Z1DA--619A4-23-106 Correct the Mechanical/Fixtures & Piping for Buildings 2, 4 & 4A (VA-26-00016382)

Amendment / Modification

This amendment (0003) to solicitation 36C24726R0070 extends the deadline for the receipt of offers. The original deadline has been extended to April 24, 2026, at 1300 CDT. The purpose of this amendment is to upload additional RFI answers and the hazmat survey report, referenced as Attachment 11 and 12.

• RFI Answers (Attachment 10 - Revised)

• Hazmat Survey Report (Attachment 11)

• The Hour & Date for Receipt of Offers is EXTENDED to: 04-24-2026 1300 CDT.

• All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation, clarifying various aspects of the project requirements, execution, and administrative details.

• Staffing: The Superintendent can serve as the Quality Control Manager and Safety and Health Officer simultaneously. Commissioning is not required.
• Work Hours: While general construction hours are Monday-Friday 8 am-4:30 pm, work requiring water shutdowns or affecting facility operations must be performed after hours or on weekends, with advance approval.
• Phasing: Project phases can be completed simultaneously and can involve work in multiple buildings, subject to agreement with the Medical Center Director and COR.
• ICRA Requirements: Alternative methods for venting negative air are detailed in Appendix A, allowing for HEPA-filtered interior exhaust if exterior venting is not feasible. Fire retardant zip-walls and plastic sheeting are acceptable for containment.
• Firestopping: The requirement for an FM Global-approved firestopping subcontractor will not be waived due to local contractor availability.
• Insulation: Insulation is required for domestic water piping but not for fire protection piping.
• Asbestos: If Asbestos Containing Materials (ACM) are removed, they must be replaced with matching materials or specified fireproofing/sealant/plaster as detailed on drawing PL501. Flooring removed or damaged must be replaced to match existing.
• Water Shutoff: The COR cannot guarantee main water valves will function; contractors must include line-item costs for freezing existing lines. Water shutoffs require 15 days advance approval and must occur after hours or on weekends.
• Hydrant Flow Tests: Flow test data for hydrants near Buildings 2, 4, and 4a are provided.

These clarifications provide essential details for bidders to accurately scope their proposals, understand site constraints, and plan for specific execution requirements, particularly concerning safety, infection control, and critical system shutdowns.

Form / Attachment / Pricing Sheet

This document is an Asbestos Containing Materials (ACM) Survey Report for Buildings 2, 4, and 4A at the Tuskegee Veterans Affair Medical Center. It details the findings of a survey conducted by Environmental Health Consultants, LLC (EHC) for Beaufort Engineering Services.

• Survey Scope: The survey focused on specific areas within Buildings 2, 4, and 4A, including the basement service room (4A), pump room (2), attic (2), room 332 (4A), and room 325 (4). Areas outside these five locations were excluded.
• Methodology: The survey involved visual observation, bulk sampling, and laboratory analysis using Polarized Light Microscopy (PLM).
• Findings: The primary finding was black tar firestopping around floor penetrations in the attic of Building 2. This material was found to contain 4% and 6% Chrysotile asbestos and is classified as NESHAP category II non-friable.
• Materials Tested: A total of thirty-seven (37) bulk samples were collected and analyzed from various materials including fireproofing, endcap sealant, saddle block, plaster, floor tile, floor mastic, pipe wrap, and firestopping.
• Accreditations: The report includes appendices with licenses and accreditations for the inspector and the laboratory.

This report is crucial for any bidder involved in renovation or construction activities within Buildings 2, 4, and 4A. It identifies the presence and location of asbestos-containing materials, which will necessitate specific handling, abatement, and disposal procedures during any work performed. Bidders must be aware of these findings to accurately scope their work, ensure compliance with environmental regulations, and manage project risks.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the project, clarifying various aspects of the work, staffing, and site conditions.

