Z1DA--FY26 SERVICE - Elevator Maintenance and Repair (B+2) - Base Plus Two (2) Option Years Batavia VAMC - Small Business Set Aside Batavia VA Medical Center, Batavia, NY

Form / Attachment / Pricing Sheet

This document is a Wage Determination under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage and fringe benefit rates applicable to contracts subject to the Service Contract Act, specifically for the state of New York and certain counties within it. Bidders must use this information to ensure compliance with labor wage and benefit requirements.

• Wage Determination Number: 1986-0364, Revision No. 48, Last Revised: 01/12/2023.
• Executive Order 14026 (Effective Jan 30, 2022): Requires a minimum wage of $16.20 per hour (or the listed wage rate if higher) for contracts entered into or renewed/extended on or after January 30, 2022.
• Executive Order 13658 (Effective Jan 1, 2015 - Jan 29, 2022): Requires a minimum wage of $12.15 per hour (or the listed wage rate if higher) for contracts awarded between January 1, 2015, and January 29, 2022, that are not renewed or extended on or after January 30, 2022.
• Area: New York Counties of Allegany, Cattaraugus, Chautauqua, Erie, Genesee, Niagara, Orleans, Wyoming.
• Occupation: 23210 - Elevator Repairer, with a rate of $57.37.
• Fringe Benefits:
  • Health & Welfare: $16.075 per hour.
  • Vacation: Accrues based on years of service (6% for <5 years, 8% for >5 years).
  • Holidays: Minimum of 8 paid holidays per year.
  • Pension: $10.76 per hour.
  • Educational Fund: $0.70 per hour.
  • 401(k) Annuity: $9.80 per hour.
  • Elevator Work Preservation Fund: $1.00 per hour.
• Paid Sick Leave: Executive Order 13706 applies to contracts awarded on or after January 1, 2017, requiring 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.

This document is critical for bidders to understand the minimum labor costs associated with the opportunity. It directly impacts the pricing of proposals and ensures compliance with federal labor laws. Bidders must factor these wage and fringe benefit rates into their cost proposals to remain competitive and compliant.

Solicitation / RFP / RFQ

This solicitation is for Elevator Maintenance and Repair services at the Batavia VA Medical Center in Batavia, NY. It includes a base period and two option years. The requirement is a firm-fixed-price (FFP) contract.

• Perform all services, testing, inspections, adjustments, repairs, replacement parts, and reporting on five (5) hydraulic and two (2) traction elevators.

• Comply with specified industry standards (ASME, NFPA, OSHA, VAWNYHS MCP, OEM manuals).

• Provide preventative maintenance and emergency repair services 24/7/365.

• Maintain elevators to original contracted speed, acceleration/retardation times, waiting times, and door operation times.

• Develop and maintain a Quality Control Program (QCP).

• Maintain detailed equipment records and provide weekly reports.

• Perform scheduled maintenance and emergency repairs as per PWS.

• Supply all necessary lubricants, cleaning supplies, parts, and tools.

• Provide a lockable metal storage cabinet for spare parts.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Base year plus two (2) option years.

• Estimated Value: Not explicitly stated, but the solicitation is for a small business set-aside.

• Proposal Submission Deadline: April 29, 2026, 3:00 PM EST.

• Quotes must be submitted electronically to julie.monaganbarnard@va.gov.

• Evaluation Factors: Technical Capability, Experience, Veterans Involvement, and Cost/Price. These factors are not weighted and will be evaluated using a comparative evaluation approach.

• Site Visit: Tentatively scheduled for April 21, 2026, at 10:30 am EST. Vendor interest must be received by April 20, 2026, 11:30 am EST.

• Questions Due: April 22, 2026, 3:00 PM EST.

• Small Business Set-Aside.

• The solicitation includes numerous FAR and VAAR clauses and provisions covering contract terms, conditions, security, safety, records management, invoicing, quality assurance, and evaluation criteria.

• Offerors must be registered in SAM and meet federal small business size standards.

• Specific requirements for contractor qualifications, including certifications and years of experience, are detailed.

• Davis Bacon Act (DBA) applies to certain repairs exceeding $2,000.00 and requiring 32+ hours of on-site work.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Genesee County, New York. It specifies prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: NY20260110 (Superseded: NY20250110)
• State: New York
• County: Genesee County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Effective Date: 01/02/2026 (Publication Date)
• Trades Included: TILE SETTER, CEMENT MASON/CONCRETE FINISHER, CARPENTER (various specialties), ELECTRICIAN, IRONWORKER (ORNAMENTAL, REINFORCING, STRUCTURAL), PAINTER (Spray, Brush and Roller), PIPEFITTER, PLUMBER, ROOFER, BRICKLAYER, GLAZIER, INSTALLER: METAL STUDS, INSULATOR MECHANICAL, LABORER, MILLWRIGHT, OPERATOR (Backhoe/Excavator/Trackhoe, Bobcat/Skid Steer/Skid Loader, Crane, Forklift), and WELDERS.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.

Bidders on federal construction contracts in Genesee County, New York, for building construction projects must use these prevailing wage rates and fringe benefits to comply with labor standards. This document is crucial for accurately calculating labor costs in proposals and ensuring compliance with federal regulations.

Solicitation

This solicitation seeks offers for Elevator Maintenance and Repair services for the Batavia VA Medical Center in Batavia, NY. The contract will cover a base period with two (2) option years. This is a Small Business Set Aside.

• Comprehensive maintenance and repair services for five (5) hydraulic and two (2) traction elevators.

• Services include all parts, labor, materials, supervision, tools, and supplies.

• Compliance with various industry codes and standards (ASME, NFPA, OSHA) and VA policies.

• Preventive maintenance (PM) as per detailed schedules for traction and hydraulic elevators.

• 24/7 emergency repair services with a one-hour response time.

• Periodic safety tests and inspections.

• Contractor must supply OEM-specified parts, new or certified reconditioned.

• Contractor is responsible for waste oil and hazardous material disposal.

• Cleaning and refinishing of elevator car interiors and exteriors are excluded.

• Replacement of hoisting, compensating, and governor sheaves and cables are included.

• Contractor must maintain elevator equipment in a clean and orderly condition.

• Auto-dialer systems in elevators must be tested monthly.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: Base year (04-01-2026 to 03-31-2027) plus two option years.

• Product Service Code: Z1DA

• NAICS Code: 238290

• Site Visit: Tentatively scheduled for April 21, 2026, at 10:30 am EST. Vendor interest must be received by April 20, 2026, 11:30 am EST.

• Questions Due: April 22, 2026, by 3:00 pm EST.

• Answers Posted: By April 23, 2026, COB.

• Offer Submission Due Date/Time: April 29, 2026, 3:00 PM EST.

• Offers must be submitted electronically to julie.monaganbarnard@va.gov.

• Evaluation Factors: Comparative evaluation based on Technical Capability, Experience, Veterans Involvement, and Cost/Price.

• Small Business Set Aside (SBA).

• Contractor employees must have required OSHA and NFPA 70E training.

• Contractor employees must have access to OEM technical support, service manuals, and parts.

• Assigned mechanics and apprentices must be certified by IUEC.

• Contractor must have a minimum of ten (10) years of experience.

• Invoices are submitted monthly in arrears.

• Payment by Electronic Funds Transfer (EFT) is required.

• Specific contract clauses regarding security, labor standards, and record management are included.