36C26326Q0507, Z1DA -PN: 568A4-26-SL001, Fire System Maintenance (HS)

Form / Attachment / Pricing Sheet

This document is a General Decision Number (SD20260022) issued by the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for building construction projects in specific counties of South Dakota. It serves as a reference for contractors to ensure compliance with minimum wage and fringe benefit requirements for laborers and mechanics employed on covered federal or federally assisted construction projects.

• General Decision Number: SD20260022, effective 01/16/2026.
• State: South Dakota.
• Counties Covered: Bennett, Brule, Fall River, Gregory, Jackson, Jones, Lyman, Mellette, and Tripp.
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Classifications & Rates: Lists specific job classifications (e.g., Asbestos Worker, Bricklayer, Electrician, Power Equipment Operator, Ironworker, Carpenter, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker) along with their prevailing hourly wage rates and fringe benefits.
• Special Provisions: Includes details on overtime pay for Power Equipment Operators (e.g., Long Boom Pay, Tower Crane Premium) and notes on Executive Orders related to Paid Sick Leave (EO 13706) and minimum wage for federal contractors (EO 13658).
• Identifiers: Explains various identifiers (e.g., SU, UAVG, SA) used to denote the source and type of wage rate data (survey, union average, state adopted).
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use this document to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to contract violations and penalties. It is crucial for understanding the minimum compensation requirements for various trades involved in the construction project.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services: Contractor will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• General Construction: Contractor will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction: Contractor will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Good Faith: Details consequences for not acting in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation: Offerors must cooperate and provide documents to VA to demonstrate compliance.
• Certification Block: A section for the offeror to complete, certifying compliance and authorizing the signatory.

This is a mandatory certification. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award. The specific subcontracting limitation percentage (50%, 85%, or 75%) will depend on the predominant NAICS code assigned to the acquisition.

Other / Unclassified

This document contains "Division 01 General Requirements" and "Division 02 Existing Conditions" for the "Fire System Repairs FY26 A" project at the Department of Veterans Affairs, Black Hills Health Care System, Hot Springs Campus. It outlines various specifications and requirements for the project, including:

• Division 01 General Requirements: Covers project coordination, progress documentation, submittals, safety programs, quality assurance/control, temporary environmental controls, waste management, closeout submittals, and sustainable construction requirements.
• Division 02 Existing Conditions: Specifically addresses the "Conservation of Existing Historical Structure and Components," noting that while the campus is a historical site, the work itself does not involve historical structures or components, but care must be taken to leave existing structures and equipment in original condition.

Additional sections detail specific requirements for:

• Hollow Metal Doors and Frames (Section 08 11 13): Specifies requirements for removing and replacing interior main fire egress hallway doors and frames, including material, fabrication, and installation details.
• Door Hardware (Section 08 71 00): Details hardware requirements for the replacement doors, including type, grade, finish, and installation.
• Painting (Section 09 91 00): Outlines comprehensive requirements for painting and finishing work, including surface preparation, materials, application methods, and specific color and finish requirements for various surfaces and systems.
• General-Duty Valves for Plumbing Piping (Section 22 05 23): Specifies requirements for general-duty valves for domestic water and sewer systems, including shut-off valves, labeling, and installation.
• Earthwork (Section 31 20 11): Covers excavation, fill, backfill, and site restoration, including material requirements, grading, lawn areas, and disposal of excavated material.

This document provides critical technical specifications and requirements for the "Fire System Repairs FY26 A" project. Bidders must review these sections to understand the detailed scope of work, materials, installation methods, quality standards, safety protocols, and environmental considerations. Specific attention should be paid to the requirements for doors, hardware, painting, valves, and earthwork, as these directly impact the execution and cost of the project. The document also highlights the historical nature of the site, emphasizing the need for careful work around existing structures.

Form / Attachment / Pricing Sheet

This document provides visual references (photographs) related to the "Fire System Maintenance FY 26 A" opportunity. It includes images of post indicators, general work areas, approach paths, and specific door conditions at various buildings.

• Building 1: 3 images showing post indicator (front and sides), general work area, and approach path.
• Building 66: 3 images showing post indicator (front and sides), general work area, and approach path.
• Building 12: 4 images detailing interior and exterior views of doors, and specific damage at the base of the door frame.

These figures provide critical visual context for potential bidders. They illustrate the current state and location of fire system components and relevant areas, which will be essential for understanding the scope of work, assessing site conditions, and preparing accurate proposals for fire system maintenance.

Form / Attachment / Pricing Sheet

This document, "TMS 20939 - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Training," serves as a mandatory "basic" privacy training requirement for contractors, volunteers, or other personnel who do not use VA sensitive information or protected health information (PHI) and do not have access to VA computer systems. It outlines the responsibilities for protecting VA sensitive information and the applicable privacy laws and regulations.

• Defines VA Sensitive Information and Protected Health Information (PHI).
• Explains "incidental" disclosures and provides examples.
• Details safeguards personnel must follow to secure VA sensitive information.
• Lists six key privacy laws and statutes governing the VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Outlines privacy rules concerning use and disclosure of information.
• Explains enforcement mechanisms and penalties for privacy violations.
• Includes a signature block for the employee and contractor agency to acknowledge responsibility for protecting veteran information.