• Commissioning: Commissioning is not required for this project. Consequently, a dedicated commissioning manager is not needed.
• Staffing Roles: The Superintendent can concurrently serve as the Quality Control Manager and the Safety and Health Officer. A full-time on-site QC manager is required, but this role can be filled by the Superintendent. Similarly, a full-time on-site Safety and Health Officer is required and can also be filled by the Superintendent.
• Quality Control Plan: The QC plan can be implemented by the on-site superintendent and administered by the Project Manager without additional staff, as is typical for VA projects.
• Funding: The project is scheduled for award within the current fiscal year, and full funding is anticipated.
• Work Hours: Work affecting facility operations, including all shutdowns, must be performed after hours or on weekends.
• Phasing: The project can be completed in phases, which can be done simultaneously and must be mutually agreeable to the Medical Center Director, COR, and Contractor.
• Backflow Preventers: The lead time for backflow preventers is approximately 20 days, dependent on contractor selection and approved equipment.
• ICRA Containment & Venting: Appendix A provides alternative methods for interior construction space exhaust, including HEPA filtration for exhaust directed indoors. Fire retardant zip-walls and plastic sheeting are acceptable for containment up to Category B Level 1 or 2. Plastic wall panels are acceptable for containment above Category B.
• Automation Systems: The project integrates with a Johnson Controls (Simplex) fire alarm system and a Johnson Controls Building Automation System. Titan Fire and Security (Joe Campbell) services the fire alarm system, and Jim Lott services the BAS.
• Permits: The contractor is responsible for obtaining all required permits outside of the VA.
• Water Shut-off: The COR cannot guarantee main water valve functionality. Contractors must include a line-item cost for freezing existing lines. Water shut-offs must be approved by the COR 15 days in advance and can occur after hours and on weekends.

These clarifications provide essential details for bidders regarding staffing flexibility, operational requirements, containment strategies, and logistical planning, which may influence proposal development and pricing.

Amendment / Modification

This amendment (0002) to solicitation 36C24726R0070 uploads the answers to Requests for Information (RFIs). Please refer to the attached document titled '619A4-23-106 Correct Mechanical bldg 2 4 4a RFI' for the RFI answers.

This amendment provides clarifications via RFI answers, but does not explicitly state which sections of the original solicitation are modified or replaced. It references an attachment for the RFI responses.

All other terms and conditions of the original solicitation remain unchanged. Bidders should review the attached RFI answers to understand any potential impacts on their proposals. The amendment does not indicate any changes to proposal deadlines or submission requirements.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Project 619A4-23-106, which involves correcting the mechanical, fixtures, and piping for Buildings 2, 4, and 4A. The sheet records attendees, their titles, companies, phone numbers, and email addresses.

• Project: 619A4-23-106, Correct the Mechanical / Fixtures and Piping for Buildings 2, 4, 4A
• Date of Site Visit: 3/24/2026
• Attendees: A list of individuals from various companies, including:
  • Daikin/E.T. Services
  • Coburn Contractors
  • Houston Mechanical
  • Advantage Contracting
  • Advantage Contracting
  • Alexander Electric/P1B
• Contact information (phone and email) for each attendee.

This sign-in sheet provides contact information for companies that attended the site visit. This can be valuable for potential bidders seeking to understand who is involved in the project, identify potential subcontractors or partners, or gather contact details for further inquiries related to the opportunity.

Amendment / Modification

This amendment (0001) to solicitation 36C24726R0070 serves to upload the site visit attendance sheet. Please refer to the attached document for this information.

• Site visit attendance sheet (new attachment).

All other terms and conditions of the original solicitation remain unchanged. There is no stated impact on proposal deadlines or submission requirements.

Form / Attachment / Pricing Sheet

This document is the "Experience Modification Rate Form" which Offerors must complete and return with their response to the solicitation. It is used to gather information related to a company's safety record and experience modification rate (EMR).

• Company Name, Address, Telephone, Email, and Contact Information.

• OSHA 300 Form data for the past three years, including:

  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (explanation required for any violations).

• NAICS Code for the acquisition.

• Information on who administers the company's Safety and Health Program.

• Company's Insurance Experience Modification Rate (EMR) for the past 3 years.

• Offerors must complete all fields.

• Copies of OSHA 300 and 300a Forms must be attached. These can be accessed via the provided OSHA publications search page.

• An explanation must be attached for any OSHA violations in the last 3 years.

