Z1DA--FY26: NRM (PROJ: 548-23-112) BB Upgrade Exterior Signage and Wayfinding

Form / Attachment / Pricing Sheet

This document is the "EMR FORM - FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH PROPOSAL - Pre-Award Contractor Evaluation Form." It is designed to collect information from potential bidders regarding their safety and insurance history.

• Company Name, Address, Telephone, Fax, Email, and Contact information.
• A table to report OSHA 300 data for the years 2022-2025, including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with a note that four serious, one repeat, or one willful violation disqualifies the contractor).
• Instructions to attach copies of OSHA 300 and 300a Forms, with a link to the OSHA publications search page.
• A field to provide the six-digit North American Industrial Classification System (NAICS) Code for the acquisition.
• A field to identify who administers the company's Safety and Health Program.
• A field to report the Company's Insurance Experience Modification Rate (EMR) for the past 3 years, noting that an EMR greater than 1.0 disqualifies the contractor.

Bidders must complete and submit this form as part of their proposal. The information collected is critical for pre-award evaluation, particularly concerning safety compliance and insurance risk. Specific thresholds (e.g., EMR > 1.0, certain OSHA violations) can lead to disqualification.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services: Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must acknowledge that false certifications are subject to penalties.
• Cooperation: Offerors agree to provide documents to VA to determine compliance.
• Consequences of Non-Compliance: Failure to comply may result in remedial action, referral to the VA Suspension and Debarment Committee, fines, or prosecution.

This is a mandatory certification that must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers that do not provide this certification will be deemed ineligible for award. Bidders must carefully review and understand the subcontracting limitations applicable to their specific contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed approach meets these requirements.

Solicitation / RFP / RFQ

This solicitation is for a Bid-Build project titled "FY26: NRM (PROJ: 548-23-112) BB Upgrade Exterior Signage and Wayfinding" at the Thomas H. Corey VA Medical Center in West Palm Beach, FL. The project involves providing all labor, tools, and materials necessary to upgrade exterior signage and wayfinding systems to identify buildings, parking garages, parking lots, vehicle routes, pedestrian routes, and all areas of interest. This includes campus perimeter/entry points, new or upgraded monument/marquee signs, and parking garage signage.

• Design and installation of exterior signage and wayfinding.

• Compliance with VA design manuals, design guides, and specifications.

• Project performance period is 270 days after Notice to Proceed.

• Principal NAICS Code: 236220 - Commercial and Institutional Building Construction.

• Product/Service Code: Z1DA - Maintenance of Hospitals and Infirmaries.

• Type of Contract: Firm-Fixed-Price.

• Magnitude of Construction: Between $500,000 and $1,000,000.00.

• Period of Performance: 270 calendar days after receipt of Notice to Proceed.

• Award is subject to availability of FY26 funding.

• Proposals are due by May 13, 2026, at 10:00 AM EST.

• Proposals must be submitted as two separate documents: Technical Proposal and Price Proposal, via email to the Contracting Officer.

• Technical proposals will be evaluated based on Specialized Experience and Technical Competence, Contractor Qualifications, and Past Performance. Technical factors are more important than price.

• Offer Acceptance Period: 120 calendar days.

• Site Visit: April 23, 2026, at 10:00 AM EST.

• RFIs Due: April 28, 2026, at 10:00 AM EST.

• Interested contractors MUST be registered in SAM.gov and SBA Veteran Small Business Certification (veterans.certify.sba.gov).

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified SDVOSBs.

• Limitations on Subcontracting: Contractor must perform at least 15% of the cost of the contract (excluding materials) with its own employees.

• A bid bond is required (20% of bid price or $3,000,000, whichever is less).

• Performance and payment bonds are required within 10 calendar days of award.

• Specifications and drawings will be provided electronically via SAM.gov.

• Award may be made without discussions, except for minor clarifications.

• Offerors must be registered in SAM.gov and SBA VetCert.

Form / Attachment / Pricing Sheet

This document, "Part 1 of 4 – VA Specifications: Upgrade Exterior Signage and Wayfinding Project 548-23-112," contains the project specifications for the VA West Palm Beach Healthcare System. It details the requirements for the exterior signage and wayfinding system.

• Division 00 - Special Sections: Includes a list of drawing sheets.
• Division 01 - General Requirements: Covers general project requirements, safety, bid items, specifications, security, operations, alterations, disposal, restoration, physical data, surveying, layout, as-built drawings, roadways, field office, temporary utilities, and instructions.
• Division 02 - Existing Conditions: Details demolition requirements.
• Division 04 - Masonry: Specifies masonry mortaring.
• Division 05 - Metals: Covers metal fabrications.
• Division 09 - Finishes: Includes painting specifications.
• Division 10 - Specialties: Details signage requirements.
• Division 26 - Electrical: Outlines requirements for electrical installations, including exterior lighting.
• Division 27 - Communications: Covers requirements for communication installations, structured cabling, and grounding.
• Division 31 - Earthwork: Specifies requirements for excavation, fill, backfill, and site restoration.

