Z1DA--578-M26106 ED AiPhone AP: 36C252-26-AP-2722 PR: 578-26-4-6121-0567
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Great Lakes Health Care System, VISN 12, Hines VAMC, is conducting market research through a Sources Sought Notice to identify qualified contractors. The purpose is to gather information on firms capable of providing electrical installation services for new Cat6 data drops and AiPhone units at the Edward Hines Jr. VA Hospital, Building 200, Emergency Department (ED). Responses are due by May 15, 2026, at 10:00 AM. This is for informational and planning purposes only and is not a solicitation.
Scope of Work
The contractor will be required to provide all labor, materials, tools, and equipment to perform the following:
- Install five (5) new Cat6 data drops.
- Install new AiPhone units and support accessories.
- Remove existing communication wire while pulling new Cat6.
- Coordinate with Hines Engineering, Hines Police, Hines ED, and AiPhone representatives for installation, start-up, and staff training.
- Replace two existing video doorbell wall boxes and five existing communication wires with new Cat6 (estimated 500 linear feet).
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 238210 Electrical Contractors and Other Wiring Installation Contractors
- Set-Aside: None specified (market research stage to determine)
- Onsite Work Duration: Not to exceed four (4) days.
- Total Contract Duration: Thirty (30) days (including pre-construction, material lead times, onsite work, and close-out).
- Work Hours: New data drops and wire removal must be performed during off-hours (7:00 PM – 5:00 AM, Monday – Friday).
- Response Due: May 15, 2026, 10:00 AM
- Published: May 7, 2026
Submission Requirements
Interested parties must provide:
- Company name, address, point of contact, SAM.gov UEID, and email address.
- Company size status (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business); SDVOB/VOSB must be certified.
- Confirmation of small business status under NAICS 238210.
- Indication if services are available on a current federal contract.
Important Notes
- A pre-quote site visit is encouraged.
- Strict adherence to Infection Control Risk Assessment (ICRA) and Preconstruction Risk Assessment (PCRA) protocols is required, including the use of rigid infection control panels.
- All personnel must have OSHA certifications, and an OSHA-certified site superintendent must be present during work.
- Contractor badging is a required security procedure.
- The Buy American Act applies to material purchases.
- Contractors must be registered in SAM.gov.
Contact Information
Questions should be sent to Rebecca Picchi at Rebecca.picchi@va.gov.