This form is critical for bidders to complete accurately. The information provided, along with government system data (OSHA and EPA online inspection history), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation. An EMR greater than 1.0 may disqualify the offeror.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• The certification includes acknowledgment of potential penalties for false statements and an agreement to provide documentation for compliance verification.
• A formal certification section must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This is a mandatory certification. Offerors must complete and submit this form as part of their proposal. Failure to provide this certification will render the offer ineligible for evaluation and award. Bidders must understand the specific subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire (PPQ), for Solicitation RFP 36C24726R0070 concerning Correct Mechanical Fixtures and Piping for Buildings 2, 4 & 4a. It is designed to gather feedback from previous clients on an offeror's performance.

• Cover Sheet: To be included with the proposal submission and forwarded to previous clients. It requires the offeror to fill in Section I with their information and the reference's information (organization name, address, contract number, project description, contract amount, performance period, and role as prime or sub-contractor).
• Questionnaire (Section II): To be completed by the evaluator (previous client). It includes a numerical rating scale (1-5, N/A) for various aspects of contractor performance, such as compliance, on-site management, personnel, timeliness, schedule adherence, safety, coordination, customer interaction, problem-solving, financial management, responsiveness to concerns, and warranty notifications. It also asks for an overall performance rating and whether the evaluator would work with the contractor again.
• Comments (Section III): A space for the evaluator to provide additional comments, particularly to explain any low ratings.

Offerors must complete Section I of this PPQ and ensure it is sent to their previous clients. The completed questionnaire, returned directly to the government by the client, will be used to evaluate the offeror's past performance. It is the offeror's responsibility to ensure correct contact information is provided for their references.

Form / Attachment / Pricing Sheet

This document is Attachment 4, an Itemized Cost Breakdown Worksheet for Solicitation No. 36C24726R0070. It serves as a template for bidders to detail their proposed costs.

The worksheet is structured by CSI divisions (e.g., Division 01 - General Requirements, Division 02 – Existing Conditions, etc.) and includes categories for Material, Labor, Equipment, and Other costs. Each division has a total, and there are subtotals for each category, as well as for Overhead, Profit, and Bonds and Insurance. A final 'Total Proposal' line is provided.

Bidders are required to complete this worksheet to provide a detailed breakdown of their proposed costs for the solicitation. All cost categories within each division, as well as overhead, profit, and bonds/insurance, must be itemized. The totals from this worksheet will contribute to the overall proposal evaluation.

Forms / Attachments / Pricing Sheets

This document is a set of architectural and engineering drawings for the "Install Dual Parallel Piping for Domestic Water and Fire Protection in Buildings 2, 4 and 4A" project at the Central Alabama Veteran's Health Care System, East Campus. It details the scope of work, demolition plans, new work plans, and specific details for plumbing and fire protection systems.

• Sheet Index (G1001): Provides a comprehensive list of all drawings included in the set.
• Project Information (G1002): Outlines applicable codes, general notes, and project specifics.
• Infection Control, Demolition & Phasing Info (G1004): Details requirements for infection control during construction, demolition procedures, and project phasing.
• Hazardous Materials Abatement Plans (HA001-HA003): Identifies locations of potential asbestos and lead-based paint requiring abatement.
• Plumbing Legends and Abbreviations (PL001): Defines symbols and abbreviations used in the plumbing drawings.
• Plumbing Demolition Plans (PD101-PD102): Shows existing plumbing to be removed in Buildings 4A and 2.
• Plumbing New Work Plans (PL101-PL102): Illustrates the proposed new plumbing installations, including backflow preventer assemblies in Buildings 4A and 2.
• Plumbing Details and Schedule (PL501): Provides specific details for backflow preventer piping, hanger details, and pipe penetration through fire-rated walls, along with a backflow preventer schedule.
• Fire Riser Plans (FP101-FP103): Details the fire protection system risers in Buildings 2 (attic), 4A (3rd floor), and 4 (3rd floor), including the installation of double check valves.
• Fire Riser Details (FP501): Shows typical details for double check backflow preventer piping and installation.

These drawings are critical for bidders to understand the physical scope of the project, including the locations and extent of demolition, new installations, and specific technical requirements for both domestic water and fire protection systems. They are essential for accurate bidding, project planning, and execution. Bidders must review these drawings to identify all work required, including coordination with existing systems, hazardous material abatement, and adherence to infection control protocols.

