Z1DA--CT Room Replacement Glass

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.212-1, "Instructions to Offerors—Commercial Products and Commercial Services," tailored for Simplified Acquisition Procedures. It supersedes the current version of FAR 52.212-1 for this solicitation.

• NAICS Code and Size Standard: Information regarding the applicable North American Industry Classification System (NAICS) code and small business size standard for this acquisition can be found elsewhere in the Request for Quote (RFQ). Specific conditions apply if the acquisition is set aside for small business, uses HUBZone price evaluation preference, or is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award.

• Quote Submission: Signed and dated quotes must be submitted to the office specified in the RFQ by the specified deadline. Quotes may be submitted on letterhead or as otherwise specified.

• Required Quote Information: Minimum required information includes the solicitation number, receipt time, quoter's name/address/phone, a technical description of items, warranty terms, price and discount terms, "remit to" address, completed representations and certifications (FAR 52.212-3), acknowledgment of amendments, and a statement of agreement with solicitation terms and conditions. Quotes failing to provide required information or rejecting terms may be excluded.

• Product Samples: If required, product samples must be submitted at or prior to the quote receipt time, at no expense to the Government, and are subject to preaward testing.

• Multiple Quotes: Offerors are encouraged to submit multiple quotes with alternative terms, conditions, or commercial products/services. Each quote will be evaluated separately.

• Period for Acceptance of Quotes: Offerors agree to hold prices firm for 30 calendar days from the quote receipt date, unless otherwise specified.

• Issuance of Purchase Order: The Government may issue a purchase order to one or more quoters. The initial quote should present the best terms. The Government may reject any or all quotes and may issue a purchase order to other than the lowest-priced quoter. Multiple awards are possible.

• Late Submissions: Quotes received after the specified time may not be considered unless received before purchase order issuance and accepted by the Contracting Officer.

• Past Performance: Past performance information will not be considered for simplified acquisition procurements.

• Details on NAICS code and small business size standard are provided, with specific conditions for set-asides and preferences.

• Availability of Documents: Information on obtaining Federal specifications, standards, and commercial item descriptions is provided, including links to the ASSIST website and contact information for the Defense Standardization Program Office.

• Unique Entity Identifier: Quoters exceeding the micro-purchase threshold (or at or below if required by RFQ) must register in the System for Award Management (SAM) and provide their unique entity identifier and EFT indicator in their quote.

• Notification: Unsuccessful quoters will not be notified.

Form / Attachment / Pricing Sheet

This document, "FAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)", is a mandatory certification for offerors. It outlines the limitations on subcontracting that must be adhered to if awarded a contract, specifically for services and construction.

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Acknowledgement: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false certifications.
• Consequences of Non-Compliance: Failure to act in good faith may result in referral to the VA Suspension and Debarment Committee, fines, or prosecution.
• Record Keeping: Offerors may be required to provide documentation to the VA to demonstrate compliance with subcontracting limitations.
• Required Submission: The completed and signed certification is required with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible.

This is a critical document that bidders must complete and submit with their proposal. Failure to provide this certification will result in the offer being considered ineligible for award. Bidders must understand the specific subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed approach complies with these requirements.

Solicitation / RFP / RFQ

This document outlines the evaluation factors and approach for a solicitation concerning commercial products and commercial services. The government will issue a purchase order to the responsible quoter whose quotation is most advantageous, considering price and other factors.

Not explicitly detailed in this document, but it specifies the evaluation criteria.

• Basis for Award: Purchase order to the responsible quoter whose quotation is most advantageous.

• Evaluation Factors:

  • Technical
  • Past Performance
  • Price

• Evaluation Approach: Comparative evaluation process (FAR 13.106-2 (b) (3)), comparing quotations to determine the best benefit to the Government. The Government reserves the right to consider quotations other than the lowest price if they offer additional benefits.

• Technical Evaluation: Assesses the extent to which a quotation meets or exceeds Government requirements as outlined in the solicitation and requested information.

• Past Performance Evaluation: Assesses risks associated with a quoter's likelihood of success, based on past performance records, contracting officer knowledge, customer surveys, CPARS, or other reasonable bases.

• Price Evaluation: Total of all line item prices.

• Alternate quotations are not requested or accepted.

Not specified in this document.

• This document is an addendum to FAR 52.212-2.
• Effective Date: 04/18/2025
• Revision: 02

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the CT Room Replacement Glass at the White River Junction VAMC. The Department of Veterans Affairs is seeking a qualified vendor to provide and install a replacement operator viewing window in the CT Room.

• Provide and install a replacement operator viewing window in the CT Room (142B, Building 1, VAMC WRJ, station 405).

• The replacement window must be a single pane, 4’ x 8’, ¼” (7 mm) thickness, with 1/16” lead equivalency (1.6 mmpb), non-safety rated, X-ray glass.

• Reuse existing window frame and side stops; do not disturb surrounding wall.

• Remove and properly dispose of the existing glass.

• Install new lead equivalent glass within the existing window frame.

• Contractor is responsible for all damages, materials, and work performed until completion and acceptance.

• Adhere to infection control measures (ICRA assessment, Class III, Group 2, Type C).

• Site investigation is required prior to bid to verify all conditions and dimensions.

• Comply with VA requirements outlined in FGI Guidelines, ADA, Joint Commission Standards, ANSI, SMACNA, IBC, NEC, NFPA, and VA design manuals.

• Maintain a minimum of two egress routes for each occupied space.

• Submit specifications and certification for the lead-lined equivalent glass for approval prior to installation.

• Coordinate with VA FMS for removal/reinstallation of CT-related equipment and countertops.

• Provide necessary submittals and plans for approval before commencing new work.

• Responsible for all construction debris removal and providing own dumpster.

• Set-Aside: SDVOSB (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 561210 (Small business size standard: $47 Million)

• PSC Code: Z1DA

• Period of Performance: Anticipated 180 days; installation expected within a single business day. VA requires at least 45 days' notice prior to installation.

• Work Schedule: Normal hours are Monday-Friday, 7:30 AM - 4:30 PM. Weekend work may be allowed with 48-hour notice.

• Response Date/Time: February 9, 2026, 5:00 PM Eastern Time.

• Submission Requirements: Firm Fixed Price Quote, completed Limitation of Subcontracting form (VAAR 852.219-75), and technical capability statement/descriptive literature.

• Evaluation Factors: Technical, Past Performance, and Price. Award will be made to the responsible vendor whose quotation is technically acceptable and offers the lowest evaluated price.

• Questions Deadline: February 2, 2026, 5:00 PM EST. Submit questions via email.

• Quote Submission: Email to Kenya.Mitchell1@va.gov.

• This solicitation is set-aside for SDVOSB.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-04.

• Past performance information will not be considered in this simplified acquisition procurement.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.