Z1DA--Construct Mobile Imaging Pad (VA-26-00014107)

Award Notice

• Award Number: 36C24526C0030

• Award Date: 02-06-2026

• Award Amount: $870,552.00

• Awardee Name: MRP STEFANIK JV, LLC

• Awardee UEI: RCJEN4ZZ8BA2

• Awardee Address: 320 CANTERBURY DR, ALIQUIPPA, PA 15001

• Solicitation Number: 36C24526B0002

• Product Service Code (PSC): Z1DA

• NAICS Code: 236220

• Set-Aside: SDVOSBC

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 5 (NCO 5)

• Address: 1540 Spring Valley Dr., Huntington WV 25704

• Contracting Office ZIP Code: 25704

• Name: Aaron Morrison (Contract Officer)

• Email: aaron.morrison@va.gov

• Phone: 304-429-6755

• Recovery Act Funds: No

• Notice Type: Archive 90 days after the award date.

Amendment / Modification

This is Amendment 4 to Solicitation 36C24526B0002. The purpose of this amendment is to provide an Abstract of Bids from the bid opening that occurred on January 21, 2026, at 1:00 PM. The Abstract of Bids is attached to this amendment.

This amendment provides supplementary information (Abstract of Bids) and does not alter the original solicitation's terms and conditions.

All other terms and conditions of the original solicitation remain unchanged. Bidders are reminded that it is their responsibility to access SAM.gov for any amendments. The solicitation and any amendments are available electronically on the SAM Website (http://sam.gov).

Form / Attachment / Pricing Sheet

This document is an "Abstract of Offers - Construction" form, used to record and compare bids received for a construction project. It details the solicitation number, project title, and the offers submitted by various contractors.

• Solicitation Number: 36C24526B0002
• Project Title: Construct Mobile Imaging Pad Proj 540-24-104
• Date Opened: 1/21/2026
• Offers: Lists up to seven offerors, including their name, bid security, acknowledgment of addenda, unit price, and estimated amount.
• Base Bid and Deduct Alternates: Itemizes the base bid and six potential deduct alternates.

This abstract provides a snapshot of the bids submitted for the "Construct Mobile Imaging Pad" project. Bidders can use this to see the estimated amounts and unit prices of competing offers, including the base bid and any deduct alternates. It also confirms the number of addenda issued and the bid security provided by each offeror.

Amendment / Modification

This amendment (Amendment 3) provides clarification regarding the requirement for a West Virginia contractor's license in relation to the RFI responses.

• West Virginia Contractor License: Clarifies that a West Virginia contractor's license is required to perform the work, but it is not a requirement to submit a bid. This license will be mandatory upon award and for performance of the contract.

• Bid Due Date: Confirms that the bid due date of January 21, 2026, at 1:00 PM remains unchanged.

• FAR 52.236-7 Permits and Responsibilities: Referenced in relation to obtaining necessary licenses and permits.

• RFI Responses: The clarification is based on responses to a Request for Information (RFI).

• Bidders are reminded that they must acknowledge receipt of all amendments as described in the solicitation.

• Pricing shall be submitted utilizing the bid schedule included in the solicitation.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This is Amendment 2 to Solicitation 36C24526B0002. The purpose of this amendment is to provide:

• RFI Responses

• Updated Specifications

• Updated Drawings

• The following documents are attached or referenced:

  • 010000-GENERAL REQUIREMENTS Mobile Pad.
  • 540-24104581 Clarksburg Mobile Pad - Bid Set Drawings-R1.
  • Copy of Copy of Construct Mobile Pad Combined Bid RFIs Final.
  • Construct Mobile Imaging Pad Amendment 2 RFI Responses

• The bid due date of January 21, 2026, at 1:00 PM remains unchanged.

• A public bid opening will be held at 1:00 PM on Wednesday, January 21, 2026, in the FMS Building 8 located at 1540 Spring Valley Drive, Huntington, WV 25704.

• Electronic submissions will not be accepted; pricing shall be submitted utilizing the bid schedule included in the solicitation.

• All other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) submitted by potential bidders regarding the "Construct Mobile Imaging Pad" opportunity. It clarifies various aspects of the project, including technical requirements, logistical details, and administrative procedures.