This document is crucial for bidders as it outlines the comprehensive technical specifications and requirements for the exterior signage and wayfinding project. It details the scope of work, materials, installation procedures, safety protocols, and quality assurance measures. Bidders must thoroughly review these specifications to accurately estimate costs, develop proposals, and ensure compliance with all project requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project involves the redesign and upgrade of existing exterior signage, identification, and traffic regulatory signage at the West Palm Beach VA Medical Center.

• Installation and delivery of services for exterior signage and wayfinding.

• Includes electrical connections for illuminated signs, requiring shop drawings prepared by a Florida Licensed Structural Engineer for VA approval.

• Final dimensioning and arrangements for sign footings must be calculated by a licensed Florida structural engineer and presented in shop drawings for VA approval.

• Contractor is responsible for providing close-out documentation, including locations of equipment and cabling.

• Contractor must maintain a clean environment during installation and remove all remaining materials upon completion.

• Adherence to all codes, standards, and regulations is required.

• Quality Control: Maintaining a clean environment and proper disposal of materials.

• Final inspection to verify codes, standards, or regulations.

• The work is to be completed within 270 calendar days or less from the date of award.

• Working hours are Monday through Friday, 8 am to 6 pm, unless otherwise approved.

• After-hours work may be required and must be coordinated with the COR.

• Safety Measures: Includes Interim Life Safety Measures (ILSM), Infection Control Risk Assessment (ICRA), and Pre-Construction Risk Assessment (PCRA).

• Asbestos Management: Compliance with VHA policy on identification, management, and control of asbestos-containing materials (ACM).

• Security Requirements: Prior authorization for access to work areas, potentially requiring Facility Clearance Level (FCL) for mold remediation.

• Reporting: Monthly written progress reports and progress meetings.

• Government Furnished Information: Record drawings will be provided upon request.

• VA Standards: Compliance with applicable VA standards and publications.

• Confidentiality: All deliverables are the exclusive property of the U.S. Government, and no information shall be released without CO approval.

Form / Attachment / Pricing Sheet

This document is an Excel form designed for bidders to provide a detailed breakdown of their base offer costs. It serves as a template for submitting pricing information required for the government's price analysis.

• Offeror Information: Fields for Project Number, Date, Project Title, Project Location, and Offeror's contact details (Name, Street, City, State, Zip).
• Cost Breakdown by Division: A structured table categorizing costs by CSI (Construction Specifications Institute) divisions (e.g., General Requirements, Concrete, HVAC, Electrical).
• Cost Categories: For each division, bidders are expected to input Labor Cost, Material Cost, and Total Cost.
• Subtotals: Includes subtotals for each division and overall subtotals for Labor, Material, and Total Costs.
• Overhead, Profit, and Bond: Fields to input percentages and calculate subtotals for Overhead, Profit, and Bond.
• Total Base Offer Cost: A final calculation summarizing the total cost.

Bidders must complete this form to provide a granular breakdown of their proposed costs. This detailed pricing is essential for the government to conduct its price analysis and evaluate the offer. The form explicitly states that bidders should avoid lump-sum pricing and provide additional detail to support the overall base offer price.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule for the "FY26: NRM (PROJ: 548-23-112) BB Upgrade Exterior Signage and Wayfinding" project. It outlines the structure for bidders to provide their pricing.

• Item Number: 0001
• Description of Supplies/Services: The contractor shall provide all labor, tools, and materials for a Bid-Build project to upgrade exterior signage and wayfinding. This includes directional signage, identification of buildings, parking, routes, and areas of interest, as well as new or upgraded monument/marquee signs and parking garage signage.
• Quantity: 1.00 Unit
• Period of Performance: 270 days.
• Principal NAICS Code: 236220 - Commercial and Institutional Building Construction
• Product/Service Code: Z1DA - Maintenance of Hospitals and Infirmaries
• Delivery Information: Delivery is scheduled for 1.00 Unit, 270 Days After Notice to Proceed (NTP), to the Veterans Administration Health Care System in West Palm Beach, FL.

Bidders must use this schedule to enter their unit price and total amount for the described signage and wayfinding services. The delivery timeline and performance period are critical for proposal planning.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for clients to evaluate a contractor's performance on a previous project. The information gathered will be used by the government (specifically the VA in this instance) to assess the contractor's past performance as part of a future solicitation evaluation.