This document is a required training for personnel involved in the opportunity. Bidders must ensure their personnel complete this training to understand their obligations regarding the protection of VA sensitive information and PHI. The signed form must be submitted to the supervisor/contracting officer for data entry into the Talent Management System.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the repair of various components of the fire suppression & safety systems at the Hot Springs VAMC campus.

• Part One: PIV Valves: Replacement of two existing gate valves (one 6" and one 4") with new, identical specification valves, including excavation, testing, and regrading of disturbed ground. Existing valves are to be provided to the COR. Shoring may be required due to proximity of existing equipment.

• Part Two: Fire Exit Door: Removal and replacement of an existing fire-rated double door and frame with a new 90-minute rated metal double fire door and frame. This includes removal and disposal of the existing door/frame, preparation of the wall surface, installation of new hardware, and painting to match the surrounding aesthetic.

• Work must be performed to the highest professional standards, adhering to applicable codes and standards for a hospital environment.

• The electronic indicator system for PIV valves must be reconnected, fully operational, and ready for use.

• Work areas must be cleaned daily and returned to their original condition at the end of the project.

• Ground around new PIV valves will be graded where damaged; seeding and mulching will be done by others.

• Location: Entirely within the HS-VAMC campus, Hot Springs, SD 57747.

• Period: Expected to take no more than 30 calendar days from Notice to Proceed (NTP), including lead times. Physical on-site work is expected to take no more than 11 days.

• Contractor personnel require VA Privacy Training and Infection Control (ICRA) training within the previous year, and must attend a Patient Privacy/Information Security briefing prior to starting work.

• Strict control of dust and debris is required, especially for the door replacement portion.

• Figures (Site Photos) are attached for reference.

Solicitation / RFP / RFQ

This solicitation is for Fire System Maintenance for FY26 at the Hot Springs VAMC campus. The contractor shall provide all necessary labor, materials, tools, equipment, and supervision to repair various components of the fire suppression and safety systems. The magnitude of construction is estimated to be less than $25,000.

• Repair of various components of the fire suppression & safety systems.

• Reference construction specifications, site photos, and Performance Work Statement for detailed requirements.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 30 calendar days from Notice to Proceed.

• Estimated Value: Magnitude of construction is less than $25,000.

• Proposal Submission Deadline: May 25, 2026, by 1:00 PM CT.

• Submission Method: Email to jocelyn.swim@va.gov and michael.freeman3@va.gov. Subject line: PN: 568A4-26-SL001, Fire System Maintenance FY26 A.

• Technical Questions Deadline: May 15, 2026, by 12:00 PM CT via email to jocelyn.swim@va.gov and michael.freeman3@va.gov.

• Award Basis: Price only.

• This solicitation is a total set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be verified SDVOSBs in the Small Business Administration (SBA) database.

• Applicable NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19.0 Million small business size standard.

• A bid bond and payment bond are required if the proposal exceeds $35,000.00.

• Offerors must be registered in the System for Award Management (SAM).

• Site visits are not organized; individual site visits can be requested by contacting the Contract Specialist no later than May 13, 2026.

Solicitation / RFP / RFQ

This is a notice for informational purposes only and not a request for bids. The Department of Veterans Affairs (VA), VA Black Hills Health Care System (VABHHCS) Hot Springs Campus intends to issue a Request for Quote (RFQ) for Project: 568A4-26-SL001, Fire System Maintenance. The work involves repairing various components of the fire suppression & safety systems at the VABHHCS Hot Springs Campus.

• Contractor shall provide all labor, equipment, materials, and supervision necessary to complete the fire system maintenance.

• Work includes repairing various components of the fire suppression & safety systems.

• Period of Performance is 30 Calendar Days from issuance of Notice to Proceed (NTP), including lead times for equipment and materials.

• Contract type: Single, firm fixed-price contract.

• Estimated value: Magnitude of construction is less than $25,000.00.

• An RFQ is planned to be issued on or after April 15, 2026.

• Award is planned within 60 calendar days from bid opening date.

• The RFQ, including bid documents, site photos, and specifications, will be available for download at the System for Award Management (SAM) Contract Opportunity website (https://sam.gov/content/opportunities).

• Interested bidders are responsible for obtaining all documents and monitoring the website for changes.

• A bidders list will not be maintained.

• This is a TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE.

• Bidders must be registered and certified as an SDVOSB in the SBA certification database (https://veterans.certify.sba.gov).

• Bidders must have an active Federal Government contracts registration in SAM at the time of bid submission.

• Applicable NAICS code: 238220 (Plumbing, Heating, and Air-Conditioning) with a small business size standard of $19.0 million.

• Bidders must represent to the Contracting Officer that they are a small business concern under the assigned NAICS code.

• Contracting Office ZIP Code: 55101

• Solicitation Number: 36C26326Q0507

• Place of Performance: VA Black Hills Health Care System, Hot Springs Campus, Hot Springs, SD 57747, USA.

• Contact: Josie Swim, Contract Specialist, jocelyn.swim@va.gov, (612) 467-4542.