• Staffing Roles: The awarded contractor is required to follow specifications as written regarding on-site staffing roles (Project Manager, Superintendent, SSHO). Dual-hatting is not permitted unless specified.
• Bid Due Date: The bid due date has been extended to January 21, 2026.
• Site Work & Utilities: Minor field adjustments to conduit routing are acceptable pending review. Contractors must review P and E series sheets for Points of Connection (POCs) for electrical, mechanical, and plumbing services. The contractor is responsible for locating utilities and advising the VA if they differ from plans.
• ICRA Requirements: ICRA is specific to interior construction. Contractors are still responsible for temporary environmental controls and safety requirements listed in specifications.
• Working Hours: Interior utility connections are generally expected during off-hours/weekends, but daytime work may be acceptable at the VA's discretion. This applies to all work inside the hospital.
• Pavement Requirements: The asphalt pavement specification has been clarified to 2.5” HMA Base Course and 1.5” HMA Wearing Course.
• Permits: An NPDES permit is not required by the State of WV given the limited area of disturbance. The specification will be updated to remove this requirement. Excavations over 3’11” may require a confined space permit, which the contractor is responsible for coordinating.
• Geotechnical Information: A geotech report is available for reference. Contractors are responsible for determining if it's sufficient or if additional borings are needed.
• Mobile Imaging Unit: No trailer is installed as part of this project; the scope is to make provisions for a future facility. Specific electrical connection details are on sheet E-601.
• Licensing: A State of West Virginia Contractor's License is required.

Several clarifications may impact bidding, including the extended bid due date, specific requirements for interior work hours, and confirmation of pavement specifications. Contractors should review all responses to ensure their bids accurately reflect the clarified project scope and requirements.

Forms / Attachments / Pricing Sheets

This document contains the "Bid Set Drawings" for the VAMC Clarksburg Mobile Pad project. It includes a comprehensive set of architectural, civil, structural, plumbing, and electrical drawings.

• Cover Sheet (GI001): Project title, location, project number (540-24-104), and a list of all included drawing sheets.
• Civil Drawings (CI001, CI501, C-100, XP101, GC001, GC101, CD101, CS101, CG101, CS102, LP101): Details site layout, grading, drainage, erosion control, demolition, utilities, and landscape plans.
• Structural Drawings (S-001, SS101, S-301): Pertain to general notes, temporary trailer foundation plans, and concrete details.
• Architectural Drawings (AG001, AG002, AD-101, AD-111, AD-121, AS-101, A-101, A-111, A-121): Include general notes, ICRA assessment, and partial removal plans for basement, first, and second floors, as well as site plans and elevations.
• Plumbing Drawings (P-001, P-101, P-102, P-501): Cover plumbing notes, legends, symbols, site plans, enlarged plans, and details for new work.
• Electrical Drawings (E-001, ED-100, E-100, E-101, E-102, E-103, E-501, E-601): Provide electrical legends, symbols, site demolition and new work plans for power, and overall plans for basement, first, and second floors, along with details and diagrams.
• Details and Schedules: Various sheets provide specific construction details, legends, abbreviations, and schedules (e.g., plant schedule, lighting fixture schedule).

These drawings are critical for bidders to understand the full scope of work, including site preparation, utility connections, structural requirements for the mobile pad, and the integration of new systems with existing infrastructure. They provide the detailed technical specifications necessary for accurate bidding and project execution.

General Requirements / Specifications

This document outlines the general requirements and specifications for the "Clarksburg VAMC Mobile Pad" project. It details the administrative, safety, security, and operational protocols that the contractor must adhere to throughout the construction period.

• Safety: Adherence to specific safety requirements (Section 01 35 26) and VA security management program.

• Site Preparation: Includes demolition, removal of existing structures, and preparation of the site for an equipment pad.

• Security: Strict adherence to physical and administrative security procedures, including badges, site access, and handling of sensitive information.

• Operations & Storage: Confining operations to authorized areas, proper temporary building construction, and adherence to traffic and site access rules.

• Utilities: Maintaining existing utility services, coordinating any necessary cuts or interruptions, and managing temporary utility connections.