• Contractor Information: Fields for firm name, address, contact details, CAGE code, and UEI number.
• Contract Information: Details about the contract performed, including contract number, type, title, dates, and original/final prices.
• Project Description: Contractor's description of the project's complexity and relevance to the current opportunity.
• Client Information: Client's contact details and role in the project.
• Performance Ratings: A detailed questionnaire for the client to rate the contractor's performance across several categories:
  • Quality (technical data, standards, problem resolution, quality control)
  • Schedule/Timeliness (compliance, resource utilization)
  • Customer Satisfaction (end-user satisfaction, cooperation, businesslike conduct)
  • Management/Personnel/Labor (on-site management, workforce, property control, expertise, small business utilization, multi-project management, change incorporation, overall management)
  • Cost/Financial Management (meeting terms, innovative methods, invoicing/reporting for cost-type contracts, accounting system, terminations, financial problems)
  • Safety/Security (maintaining safety, complying with security requirements)
  • General (emergency response, compliance, likelihood to rehire, overall rating)
• Narrative Remarks: Space for clients to provide detailed comments on strengths, weaknesses, or deficiencies.

This form is crucial for bidders as it outlines the specific criteria the government will use to evaluate their past performance. Bidders should ensure their clients are aware of this questionnaire and encourage them to complete it thoroughly and accurately, highlighting positive performance. The note indicates that the VA requests clients submit directly to the offeror, who will then submit it with their proposal. The government reserves the right to verify this information.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Palm Beach County, Florida. It specifies prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: FL20260220, dated 01/02/2026.
• Geographic Area: Palm Beach County, Florida.
• Project Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Trades Covered: Includes rates for Asbestos Worker, Carpenter, Electrician, Elevator Mechanic, Operator (various types), Ironworker, Pipefitter, Plumber, Sprinkler Fitter, Sheet Metal Worker, and others.
• Rates and Fringes: Provides hourly rates and fringe benefit amounts for each listed trade.
• Footnotes: Explains vacation pay credit and lists paid holidays.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining applicability and requirements.

Bidders on federal construction projects in the specified area must ensure that the wages paid to laborers and mechanics meet or exceed the rates and fringe benefits listed in this determination. This document is crucial for accurately calculating labor costs in proposals and ensuring compliance with labor standards.

Forms / Attachments / Pricing Sheets

This document contains "100% SUBMITTAL PART 3 OF 4" for the "EXTERIOR SIGN PROGRAM DOCUMENTS" for the VA WEST PALM BEACH HEALTH CARE SYSTEM, Project 548-23-112, Contract 36C24823C0056. It includes a detailed "DRAWING INDEX" for the construction documents.

The "DRAWING INDEX" lists various drawings categorized under "GENERAL INFORMATION," "SIGNAGE," and "ELECTRICAL." Specific drawings include:

• Signage: Site - Sign Location Plans (including Bid Items 1 and 2), Electrified Sign Location Plans, Architectural Lighting Plan, and Demolition Plans/Photos.
• Electrical: Electrical Legends & Symbols, General Notes, Electrified Sign Location Plans (multiple levels), Electrical Details, and Electrical Schedules.

This document provides the comprehensive set of drawings and plans necessary for understanding the scope and technical details of the exterior sign program. Bidders will use this to identify the locations, types, and electrical requirements for all signs to be installed or modified as part of the project. The detailed index allows for quick navigation to specific areas of interest within the construction documents.

Forms / Attachments / Pricing Sheets

This document is a detailed Statement of Work (SOW) narrative for the Exterior Sign Program at the VA West Palm Beach Health Care System. It outlines the project's scope, requirements, and specifications for the design and installation of exterior signage, including detailed specifications and drawings for various sign types.

• Project Overview: Overhaul of existing wayfinding, identification, and traffic regulatory exterior signage.
• Scope of Work: Includes specifications for electrical connections, shop drawings, structural requirements, sign mounts, locations, and message schedules.
• Sign Specifications: Covers typefaces (Helvetica), symbols, sign specification drawings, message schedules, and location plans.
• Sign Types: Details various signs including high-wall brand signs, main entrance identification, emergency entrance identification, blade signs, site signs (traffic control, parking), dedication signage, Cancer Center signage, and parking garage signage. Specific types also include post and panel signs, wall-mounted signs, internally illuminated cabinet signs, channel letters, and vinyl graphics.
• Materials and Finishes: Specifies materials like aluminum, acrylic, and vinyl, along with precise color matches (e.g., Matthews Paint, Avery Dennison), accent colors, and monument base materials.
• Installation Notes: Requirements for structural engineering approval, compliance with building codes, rust-proofing, welding standards, and responsibility for permits and fees.
• Sign Message Schedule: A comprehensive schedule (Section 04, page 56 onwards) lists each sign's number, type, copy, method, and message, indicating revisions and specific installation notes.

