Z1DA--674A4-22-265 Upgrade Environmental Controls Bldg. 223

Other / Unclassified

This document is a sign-in sheet from a site visit for the "Red Barn" opportunity. It lists attendees, their company affiliations, and contact information.

This document provides a list of companies and individuals who attended the site visit. This information may be useful for bidders to understand potential competitors or collaborators, and to identify key contacts within attending organizations.

Amendment / Modification

This amendment (0001) to solicitation 36C25726R0017 makes the following changes:

• Includes the Site Visit Sign-In-Sheet from the November 18, 2025, site visit.

• Attaches "Specifications" document.

• Attaches "Upgrade Environmental Control Systems" document.

• Extends the proposal due date from December 8, 2025, to December 12, 2025, at 1:00 PM CST.

• The due date for receipt of offers has been extended.

• Specifications and an upgrade document have been added as attachments.

• The deadline for submitting proposals is now December 12, 2025, at 1:00 PM CST.

Specifications

This document contains the "Specifications" for the "UPGRADE ENVIRONMENTAL CONTROL SYSTEMS, BLDG 223" project at the Doris Miller Veteran's Affairs Medical Center in Waco, Texas. The issue date is January 31, 2024, and it is for "100% Construction Documents" with "Open Bids".

• Project Identification: Proj. No. 674A4-22-265, Department of Veterans Affairs, Central Texas Veterans Health Care System, Doris Miller Veteran's Affairs Medical Center, Waco, Texas.

• Issue Date: January 31, 2024.

• Open Bids: 100% Construction Documents.

• Property: Property of Department of Veterans Affairs. Return within 10 days after bid opening.

• Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA): Requirements for use of these forms are established, with links provided for VHA-PCRA and VHA-ICRA forms.

• Safety and Health During Construction: VHA Directive 7715 outlines responsibilities for Contracting Officer, Construction Safety Officer (CSO), and contractor safety requirements. It also details the use of a Construction Safety Management Tool and mandates VHA-Pre-Construction Risk Assessment (PCRA) and VHA-Infection Control Risk Assessment (ICRA) forms.

• General Requirements (Section 01 00 00): Includes safety requirements, general intention for site preparation, demolition, and renovation, site visits, architect-engineer services, testing requirements, security plan, operations and storage areas, construction fence, and disposal/retention of waste.

• Specifications Index (Section 00 01 10): Lists all divisions and sections of the VHA Master Specifications, including Special Sections, General Requirements, Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Furnishings, Special Construction, Fire Suppression, Plumbing, HVAC, Electronic Safety and Security, and Electrical.

• Substitution Procedures (Section 01 25 00): Outlines the process for submitting substitution requests for materials, products, assemblies, and equipment, both during procurement and construction.

• Project Schedules (Section 01 32 16.15): Requires the contractor to develop a Critical Path Method (CPM) plan and schedule.

• Submittal Procedures (Section 01 33 00): Details requirements for preconstruction meetings, progress meetings, progress photographs, submittals for review, information, and project closeout, and requests for interpretation (RFI).

• Construction Waste Management (Section 01 74 19): Specifies requirements for the management of non-hazardous building construction and demolition waste, emphasizing minimization of landfill disposal and diversion through salvage, recycling, or reuse.

• Safety Requirements (Section 01 35 26): Lists applicable publications and definitions related to safety, including Accident Prevention Plan (APP) and Activity Hazard Analyses (AHAs).

• Thermal Insulation (Section 07 21 13): Specifies requirements for field-applied insulation for thermal efficiency and condensation control for HVAC piping, ductwork, and equipment.

• Firestopping (Section 07 84 00): Details requirements for firestopping systems for openings in walls, floors, and roof decks.

• Joint Sealants (Section 07 92 00): Covers interior and exterior sealant and their application.

• Hollow Metal Doors, Windows and Frames (Section 08 11 13): Specifies requirements for hollow metal doors, frames, and glazed openings.

• Interior Wood Doors (Section 08 14 00): Specifies requirements for interior flush wood doors with transparent finish.

• Access Doors and Frames (Section 08 31 13): Details requirements for access doors and panels installed in walls and ceilings.

• Coiling Doors (Section 08 33 00): Specifies requirements for insulated coiling doors.

• Door Hardware (Section 08 71 00): Covers furnishing, installation, and connection of door hardware.

• Glazing (Section 08 80 00): Specifies requirements for glass, frameless glass mirrors, and glazing materials.

• Subsurface Preparation for Floor Finishes (Section 09 05 16): Details subsurface preparation requirements for applied and resinous flooring.

• Resilient Base and Accessories (Section 09 65 13): Specifies resilient base adhered to interior walls and partitions.