• Alterations: Requirements for surveying existing conditions, protecting existing elements, and restoring work.

• Disposal & Retention: Procedures for disposing of or retaining materials and equipment.

• Protection: Protecting existing vegetation, structures, equipment, and utilities.

• Restoration: Requirements for repairing and restoring existing work affected by construction.

• Documentation: Mandates for providing as-built drawings, maintenance and operating manuals, and photographic documentation of the construction process.

• Warranty: Development of a warranty management plan and adherence to warranty service requirements.

• The document references "ITEM I, GENERAL CONSTRUCTION: BASE BID" which includes general construction, alterations, roads, walks, grading, drainage, modifications to utilities, and parking lots for an equipment pad.

• Drawings and contract documents are available from the solicitation posting website.

• Bidders are encouraged to visit the site by appointment.

• Bidders are expected to examine the site and soil reports.

• Not explicitly stated in this document.

• The document emphasizes coordination with the Contracting Officer (COR) and adherence to VA regulations and procedures.

• Phasing of work must accommodate the Medical Center's 24/7 operation.

• The contractor is responsible for all costs associated with temporary roads, site restoration, and damage repair.

Amendment / Modification

This amendment extends the bid due date for solicitation 36C24526B0002.

• New Bid Due Date: January 21, 2026, 1:00 PM EST (Extended from December 31, 2025, 1:00 PM EST).

• Reason for Extension: To allow additional time for responses to RFIs and for bid preparation. Responses to RFIs are forthcoming and will be posted as Amendment 2.

• Site Visit: A sign-in sheet for the site visit will be attached with this Amendment 1.

• Public Bid Opening: Will be held on Wednesday, January 21, 2026, at 1:00 PM EST in the FMS Building 8, located at 1540 Spring Valley Drive, Huntington, WV 25704. Electronic submissions will not be accepted.

• The hour and date specified for receipt of offers is extended.

• The deadline for submitting offers has been extended to January 21, 2026, 1:00 PM EST.

• Bidders are reminded that all amendments are available electronically on the SAM.gov website and it is their responsibility to access them.

• Pricing shall be submitted utilizing the bid schedule included in the solicitation.

• All other terms and conditions remain unchanged.

Other / Unclassified

This document is a "Record of Attendance" for a meeting related to Solicitation/Contract No. 36C24526B0002, "Construct Mobile Imaging Pad Clarksburg, WV VAMC". The meeting took place on December 2, 2025, at 1:00 PM. The type of meeting attended was a "Pre-proposal/Pre-bid site visit" and a "Pre-proposal/Pre-bid conference". The document lists attendees, their organizations, and their phone numbers or email addresses.

This record indicates that a pre-proposal/pre-bid site visit and conference were held. Potential bidders can review the attendee list to understand who participated from the government and potentially other interested parties. The contact information provided may be useful for follow-up questions or networking, although direct contact should adhere to official solicitation communication channels.

Solicitation

This solicitation is for the "Construct Mobile Imaging Pad" project (Project Number: 540-24-104) at the VA Medical Center in Clarksburg, WV. The project involves site preparation, demolition, construction of a concrete pad, utility connections, interior work for equipment rooms, and exterior improvements. The estimated construction magnitude is between $500,000 and $1,000,000.

• Construction of a concrete pad for a mobile imaging trailer.

• Installation of necessary utility connections (electrical, water, sewage, communications).

• Construction or repurposing of interior equipment rooms.

• Exterior improvements including concrete work, lighting, and drainage.

• Compliance with VA construction standards, local building codes, and safety regulations.

• Provision of an OSHA Certified "Competent Person" at the work site.

• Submission of an approved Infection Control Risk Assessment (ICRA) plan prior to notice to proceed.

• Contract Type: Firm-Fixed-Price.

• Construction Duration: 186 Days.

• Offers are due by 1:00 p.m. EST on December 31, 2025.

• A public bid opening will be held at 1:00 p.m. EST on December 31, 2025, at the FMS Building 8, 1540 Spring Valley Dr., Huntington, WV 25704. Electronic submissions will not be accepted.

• Offers must be valid for 120 calendar days for acceptance; offers less than 120 days will be rejected.

• Award will be made to the responsive/responsible bidder whose bid is most advantageous to the government, considering only bid price.

