Z1DA--Improve Sub-Basement Plumbing and Air Quality - 541-24-103

General Requirements / Specifications

This document outlines the general requirements and specifications for the "Improve Sub-Basement Plumbing and Air Quality" project at the Louis Stokes Cleveland VAMC. It details the contractor's responsibilities, site operations, security protocols, and project management expectations.

• Scope of Work: Includes demolition, removal of existing structures, and furnishing labor/materials for plumbing, ventilation, and lighting upgrades in the sub-basement.

• Bid Items:

  • Bid Item 1: Base Bid Construction (Sanitary and storm systems, ventilation, lighting).
  • Bid Item 2: Deduct Alternative 1 (Excludes lighting controls).
  • Bid Item 3: Deduct Alternative 2 (Excludes lighting in areas "A" and "B").
  • Bid Item 4: Deduct Alternative 3 (Excludes lighting in all areas).

• Period of Performance: 540 calendar days from receipt of Notice to Proceed for all bid items.

• Site Visits: May be made only by appointment with the Contracting Officer's Representative (COR).

• Safety Requirements: Refer to section 01 35 26 for detailed safety and infection control requirements.

• Security Requirements: Comprehensive security plan including physical and administrative procedures, employee access, photography restrictions, and handling of sensitive information.

• Operations & Storage: Contractor must confine operations to authorized areas and obtain approval for temporary buildings. Roads and work areas must be kept clear.

• Utilities: Government will make utilities available; contractor is responsible for temporary connections and paying for chargeable electrical services. Temporary use of mechanical and electrical equipment requires COR approval.

• Testing & Commissioning: Contractor must provide a written testing and commissioning plan and conduct final tests in the presence of an authorized COR representative.

• As-Built Drawings: Contractor must maintain and deliver two sets of approved as-built drawings.

• Warranty Management: Develop and submit a warranty management plan, including roles, responsibilities, and inspection schedules.

• VA TRIRIGA CPMS: Contractors are required to procure access to the VA TRIRIGA CPMS for project management and collaboration.

• Drawings and contract documents are available online; additional copies are at the contractor's expense.

• Specific submission requirements for security memorandums, phasing schedules, and warranty plans are detailed within the document.

• The Medical Center operates 24/7; all service interruptions must be coordinated with the COR.

• Burial activities at the National Cemetery take precedence; contractor must cooperate with the Cemetery Director.

• Contractor is responsible for all costs associated with temporary roads, restoration, and disposal of materials not reserved.

Form / Attachment / Pricing Sheet

This document outlines the requirements for calculating and reporting the percentage of contract work that will be self-performed versus subcontracted, with a specific focus on Service-Disabled Veteran-Owned Small Business (SDVOSB) participation.

• Self-Performance Requirement: Offerors for General Construction (NAICS 236220) must self-perform at least 15% of the contract cost. For NAICS codes 238210 & 238220, this requirement increases to 25%.
• SDVOSB Participation: A specified percentage of the cost of contract performance for personnel must be incurred by the concern's employees or employees of other eligible SDVOSB concerns.
• Cost Breakdown: Bidders must provide a detailed breakdown of material and personnel costs by specification division.
• Cost Calculation: Home office overhead, profit/fee, and bond costs are added after subtotals of personnel and material/equipment costs.
• Certification: Bidders must certify the accuracy of the provided representations.
• Suggested Format: A table is provided for detailing costs by specification division, identifying SDVOB vendor participation, personnel costs, and material/equipment costs.
• Self-Performed Personnel Cost Calculation: A step-by-step method is provided to calculate the total amount of work to be self-performed as a percentage of total personnel costs.

This document is critical for bidders to understand and comply with the small business subcontracting and self-performance requirements, particularly concerning SDVOSB participation. Accurate completion of this calculation and breakdown is likely a mandatory part of the proposal submission.

Other / Unclassified

This document provides essential information regarding a mandatory site visit for an upcoming project.

All interested offerors are strongly encouraged to attend this site visit. It is the ONLY site visit that will occur for this project. Attendance may be crucial for understanding the project requirements and facility details. The document specifies the date, time, and location for the site visit, as well as any specific requirements for attendees.

