Buildings 1A, 1B, 11A, and 11B.

• Executive Summary: Outlines the contract details, inspectors, and the scope of the survey, noting no limitations.
• State and Local Regulations: Mentions compliance with Illinois and Federal asbestos regulations.
• Analytical Methods: Describes the sampling protocol based on EPA and AHERA requirements, and the use of Polarized Light Microscopy (PLM) for analysis by EMSL Analytical.
• Summary of Findings: Lists identified asbestos-containing building materials, their locations, and quantities for each building (1A, 1B, 11A, 11B).
• Explanation of Assessment: Defines categories for asbestos-containing materials (ACM) and their condition, potential for damage, and recommended response actions.
• Explanation of Remediation Cost Estimates: States that cost estimates are based on RS Means data, adjusted for VA requirements.
• Conclusion/Recommendations: Notes the development of an Operations & Maintenance (O&M) plan and recommends exploratory demolition and sampling for renovation/alteration work.
• Appendices: Include Acronyms, Sampling Data, Photographs, Laboratory Reports, Inspector Certifications, Lab Certifications, Location Drawings, and the O&M Plan.

This report is crucial for any bidder involved in renovation, demolition, or maintenance activities at the Jesse Brown VA Medical Center. It identifies the specific locations, types, and quantities of asbestos-containing materials, which will directly impact project planning, safety protocols, cost estimations, and compliance requirements. Understanding the presence and condition of ACM is essential for developing accurate bids and ensuring safe execution of work.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the project specifications for the "AHU AC-21 Replacement Serving Nutrition Food & Service" at the Jesse Brown Veteran Affairs Medical Center. The primary objective is the replacement of the Air Handling Unit (AHU) AC-21 and associated systems.

• Replacement of AHU AC-21, Fan Coil System, Reheat Coils, Exhaust Fans, and Fin Tube Radiation System serving the Nutrition Food & Service area.

• Demolition of existing HVAC equipment on the Third Floor Roof of Building 1-B.

• General construction, alterations, and necessary removal of existing structures and construction.

• The project is located at the Jesse Brown Veteran Affairs Medical Center, 820 South Damen Avenue, Chicago, IL 60612.

• Building No. 1B will be occupied during the performance of work, with immediate areas of alterations being vacated.

• Contractor must ensure continuous operation of the Medical Center's utilities 24 hours a day, 7 days a week.

• All work must be coordinated with the Contracting Officer Representative (COR) to ensure no lapses in operation.

• Contractor must develop a work plan and schedule detailing procedures, equipment, materials, interim life safety measures, and phasing dates.

• Contractor must take measures to protect existing equipment and property from dust and debris.

• Contractor must permit access to VA personnel and patients through construction areas.

• Minimum temperature of 4 degrees C (40 degrees F) must be maintained at all times.

• Existing fire protection and alarm equipment must be maintained in operating condition.

• Existing utility services must be maintained at all times, with temporary facilities provided to assure uninterrupted services.

• Electrical work must be accomplished de-energized and in Electrically Safe Work Condition, with specific procedures for energized work.

• Abandoned lines must be removed back to their source or sealed, capped, or plugged.

• Construction waste management plan must be developed and implemented, with a minimum diversion rate of 50% for construction and demolition waste.

• Sustainable construction requirements must be followed, including those related to recycled content, biobased content, and low pollutant-emitting materials.

• Commissioning of HVAC systems is required, including testing, adjusting, and balancing, and demonstration and training for VA personnel.

• Seismic restraint requirements for non-structural components must be followed.

• Firestopping, joint sealants, and insulation must be installed according to specified standards.

• Electrical installations must comply with NFPA 70, NEC, and other relevant codes.

• Motors must meet NEMA and DOE efficiency standards.

• Direct-Digital Control (DDC) system must be BACnet compliant.

• Quality control system must be established and maintained throughout the project.

• Temporary interior signage is required.