• Technical questions must be submitted via email to aaron.morrison@va.gov by 1:00 p.m. EST on December 9, 2025.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Bidders must be verified in SAM and CVE (Center for Veterans Enterprise) at the time of bid submission.

• Contractors are responsible for obtaining required State and Local Licenses and paying Local Business and Occupation (B&O) Taxes.

• Bidders must submit information regarding their past safety and environmental record, including an Experience Modification Rate (EMR) of 1.0 or less.

• A pre-bid site visit is strongly recommended for December 2, 2025, at 1:00 p.m. EST at the VA Medical Center, FMS Building, 1 Medical Drive Clarksburg, WV 26301.

• Bidding materials (drawings, specifications, contract forms) are available electronically on www.sam.gov under solicitation number 36C24526B0002.

• A Bid Guarantee is required (SF 24), in an amount not less than 20% of the bid price but not exceeding $3,000,000.00.

• The successful bidder will be required to furnish a Payment Bond (SF 25A) and a Performance Bond (SF 25).

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) permit template used by the VHA. It serves as a baseline for performing risk assessments for construction, renovation, and maintenance activities. The PCRA categorizes activity types and safety risks to determine necessary precautions to minimize impact on patients, employees, and contractors. It also outlines required control measures and coordination plans.

• Activity Details: Includes location (Building 1 Northwest Entrance), a brief description of the project (installing a concrete mobile equipment pad with earthwork and extensive concrete work, including utilities), activity type (Large-scale), project start/completion dates (10/01/2025 - 10/01/2026), and permit expiration date (10/01/2026).
• Control Measures: Details specific control measures required based on the activity type, including immediate replacement of ceiling tiles, weekly site visits, site-specific safety plans, hazard communication, and communication plans. For large-scale activities, it also requires excavation safety plans, dust control plans, pollution prevention plans, dig safe paperwork, crane lift plans, fall protection plans, and confined entry plans.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to prevent disruption to operations, especially in continuously occupied areas.
• Infection Control Risk Assessment (ICRA): Notes that an ICRA will be completed for inside work (plumbing and electrical) and that excavation and dust control plans will be reviewed by Infection Prevention.
• Permit Signatures: Includes signature lines for Project Manager, Safety Officer, and Chair of the Construction Safety Committee.

This document outlines the safety and risk management requirements for the project. Bidders should review the described activity, the identified hazards, and the required control measures (including specific plans like excavation, dust control, and fall protection) to understand the scope of safety compliance and coordination necessary for project execution. It also indicates the project duration and key dates.

Other / Unclassified

This document is a General Decision Number (WV20250054) issued by the U.S. Department of Labor, Wage and Hour Division, effective 06/06/2025. It establishes prevailing wage rates for various construction classifications in Harrison County, West Virginia, for "Heavy" construction type projects.

This document is crucial for any bidder responding to a solicitation for heavy construction work in Harrison County, West Virginia. It specifies the minimum hourly wage rates and fringe benefits that must be paid to workers in different trades (e.g., Electrician, Power Equipment Operator, Ironworker, Laborer, Cement Mason/Concrete Finisher). Bidders must ensure their proposals account for these wage requirements to comply with federal regulations, including Executive Orders 14026 and 13658, which set minimum wage standards for covered contracts. The document also outlines the process for submitting conformance requests if a specific classification is not listed and provides information on the wage determination appeals process.

Drawings / Bid Set

This document contains a comprehensive set of architectural and engineering drawings for the VAMC Clarksburg Mobile Pad project. It includes site plans, demolition plans, grading and drainage plans, utility plans (plumbing and electrical), structural details, and renovation plans for various floors of the existing facility. The drawings detail the proposed construction of a concrete pad for a mobile imaging trailer, including necessary utility hookups and site work. Key elements include site layout, erosion and sediment control measures, electrical power distribution, and plumbing connections. The document also specifies various construction notes, general requirements, and applicable codes and standards. It serves as the detailed technical guide for the construction project.