Specifications / Technical Documents

This document contains the specifications for installing dual parallel piping for domestic water and fire protection in Buildings 2, 4, and 4A at the Tuskegee Veterans Affairs Medical Center (VAMC). It details the requirements for:

• Scope of Work: Installation of dual parallel piping for domestic and fire protection, including backflow preventers on fire risers.

• General Requirements: Safety requirements, site security, operations and storage areas, alterations, disposal and retention, protection of existing structures, restoration, physical data, layout of work, as-built drawings, use of roadways, temporary use of mechanical and electrical equipment, temporary use of existing elevators, temporary toilets, availability and use of utility services, phasing, and protection of environmental resources.

• Specific Systems: Detailed specifications for plumbing, fire suppression (dry-pipe sprinkler systems), thermal insulation, firestopping, joint sealants, painting, and lead-based paint removal and disposal.

• Materials and Equipment: Requirements for various materials including concrete, steel, insulation, firestopping, joint sealants, paint, plumbing piping, valves, meters, gauges, and equipment identification.

• Installation and Testing: Procedures for installation, startup, testing, and demonstration of systems.

• Installation of dual parallel piping for domestic water and fire protection in Buildings 2, 4, and 4A.

• Installation of backflow preventers on fire risers.

• Compliance with all applicable codes, standards, and VA specifications.

• Detailed submittals, including shop drawings, product data, and sample panels.

• Comprehensive quality control program.

• Thorough testing and commissioning of all systems.

• Provision of as-built drawings and operations and maintenance manuals.

• Contract Number: 36C24723C0066

• Project Number: 619A4-23-106

• Submittal Date: October 2023 (100% Submission)

• Submittals are required in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES.

• Detailed working drawings must be submitted and signed by a NICET Level III or Level IV Sprinkler Technician or stamped by a Registered Professional Engineer.

• Material submittals must be approved prior to purchase or delivery.

• Hydraulic calculations and valve charts are required.

• Not explicitly stated in this document, but the opportunity is with the Department of Veterans Affairs (VA).

• The document is extensive, covering a wide range of technical specifications for plumbing, fire suppression, insulation, firestopping, painting, demolition, asbestos abatement, lead-based paint removal, concrete work, and joint sealants.

• Emphasis is placed on safety, quality control, and compliance with numerous industry standards and regulations (e.g., NFPA, ASME, ASTM, OSHA, EPA, VA standards).

Form / Attachment / Pricing Sheet

This document provides the prevailing wage determinations for building construction projects in specific counties of Alabama. It is intended to inform bidders of the minimum wage rates required for various labor classifications on federal or federally-funded construction projects.

• General Decision Number: AL20260078
• Superseded Number: AL20250078
• State: Alabama
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Counties Covered: Barbour, Bullock, Butler, Coffee, Covington, Crenshaw, Macon, and Pike.
• Labor Classifications and Rates: Lists specific trades (e.g., Boilermaker, Electrician, Plumber, Carpenter, Laborer) with their corresponding hourly wage rates and fringe benefits.
• Executive Order Notes: Includes information on paid sick leave (EO 13706) and minimum wage requirements (EO 13658) for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance. The document also highlights important federal contractor labor standards related to paid sick leave and minimum wage.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - INVOICING," outlines the procedures and requirements for submitting invoices for payments related to the solicitation RFP 36C24726R0070. It details the mandated electronic invoicing process.

• Payment Basis: Payments will be made in accordance with FAR 52.232-33 and FAR 52.232-5.
• Electronic Submission: Invoices must be submitted electronically to the Veterans Affairs Financial Services Center (VAFSC) via Tungsten Network e-Invoicing.
• Vendor Registration: All vendors must register with Tungsten Network. Registration can be initiated by emailing VA.Registration@Tungsten-Network.com or calling 1-877-489-6135.
• Submission Portal: Electronic invoices are to be submitted through the Tungsten Network portal: https://portal.Tungsten-Network.com/Login.aspx.
• Customer Service: Tungsten Network customer service can be reached at 1-877-489-6135 for questions regarding VA electronic invoices.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors must update information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Interested parties without prior VA contracts can request a Form 10091, requiring ID.Me registration.
• Contact Information:
  • Tungsten Network e-Invoice Setup: 1-877-489-6135
  • Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com
  • FSC e-Invoice Contact: 1-877-353-9791
  • FSC e-Invoice email: vafsccshd@va.gov

This attachment is critical for bidders as it specifies the mandatory method for invoice submission and payment processing. Understanding and complying with these electronic invoicing requirements, including vendor registration and the use of the Tungsten Network portal, is essential for receiving timely payments upon contract award.