• Seismic restraint requirements for non-structural components are detailed.

• Noise and vibration control measures must be implemented.

• Testing, adjusting, and balancing of HVAC systems are required.

• HVAC air cleaning devices (filters) must meet specified standards.

• Packaged, outdoor, central-station air-handling units must meet specified requirements.

• Cast-in-place concrete must meet specified standards.

• Structural steel framing must comply with specified standards.

• Firestopping materials must meet specified standards.

• Joint sealants must meet specified standards.

• Painting must comply with specified standards.

• Seismic restraint requirements for non-structural components must be followed.

• Common work results for HVAC must be followed.

• HVAC and boiler plant insulation must be installed according to specifications.

• Commissioning of HVAC systems is required.

• Direct-Digital Control System for HVAC must be installed and commissioned.

• Hydronic piping must be installed according to specifications.

• Steam and condensate heating piping must be installed according to specifications.

• HVAC air cleaning devices must be installed according to specifications.

• Air coils must meet specified standards.

• Requirements for electrical installations must be followed.

• Low-voltage electrical power conductors and cables must be installed according to specifications.

• Grounding and bonding for electrical systems must be performed.

• Raceway and boxes for electrical systems must be installed according to specifications.

• Enclosed switches and circuit breakers must be installed according to specifications.

• Interior lighting must be installed according to specifications.

• Seismic restraint requirements for non-structural components must be followed.

• Common work results for HVAC must be followed.

• Noise and vibration control for HVAC piping and equipment must be implemented.

• HVAC and boiler plant insulation must be installed according to specifications.

• Commissioning of HVAC systems is required.

• Direct-Digital Control System for HVAC must be installed and commissioned.

• Hydronic piping must be installed according to specifications.

• Steam and condensate heating piping must be installed according to specifications.

• HVAC air cleaning devices must be installed according to specifications.

• Air coils must meet specified standards.

• Requirements for electrical installations must be followed.

• Low-voltage electrical power conductors and cables must be installed according to specifications.

• Grounding and bonding for electrical systems must be performed.

• Raceway and boxes for electrical systems must be installed according to specifications.

• Enclosed switches and circuit breakers must be installed according to specifications.

• Interior lighting must be installed according to specifications.

This document is a Project Manual containing specifications for the AHU AC-21 Replacement project. It details the design, construction, and installation requirements for the HVAC system replacement and associated demolition work.

Forms / Attachments / Pricing Sheets

This document contains bid drawings for the AHU-AC21 Replacement Serving Nutrition Food and Service project at the Jesse Brown VA Medical Center. It provides detailed plans, schedules, and diagrams related to the mechanical systems involved in the replacement and upgrade of air handling units, fan coil units, and associated piping and controls.

• Title Sheet and Location Plan (G-1): Provides an overview of the project, facility map, index of drawings, and applicable codes and standards.
• General Notes and Conditions (G-2): Outlines contractor responsibilities, site verification requirements, and general construction practices.
• Demolition Plans (MD-1, MD-2, MD-3): Detail the scope of work for removing existing equipment and systems.
• Mechanical Schedules (M-1, M-2, M-3): Include detailed specifications for ventilation, hot water fin tube radiation, heat exchangers, electric unit heaters, hydronic specialties, fans, and air handling units.
• Mechanical Details (M-4, M-5): Illustrate specific installation details for piping, dampers, air devices, and other mechanical components.
• Piping Diagrams (M-6): Show the layout and connections for hot water piping systems.
• Control Diagrams (TC-1, TC-2): Detail the temperature control systems, sequences of operation, and points lists for various equipment.
• Ventilation Flow Rates (V-1): Specifies the required airflow rates for different areas within the facility.

These drawings are critical for bidders to understand the full scope of the project, including the existing conditions, demolition requirements, new equipment specifications, installation details, and control system integration. They are essential for accurate bidding, proposal development, and project execution.