• Project Scope: Construction of a new pad for a mobile imaging trailer and associated utility hookups.
• Location: VAMC Clarksburg Medical Center, Clarksburg, WV.
• Key Drawings: Site Plans (CS101, CS102, LP101, XP101), Utility Plans (P-101, P-102, E-100, E-101, E-102, E-103), Demolition Plans (CD101, AD-101, AD-111, AD-121), Structural Details (S-001, S-301), and Electrical Diagrams (E-601).
• Requirements: Adherence to VA, federal, and state requirements, including specific codes (IBC, IPC, NFPA, etc.) and accessibility standards (ABAAS).
• Site Conditions: Contractors must verify existing conditions and report any discrepancies.
• Construction Sequencing: Detailed plans and notes regarding construction sequencing, traffic control, and site access are provided.
• Erosion and Sediment Control: Specific measures and maintenance requirements are outlined.
• Demolition and Renovation: Plans detail areas requiring demolition and renovation within existing facility floors.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline for performing ICRAs to determine the minimum infection prevention and control precautions needed for specific activities, considering activity type and patient risk.

• Activity Categorization (Table 1): Classifies work into categories A, B, C, or D based on scope, duration, and dust/debris generation.
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and adjacent areas, including points of contact.
• Patient Risk Category (Table 3): Assesses the risk level associated with patients in affected areas (Low, Medium, High, Highest).
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level (I-IV), including dust control, barrier construction, negative pressurization, and PPE.
• Completion Measures (Table 6): Outlines cleaning and HVAC verification requirements upon activity completion.
• Permit: A fillable permit form for Level III and IV activities, requiring specific control measures to be posted at the project site.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work within VHA facilities. Bidders involved in such projects must be aware of these requirements to ensure compliance, which may impact project planning, execution, and costs. The document outlines the necessary steps to mitigate infection risks, particularly in patient care areas.

Specifications / Other

This document contains a "Bid Set Specifications" for the "Construct Mobile Imaging Pad" at the Clarksburg VAMC. It includes a contract number (36C24523D0117) and project number (540-24-104), with an estimated project duration of 186 days. The document lists "Above Group, Inc." as the Engineering, Design, Consulting firm and the "Department of Veterans Affairs" as the client, located in Clarksburg, WV.

The document is primarily a table of contents for the "VHA MASTER SPECIFICATIONS" and lists various divisions and sections related to construction, including:

• Division 00 - Special Sections: List of Drawing Sheets.
• Division 01 - General Requirements: Includes sections on General Requirements, Project Schedules, Shop Drawings, Product Data, Samples, Safety Requirements, Construction Waste Management, Sustainable Construction Requirements, and Temporary Environmental Controls.
• Division 02 - Existing Conditions: Site Surveys, Demolition.
• Division 03 - Concrete: Cast-in-Place Concrete.
• Division 06 - Wood and Plastic: Rough Carpentry.
• Division 07 - Thermal and Moisture Protection: Flashing and Sheet Metal, Applied Fireproofing, Firestopping, Joint Sealants.
• Division 09 - Finishes: Acoustical Ceilings, Resilient Sheet Flooring, Resilient Tile Flooring, Vinyl Sheet Flooring, Painting.
• Division 22 - Plumbing: General-Duty Valves for Plumbing Piping, Facility Water Distribution, Facility Sanitary and Vent Piping.
• Division 26 - Electrical: Requirements for Electrical Installations, Low-Voltage Electrical Power Conductors and Cables, Grounding and Bonding for Electrical Systems, Raceway and Boxes for Electrical Systems, Panelboards, Wiring Devices, Voltage Transformers.
• Division 27 - Communications: Requirements for Communications Installations, Structured Cabling.
• Division 31 - Earthwork: Site Preparation, Excavation, Filling and Backfilling, Grading, Soil Disposal, Clean Up.
• Division 32 - Exterior Improvements: Cement and Concrete for Exterior Improvements, Asphalt Paving, Pavement Markings, Planting.
• Division 33 - Utilities: Water Utilities, Sanitary Sewer Utilities.

This document serves as a comprehensive index and set of specifications for various aspects of the construction project. Bidders should review the table of contents and relevant sections to understand the detailed requirements for materials, installation, quality assurance, and testing for each component of the "Construct Mobile Imaging Pad" project. The document outlines specific standards, codes, and procedures that must be followed.