Solicitation / RFP / RFQ

This solicitation is for the "Correct the Mechanical / Fixtures and Piping for Buildings 2, 4, 4A" project (Project No. 619A4-23-106) at the Central Alabama Veteran Health Care System in Tuskegee, AL. The project involves installing dual parallel piping for domestic water and fire protection, and installing backflow preventer assemblies for Buildings 2, 4, and 4A.

• Installation of reduced principle backflow preventer assemblies (BFPA) for Building 2 and reconfiguration of existing BFPA for Buildings 4 and 4A.

• Replacement of existing water main piping and creation of new tie-in points.

• All work must comply with VA specifications, Design Guides, Infection Control guidelines, and applicable codes (NFPA/Life Safety Code).

• Contractor must provide all labor, supervision, transportation, materials, and incidentals.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 90 calendar days from the date of contract award or notice to proceed.

• Estimated Magnitude: Between $250,000 and $500,000.

• NAICS Code: 236220; Small Business Standard: $45 Million.

• Proposals are due by 1300 CST on April 17, 2026.

• Submission is electronic only to the email addresses specified on page 1, block 8. Subject line must include "Company Name, RFP number, Project Title."

• Proposal file size limit is 10 MB; multiple documents should be sent as separate emails.

• Evaluation Factors: Past Performance (significantly more important than price) and Price.

• Past performance is evaluated for relevancy (similar scope, magnitude, complexity) and recency (within the last 5 years).

• An Experience Modification Rate (EMR) greater than 1.0 may disqualify the bidder.

• This acquisition is 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• SDVOSB must be 51% or more owned and controlled by one or more veterans.

• Offerors must be registered in SAM.gov and certifications.sba.gov.

• Offerors must comply with VETS 4212 reporting.

• A mandatory site visit is scheduled for March 24, 2026, at 1300 CST.

• Requests for Information (RFIs) are due by April 1, 2026, via email.

• Offer guarantee is required (20% of proposal price, not to exceed $3,000,000).

• Attachments include Experience Modification Rate Form, SBA Vet SB Cert Program Class Dev, PPQ, Itemized Cost Breakdown, Wage Determinations, Invoicing instructions, Specifications, and Drawings.

Solicitation / RFP / RFQ

This is a presolicitation notice for construction services to correct mechanical/fixtures and piping for Buildings 2, 4, and 4A at the Central Alabama Veterans Health Care System (East Campus) in Tuskegee, AL. This notice is not a Request for Proposal (RFP); contractors should await the official RFP posting.

• Installation of dual parallel piping for domestic water and fire protection for Buildings 2, 4, and 4A.

• Installation of backflow preventer assemblies (BFPAs) for each building according to VA standards.

• Reconfiguration of existing domestic water systems in Buildings 4 and 4A to accommodate individual BFPAs.

• Replacement of water main piping serving Buildings 4 and 4A (4" diameter) and insulation.

• Contractor shall provide all labor, supervision, transportation, materials, and incidentals.

• Contract Type: Firm Fixed Price Construction.

• Estimated Magnitude: Between $250,000 and $500,000.

• Estimated Completion Period: 90 calendar days after Notice to Proceed.

• The solicitation (36C24726R0070) is expected to be posted on or about 03/9/2026 to sam.gov.

• Proposals will be accepted once the RFP is posted.

• Procurement will use a Trade-Off Source Selection process.

• Offerors are responsible for checking sam.gov for any amendments.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• SDVOSBs must be certified and listed in the SBA database and registered in SAM at the time of submission.

• Compliance with VAAR Clause 852.219-73 and 852.219-75 is required.

• For special trade contractors, not more than 85% of the contract amount can be paid to firms that are not certified SDVOSBs or VOSBs.

• A pre-proposal site visit will be announced in the solicitation.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Product Service Code (PSC): Z1DA (Maintenance of hospitals and infirmaries).