This document is crucial for potential bidders as it defines the comprehensive requirements for the exterior signage project. It provides detailed specifications for materials, design, installation, and performance standards, enabling vendors to accurately assess the scope of work and prepare a compliant proposal. Bidders must carefully review these details to accurately estimate costs, ensure compliance, and understand the scope of work for each sign element. The document also outlines the review and approval process, as well as submission instructions for comments and revisions.

Forms / Attachments / Pricing Sheets

This document contains "100% SUBMITTAL PART 3 OF 4" for the VA WEST PALM BEACH HEALTH CARE SYSTEM EXTERIOR SIGN PROGRAM DOCUMENTS, Project 548-23-112, Contract 36C24823C0056. It includes a detailed drawing index for construction documents related to signage and electrical plans.

• Drawing Index: Lists various drawings including General Information, Cover Sheet, Signage Location Plans (for different bid items and electrified signs), Architectural Lighting Plan, and Demolition Plans/Photos.
• Electrical Drawings: Includes Electrical Legends & Symbols, General Notes, Electrified Sign Location Plans, Electrical Details, and Schedules.
• Site Maps: Vicinity Map and Campus Map are provided for context.

This document provides crucial details for bidders regarding the scope and layout of the exterior signage and electrical work. It outlines the specific locations, types, and electrical requirements for the signs, as well as demolition plans for existing signage. This information is essential for understanding the project's physical requirements and for preparing accurate bids.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project involves the redesign and upgrade of existing exterior signage, wayfinding, and traffic regulatory signage at the West Palm Beach VA Medical Center.

• Installation and delivery of services for exterior signage and wayfinding.

• Includes electrical connections for illuminated signs, requiring shop drawings prepared by a Florida Licensed Structural Engineer for VA approval.

• Sign footing dimensions to be calculated by a licensed Florida structural engineer and submitted in shop drawing format for VA approval.

• Contractor is responsible for providing locations of equipment and cabling associated with the new signage.

• Contractor must maintain a clean environment during installation and remove all remaining materials upon completion.

• Adherence to all codes, standards, and regulations is required.

• Patching/painting/caulking around new devices or damaged areas is the contractor's responsibility.

• Protection of existing structures, equipment, and vegetation is required.

• Contractor is responsible for repairing or replacing any damaged property due to negligence.

• The work is to be completed within 270 calendar days or less from the date of award.

• Working hours are Monday through Friday, 8 am to 6 pm, unless otherwise approved.

• After-hours work may be necessary and must be coordinated with the COR, with no additional funding available.

• A kickoff meeting is required before commencing work.

• Scheduling: Contractor must submit a schedule and phasing plan, updated weekly, with a two-week notice for any changes.

• Reporting: Monthly written progress reports are required, due by the second workday of each month. Progress meetings will be held to discuss work progress.

• Safety: Personnel require OSHA-approved training. An Activity Hazard Analysis and Accident Prevention Plan must be submitted. Adherence to COVID precautions is required.

• Infection Control: Interim Life Safety Measures (ILSM) and Infection Control Risk Assessments (ICRA) are required, with specific procedures for interior construction space exhaust if external venting is not possible.

• Asbestos: Pre-construction asbestos surveys are required if ACM is suspected. Compliance with EPA, OSHA, state, and local asbestos regulations is mandatory.

• Security: Determination of classified/unclassified information in work areas is required. A Facility Clearance Level (FCL) may be required for access to classified information.

• Government Furnished Information: Record drawings will be provided upon request.

• VA Standards: All designs must comply with applicable VA standards and publications.

• Confidentiality: All deliverables are the property of the U.S. Government. No information shall be released by the contractor without CO approval.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the design and installation of an exterior signage and wayfinding program for the VA West Palm Beach Health Care System, aiming to overhaul existing wayfinding, identification, and traffic regulatory signs.

• Design and implementation of a comprehensive exterior signage program.

• Includes wayfinding, identification, and traffic regulatory signs.

• Requires shop drawings prepared by a Florida Licensed Structural Engineer for electrical connections and sign footings.

• Provides project narrative, personnel and location details, review instructions, typefaces, symbols, mounts, locations, signage layouts, sign specification drawings, sign message schedules, and sign location plans.

• Shop drawings for electrical connections and final dimensioning/arrangements for sign footings must be approved by the VA.