• Resilient Tile Flooring (Section 09 65 19): Specifies installation of linoleum tile and accessories.

• Painting (Section 09 91 00): Covers all labor, materials, equipment, and services necessary to complete the painting and finishing.

• Non-Structural Metal Framing (Section 09 22 16): Specifies steel studs wall systems, ceiling or soffit suspended or furred framing, wall furring, fasteners, and accessories.

• Ceramic/Porcelain Tiling (Section 09 30 13): Specifies interior porcelain tile, waterproofing membranes for thin-set applications, and crack isolation membranes.

• Acoustical Ceilings (Section 09 51 00): Covers acoustical units and metal ceiling suspension systems.

• Metal Fabrications (Section 05 50 00): Specifies items and assemblies fabricated from structural steel shapes and other materials.

• Structural Steel Framing (Section 05 12 00): Specifies structural steel shapes, plates, and bars, and bolts, nuts, and washers.

• Steel Decking (Section 05 31 00): Specifies single pan fluted metal roof deck as roof substrate.

• Cold-Formed Metal Framing (Section 05 40 00): Specifies materials and services for installation of cold-formed steel, including tracks and required accessories.

• Wet-Pipe Sprinkler Systems (Section 21 13 13): Details design, installation, and testing of automatic wet-pipe sprinkler systems.

• Common Work Results for Plumbing (Section 22 05 11): General requirements for plumbing systems.

• General-Duty Valves for Plumbing Piping (Section 22 05 23): Specifies requirements for general-duty valves for domestic water systems.

• Facility Water Distribution (Section 22 11 00): Covers domestic water systems, including piping, equipment, and accessories.

• Facility Sanitary and Vent Piping (Section 22 13 00): Pertains to sanitary sewer and vent systems, including piping, equipment, and accessories.

• Plumbing Fixtures (Section 22 40 00): Specifies plumbing fixtures, associated trim, and fittings.

• HVAC Air Cleaning Devices (Section 23 40 00): Covers air filters for heating, ventilating, and air conditioning.

• Decentralized Unitary HVAC Equipment (Section 23 81 00): Specifies split-systems and rooftop units.

• Common Work Results for HVAC (Section 23 05 11): General requirements for HVAC systems.

• Noise and Vibration Control for HVAC Piping and Equipment (Section 23 05 41): Specifies noise criteria, vibration tolerance, and vibration isolation for HVAC and plumbing work.

• Testing, Adjusting, and Balancing for HVAC (Section 23 05 93): Details procedures for testing, adjusting, and balancing HVAC systems.

• HVAC and Boiler Plant Insulation (Section 23 07 11): Specifies field-applied insulation for thermal efficiency and condensation control.

• Direct-Digital Control System for HVAC (Section 23 09 23): Specifies the direct-digital control system for HVAC.

• HVAC Ducts and Casings (Section 23 31 00): Specifies ductwork and accessories for HVAC.

• Lighting Controls (Section 26 09 23): Specifies furnishing, installation, and connection of lighting controls.

• Low-Voltage Electrical Power Conductors and Cables (Section 26 05 19): Specifies conductors and cables.

• Grounding and Bonding for Electrical Systems (Section 26 05 26): Specifies grounding and bonding equipment.

• Raceway and Boxes for Electrical Systems (Section 26 05 33): Specifies conduit, fittings, and boxes.

• Enclosed Switches and Circuit Breakers (Section 26 29 21): Specifies fused and unfused disconnect switches and separately-enclosed circuit breakers.

• Surge Protective Devices (Section 26 43 13): Specifies Type 2 Surge Protective Devices.

• Panelboards (Section 26 24 16): Specifies furnishing, installation, and connection of panelboards.

• Interior Lighting (Section 26 51 00): Specifies furnishing, installation, and connection of interior lighting systems.

• Fire Detection and Alarm (Section 28 31 00): Specifies the furnishing, installation, and connection of the fire alarm equipment.

• The document is property of the Department of Veterans Affairs and must be returned within 10 days after bid opening.

• Visits to the site by Bidders may be made only by appointment.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the "Upgrade Environmental Controls Bldg. 223 Waco" project at the Doris Miller Department of Veterans Affairs in Waco, TX. The project involves reconfiguring electrical, mechanical, plumbing, and other systems to upgrade environmental controls in Building 223. The estimated cost range for this project is between $1,000,000 and $5,000,000.

• Provide all labor, material, equipment, and testing services for the environmental control upgrade.

• Work may require after-hours and weekend performance due to the facility's 24/7 operation.

• Contractor must coordinate all work with the Contracting Officer's Representative (COR) and adhere to VA specifications, Master Specifications, and applicable regulations (city, county, state, federal, OSHA).