• Date: April 23, 2026
• Time: 10:00 A.M. EASTERN STANDARD TIME (EST)
• Facility Location: Department of Veterans Affairs, Louis Stokes Cleveland VAMC, VA Admin Building, Room 6M-661, 10701 East Blvd., Cleveland, Ohio 44106
• Meeting Location: Cleveland VA Admin Building, Lobby
• Mandatory Requirement: No other site visits will be scheduled.
• COVID-19 Precautions: Masks are required for all visitors. Social distancing may be implemented, potentially phasing the visit based on participant numbers.

Solicitation / RFP / RFQ

This solicitation is for the "Improve Sub-Basement Plumbing and Air Quality" project at the Louis Stokes VA Medical Center (VAMC) in Cleveland, OH. The project aims to address plumbing deficiencies in the sub-basement, including lift pumps, sump pumps, and pits, and to resolve air quality issues caused by limited fresh air flow due to building expansion. The project also addresses ongoing issues with egress, lighting, and ventilation in the sub-basement.

• Demolition and construction services for sub-basement plumbing and air quality improvements.

• Replacement of lift pumps, sump pumps, and pits.

• Addressing air quality issues related to ventilation and fresh air flow.

• Ensuring adequate egress, lighting, and ventilation in the sub-basement.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 251 calendar days from receipt of Notice to Proceed.

• Magnitude of Construction: Between $10,000,000.00 and $20,000,000.00.

• NAICS Code: 238220

• Business Size Standard: $19 Million

• Proposal Submission Deadline: May 18, 2026, by 12:00 PM EST.

• Requests for Information (RFI) Deadline: April 30, 2026, by close of business.

• RFIs should be emailed to Stanley.burdine@va.gov.

• Bids will be evaluated on price.

• Bid Guarantee: Required, not less than 20% of the proposal price, not to exceed $3,000,000.00.

• Performance and Payment Bonds: Required for awards over $30,000.00 (Payment Bond) and over $150,000.00 (Payment and Performance Bonds).

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Bidders must be verified in VetCert and registered in SAM at the time of offer and award.

• A site visit is mandatory and information is provided in the "SITE VISIT INFORMATION" attachment.

• Bidders must complete and submit the "Contractor Certification for VAAR 852.219-75". Failure to do so will result in the bid being deemed non-responsive.

• The solicitation includes multiple bid items and deduct alternates. Bidders must quote a price for each.

• All bidding materials, including drawings, specifications, and amendments, will be posted on www.sam.gov.

Forms / Attachments / Pricing Sheets

This document contains the "Final Bid Drawings" for the "Improve Sub-Basement Plumbing and Air Quality" project at the Cleveland Department of Veterans Affairs Medical Center (Project No. 541-24-103). It provides detailed architectural, mechanical (MEP), and electrical plans essential for bidders to understand the project scope, existing conditions, and proposed installations.

• Project Information: Includes project title, VA Medical Center location, project number, and consultant details.
• Sheet Index: Lists all drawings by discipline (General, Plumbing, Mechanical, Electrical) and floor level.
• Drawings: Detailed plans illustrating demolition and new work for plumbing, mechanical, and electrical systems across various floors, including the sub-basement, basement, and upper floors.
• Mechanical (M-Series): Overall and enlarged plans for MEP systems, including legends for HVAC symbols, abbreviations, and notes.
• Electrical (E-Series): Electrical symbols, legends, general notes, demolition/new work plans, one-line diagrams, equipment schedules, and branch circuit notes. Specific details include lighting fixture removal/installation, conduit routing, panel schedules, and modifications to the lightning protection system.
• Riser Photos: Photographic documentation of existing conditions in various risers.
• Notes and Details: Includes general notes, plumbing notes, legends, symbols, and specific installation/phasing details.
• Phasing Information: Outlines proposed strategies to minimize facility downtime, emphasizing coordination with the VA for shutdowns.
• Survey and Constraints: Highlights the need for contractors to survey the sub-basement, noting it will be a permit-required confined space.

These drawings are critical for bidders to accurately assess the scope of work, identify existing conditions, understand proposed installations, and develop a comprehensive bid. They detail demolition and new system installations, including specific area plans, riser diagrams, and overall floor plans. The phasing notes are particularly important for understanding operational constraints and coordination requirements during construction. The electrical drawings provide specific details on lighting, fixtures, equipment, and system configurations necessary for accurate bidding and project execution.