• Stakeholders are encouraged to review and provide comments for refinement.

• Project Location: VA West Palm Beach Health Care System, West Palm Beach, Florida.

• Electrical connection shop drawings must be prepared by a Florida Licensed Structural Engineer.

• Sign footing structural requirements must be calculated by a licensed Florida structural engineer.

• Compliance with all applicable building codes, structural, and electrical details.

• Materials and fasteners must be rust-proof and/or oxidization-proof.

• Welds must be performed by a certified welder and treated to prevent corrosion.

• Paint specifications must be followed, including UV inhibitors and semi-gloss finish.

• FL licensed structural engineer must review and approve structural components and mounting details.

• Fabricator is responsible for required permits and fees.

• Detailed specifications and drawings for various signs (post and panel, wall-mounted, illuminated cabinet, channel letters, aluminum letters).

• Specifies materials (aluminum, acrylic, vinyl), colors, dimensions, and installation requirements.

• Outlines construction methods, welding, mounting, and fastener types.

• Includes detailed drawings with dimensions and overall layouts.

• Comprehensive sign message schedule listing each sign's number, type, copy, message, and mounting method.

This document is crucial for potential bidders as it defines the exact specifications for all signage required for the project, enabling accurate bids for fabrication and installation.

Form / Attachment / Pricing Sheet

This document, "07 Specifications.pdf", is Part 1 of 4 of the VA Specifications for the "Upgrade Exterior Signage and Wayfinding" project (Project 548-23-112) at the VA West Palm Beach Healthcare System. It contains the project specifications dated February 21, 2025.

The document outlines the "List of Drawing Sheets" and "Project Schedules" as per Division 00 - Special Sections. It details various divisions of work, including:

• Division 01 - General Requirements: Covers general requirements, project schedules, shop drawings, product data, samples, reference standards, safety, environmental controls, and waste management.
• Division 02 - Existing Conditions: Includes demolition.
• Division 04 - Masonry: Details masonry work.
• Division 05 - Metals: Covers metal fabrications.
• Division 09 - Finishes: Includes painting.
• Division 10 - Specialties: Specifically addresses signage.
• Division 26 - Electrical: Outlines requirements for electrical installations, including exterior lighting.
• Division 27 - Communications: Covers communication installation requirements.
• Division 31 - Earthwork: Details earth moving operations.

This document is crucial for bidders as it provides the foundational specifications and outlines the scope of work for the signage and wayfinding upgrade project. It details the technical requirements, materials, and standards that must be adhered to, including specific sections on electrical, communications, earthwork, demolition, metal fabrications, painting, and signage itself. Bidders must review these specifications to understand the full scope and technical demands of the project to prepare an accurate and compliant bid.

Amendment / Modification

This document serves as a Modification to a Previous Notice for Solicitation 36C24826Q0480, concerning the FY26 NRM (PROJ: 548-23-112) BB Upgrade Exterior Signage and Wayfinding project.

It provides additional information and releases DRAFT versions of key documents for review:

• DRAFT Statement of Work (SOW)

• Specifications

• SOW Narrative (Redacted)

• Drawings

• The SOW, Specifications, SOW Narrative, and Drawings are provided as attachments for review.

• All information presented is a DRAFT and subject to amendment. It is not binding to the Government at this time.

• The response date remains April 7, 2026, at 10:00 AM Eastern Time.

Solicitation / RFP / RFQ

This solicitation is for a "Bid-Build" project to upgrade exterior signage and wayfinding at the Thomas H. Corey VA Medical Center in West Palm Beach, FL. The project aims to identify buildings, parking garages, parking lots, and various routes (vehicle, pedestrian) and areas of interest across the campus. This includes work on campus perimeter/entry points, monument and/or marquee signs, and parking garage signage.

• Provide all labor, tools, and materials for exterior signage and wayfinding.

• Install new or upgraded monument and/or marquee signs.

• Implement parking garage signage.

• Ensure clear directional wayfinding across the campus.

• Contract Type: Firm Fixed Price, Bid-Build

• Period of Performance: 270 days

• Magnitude of Construction: Estimated between $500,000 and $1,000,000

• Solicitation Issue Date: On or about April 8, 2026

• Response Date/Time/Zone: April 7, 2026, 10:00 AM Eastern Time, New York, USA

• This solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 236220

• Product Service Code: Z1DA

• Place of Performance: Thomas H. Corey VA Medical Center, 7305 N. Military Trail, West Palm Beach, FL 33410.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Tampa, FL.

• Point of Contact: Melissa Everett, Contract Specialist (Melissa.Everett@va.gov)