• Compliance with Infection Control Risk Assessment (ICRA) and infection control standards is mandatory.

• Specific requirements include housekeeping, managing false alarms, providing fire watch, adhering to smoking policies, wearing security badges, and managing contractor parking.

• Tuberculosis (TB) screening certification is required for contract employees.

• The contractor must provide a minimum three (3) year warranty on installed systems.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 360 calendar days after Notice to Proceed.

• Performance and Payment Bonds: Due 10 calendar days after Notice of Award.

• Proof of Insurance: Due 10 calendar days after Notice of Award.

• Proposals are due no later than December 8, 2025, by 1:00 PM CST.

• Proposals must be submitted via email to miguel.gonzalez4@va.gov and CC horacio.fernandez@va.gov. Emails are limited to 5MB each, with price in a separate document from technical/past performance.

• Award will be made to a responsible SDVOSB offeror based on Past Performance and Price.

• Site Visit: November 18, 2025, at 9 am CST. Meet outside Bldg. 223, the Red Barn.

• RFIs due by November 25, 2025, at 1:00 pm CST. Submit to miguel.gonzalez4@va.gov with horacio.fernandez@va.gov CC'd.

• This requirement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered and verified in the Vendor Information Pages (www.veterans.certify.sba.gov).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small business size standard: $19 Million.

• The contractor must be registered in the System for Award Management (SAM).

• Invoicing must be submitted through the Tungsten System.

• Offerors must provide documentation for OSHA/EPA violations and Experience Modification Rate (EMR).

Form / Attachment / Pricing Sheet

This document is a "Finish Board" for the VA Upgrade Environmental Control Systems B223 project, detailing material selections for various areas of the facility.

• Paint: Specifies Sherwin-Williams interior paints for field, accent, and door frame colors, including product lines (ProMar Eg-Shel) and specific color codes (e.g., Creamy SW7012, Trusty Tan SW6087, Van Dyke Brown SW7041). It also lists a warehouse paint (Extra White SW7006) with Pro Industrial Abrasion Resistant properties.
• Flooring: Identifies Forbo LVT Allura Plank (Natural Giant Oak 60284) for throughout the interior office, with specific dimensions and layer details.
• Wall Base: Specifies Roppe Rubber Cove Base in Light Brown 147.
• Restroom: Details Sherwin-Williams interior paint (Creamy SW7012) and Concept Surfaces porcelain floor and wall tiles (Curie - Mojave) with specific dimensions for floor, wall, trim, and bullnose. It also lists Mapei Grout in Navajo Brown 35.

This document provides critical information on the specified finishes and materials required for the project. Bidders should use this to understand the aesthetic and material requirements, which may impact procurement, installation, and overall project execution.

Solicitation / RFP / RFQ

This document contains bid documents for the "Upgrade Environmental Control Systems Building 223" project (Project Number: 674A4-22-265) at the Doris Miller Veterans Affairs Medical Center in Waco, Texas. The project involves upgrading environmental control systems within Building 223.

The bid documents include a comprehensive set of architectural, mechanical, electrical, plumbing, and fire protection drawings and plans. These detail the scope of work, including:

• Architectural: Cover sheets, drawing indexes, demolition and new floor plans, reflected ceiling plans, elevations, sections, door and room finish schedules, and material legends.
• Mechanical: Air handling units, ductwork, pipe hangers, Building Automation System (BAS) requirements, graphical user interface (GUI) specifications, alarm handling, and schedules for air devices, fans, and equipment.
• Electrical: Site plans, lighting and power floor plans, special systems, electrical load analysis, and installation details.
• Plumbing: Symbols, floor plans for waste, vent, and water systems, riser diagrams, fixture schedules, and details for water heaters and pipe installation.
• Fire Protection: Symbols, site plans, floor plans, and details for fire sprinkler systems, fire hydrants, and fire department connections.
• Structural: General notes, foundation plans, roof framing plans, and detailed construction elements for a metal building system (60'x120'x14' with 1:12 roof slope).

These documents appear to be the bid set for the solicitation. Information regarding contract type, period of performance, and estimated value is not specified within these bid documents but would be in the main solicitation document.

Proposal submission instructions and evaluation criteria are not detailed within these bid documents. Key deadlines are also not specified.

No specific eligibility or set-aside requirements are detailed within these bid documents.

• The drawings are dated January 31, 2024.
• The project is managed by the Department of Veterans Affairs, Central Texas Veterans Health Care.
• The architect/engineer is Elk Consortium + WestEast Design Group JV, LLC.
• The documents include a "BID SET" stamp.
• Specific details for a Schulte Building Systems (SBS) metal building are included, covering design codes, load information, panel and framing specifications, and connection details.