Solicitation

This document outlines the "Final Bid Specifications" for Contract No. 36C25024C0054, Project No. 541-24-103, concerning the "Improve Sub-Basement Plumbing and Air Quality" at the Louis Stokes Cleveland VAMC. The project involves work related to sub-basement plumbing and air quality improvements.

This solicitation details general requirements, safety requirements, construction security requirements, operations and storage areas, alterations, disposal and retention, restoration, layout of work, as-built drawings, warranty management, and performance bonds. Specific technical requirements are detailed in various sections, including:

• Division 01 - General Requirements: Covers general project requirements, safety, security, site surveys, demolition, waste management, sustainable construction, and commissioning.

• Division 22 - Plumbing: Includes common work results for plumbing, HVAC, and electrical systems.

• Division 23 - HVAC: Details common work results for HVAC, general motor requirements, HVAC ducts and casings, HVAC fans, air outlets and inlets, and commissioning of HVAC systems.

• Division 26 - Electrical: Covers requirements for electrical installations, grounding and bonding, raceway and boxes, wiring devices, and interior lighting.

• Contract Number: 36C25024C0054

• Project Number: 541-24-103

• Project Title: Improve Sub-Basement Plumbing and Air Quality

• Location: Louis Stokes Cleveland VAMC

• Date: 10/29/2025

Details regarding proposal submission and evaluation criteria are not explicitly stated in this document, but the solicitation implies a competitive bidding process.

No specific set-aside requirements are mentioned in this document.

This document is a compilation of "Final Bid Specifications" and includes various sections related to general requirements, plumbing, HVAC, electrical, and commissioning. Bidders should refer to the detailed specifications within each division for comprehensive requirements.

Form / Attachment / Pricing Sheet

This document is a "Hazardous Material Survey" conducted for the Cleveland VAMC Sub-Basement. It serves as an inventory of potential hazardous materials present before renovation or demolition activities.

• Area Surveyed: Sub-Basement
• Date of Survey: 12/16/2024
• Items Inventoried: Explosion Proof Enclosure/Bulb, Ballasts, Mercury Thermostats, TVs/Computer Monitors, Door Closures, Paint, Oil, Gas/Solvents, Cleaners, Lubricants, A/C Units, Batteries, Boiler Chemicals, Refrigerators/Pop Machine, Exit Sign - Hazardous, Exit Sign - Non Hazardous, Fire Extinguishers, Miscellaneous.
• Findings: The survey identified "93" Explosion Proof Enclosure/Bulbs in the Sub-Basement area. No other specific quantities or findings were detailed for the other listed items.

This document is relevant to bidders as it identifies potential hazardous materials that may need to be addressed during renovation or demolition work. Bidders should review this inventory to understand potential site conditions and associated costs or safety protocols required for the project.

Solicitation / RFP / RFQ

This document provides instructions for the bid opening process for Project 541-24-103, "Improve Sub-Basement Plumbing and Air Quality" at the Cleveland VAMC.

• Deadline: Bids accepted until 12:00 PM EST on 05-15-2026.

• Location: Bids can be submitted by mail or in person to 2780 Airport Drive, Suite 340, Columbus, OH 43219.

• Tracking: If using UPS/FedEx/USPS, ensure tracking information is emailed to the Contracting Officer.

• Access Restriction: Non-VA personnel are restricted from entering the building.

• Acceptance Point: Documents will be accepted by Contracting personnel at the main entrance between 10:30 AM and 11:30 AM.

• Timeliness: Arrive early to ensure bids are accepted before the deadline.

• Remote Access: Contractors can call in to listen to the bid opening via a Microsoft Teams Line.

  • Phone Number: 872-701-0185
  • Access Code: 598923149#

• Availability: The line is open for calls as early as 11:50 AM.

• Scheduled Time: Bid opening begins at 12:00 PM EST.

• Attendance: Attendance will be recorded at the beginning and end of the bid opening.

• Announcement: The apparent low bidder will be announced upon completion.

• Award Notification: All bidders will be notified of the awardee via email after responsiveness and responsibility checks are completed. The award will also be posted to the Contract Opportunities website.

• Bid Abstract: A bid abstract will be posted.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace lift pumps, sump pumps, pits, and address other plumbing deficiencies within the sub-basement of the main medical center. It also addresses air quality issues stemming from building expansion that has restricted fresh air flow and impacted egress, lighting, and ventilation.

• Replacement of existing lift pumps, sump pumps, and pits.

• Remediation of plumbing deficiencies.

• Improvement of air quality within the sub-basement.

• Development of project phases to minimize disruption to the Medical Center's operations.

• Creation of phasing plans detailing work for each discipline, temporary partitions, temporary and final MEP connections, and life safety travel distances.

• Inclusion of scope and timing for each phase or major activity.

• Field verification of all existing conditions by the contractor.

• Project Schedule: 251 Calendar days from the date of notice to proceed to complete Construction.

• Location: Sub-basement of the main medical center.

• The sub-basement is a non-permit required confined space.

• General site investigation and inspection are permitted without additional measures like air monitoring or alternative entry procedures.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, intended for contractors to submit questions or requests for clarification regarding the "Improve Sub-Basement Plumbing and Air Quality" project. It outlines the process for submitting inquiries and the information required from the contractor.

• Project Identification: Includes fields for Project Number (541-24-103), Project Title, and Project Location (Department of Veterans Affairs, Louis Stokes VA Medical Center, Cleveland, OH).
• Submission Requirements: Emphasizes that contractors must thoroughly read all pertinent documents (solicitation, specifications, drawings) before submitting questions. Questions must specifically identify the relevant specification, solicitation section, or drawing number.
• Information Needed: A section for the contractor to detail their specific questions or requests for clarification.
• Reply Section: Designated areas for the Government to provide answers and for the contractor to acknowledge receipt.
• Administrative Fields: Includes fields for RFI Number, Date, Reference, Reply Needed By, Submitted By, and Reply From.

This form is crucial for bidders who have questions about the "Improve Sub-Basement Plumbing and Air Quality" project. It dictates the format and content required for submitting inquiries to the Contracting Specialist, Stanley Burdine, ensuring that the government can provide timely and accurate responses. Failure to comply with the specified submission requirements may result in the government being unable to answer the questions.

Solicitation / RFP / RFQ

This document outlines specific safety and environmental compliance requirements that all bidders/offerors must adhere to when submitting their proposals or bids. It details the information required regarding past safety performance and Experience Modification Rate (EMR).

• Violation Information: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation in the past three years.

• Experience Modification Rate (EMR): Bidders must submit their current EMR, which must be equal to or less than 1.0. This information should be obtained from the bidder's insurance company on their letterhead.

  • Self-Insured/Alternative Contractors: If an EMR cannot be provided on insurance letterhead, contractors must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) using form ERM-6, or from their state-run worker's compensation insurance rating bureau if applicable (for specific states/territories).

• Submission: This safety compliance information must be submitted at the time of the sealed bid or request for proposal. For sealed bids, it should be in a separate sealed envelope clearly marked with the solicitation number, company name, and "Safety Compliance Information".

• Responsiveness: Failure to provide the required documentation by the bid opening or proposal receipt deadline may result in the bid/proposal being deemed non-responsive.

• This safety compliance requirement extends to all subcontracting tiers after award.

• Prime contractors are responsible for verifying the suitability of their subcontractors.

• Subcontractor safety information must be provided to the Contracting Officer in the same format prior to them commencing work.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which serves as a prevailing wage determination for building construction projects in Cuyahoga County, Ohio. It outlines the minimum hourly wage rates and fringe benefits that must be paid to various construction laborers and mechanics on federal or federally funded projects in the specified area.

• General Decision Number: OH20260074, dated 01/02/2026.
• Geographic Area: Cuyahoga County, Ohio.
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Classifications: Lists specific job classifications (e.g., Asbestos Worker, Bricklayer, Electrician, Carpenter, Plumber, Welder).
• Wage Rates & Fringes: Provides the prevailing hourly wage and fringe benefit rates for each classification.
• Footnotes: Includes important details regarding paid holidays, vacation time, and applicability of Executive Orders (EO 13706 and EO 13658) concerning paid sick leave and minimum wage.

Bidders must use this wage determination to accurately calculate labor costs for their proposals on relevant federal or federally funded construction opportunities in Cuyahoga County. Failure to comply with these prevailing wage requirements can lead to bid disqualification or contract non-compliance. It is crucial for bidders to review the specific classifications and rates applicable to their scope of work and to understand the conditions outlined in the footnotes, particularly regarding Executive Orders.