Z1DA--PN: 636A6-26-102, Replace Bldg 2 Condensate Leak {DM} Invitation for Bid {IFB} - Sealed Bidding

Statement of Work (SOW)

To repair compromised steam condensate piping in Building 2 at the VA Central Iowa Health Care System (VACIHCS) in Des Moines, IA.

• Furnish all labor, materials, equipment, and supervision to remove and replace approximately 260 linear feet of compromised steam condensate piping in the basement of Building 2.

• Work includes trenching, backfilling, floor restoration, infection control, safety controls, validation testing, and commissioning.

• The piping traverses areas serving Sterile Processing Service (SPS), Nutrition and Food Service (NFS), Environmental Management Service (EVS), and Logistics.

• One hundred twenty (120) calendar days from the Notice to Proceed (NTP).

• On-site phased construction is limited to sixteen (16) continuous weeks.

• Phase 1 (Weeks 1-4): ~50 linear feet

• Phase 2 (Weeks 5-7): ~74 linear feet

• Phase 3 (Weeks 8-10): ~82 linear feet

• Phase 4 (Weeks 11-16): ~48 linear feet

• Initial Schedule Submittal within 7 calendar days of NTP.

• Materials & Submittals Checklist.

• Detailed project schedule, including demolition, installation, testing, and closeout.

• Compliance with all applicable specifications and requirements referenced in Section 6.

• Implementation of Infection Control Risk Assessment (ICRA) Plan and Interim Life Safety Measures (ILSM) Plan.

• Designation of an OSHA-certified Competent Person (CP).

• Development and submission of Job Hazard Analyses (JHAs).

• Maintenance of Safety Data Sheets (SDS).

• Obtaining all required permits and notifications.

• Weekly progress reports to the COR.

• Provision of as-built/record drawings and a PE-stamped redline comparison.

• Recycling report and minimization of landfill waste.

• Compliance with records management language for contracts.

• Completion of VA Privacy Training (TMS 20939) for relevant personnel.

• Work hours are typically 7:00 a.m. to 3:30 p.m. CT, with deviations requiring COR approval.

• Contractor personnel must adhere to VA CIHCS facility rules for behavior and conduct.

• Strict adherence to safety requirements, including OSHA training and CP designation.

• Coordination with COR for laydown areas, dumpster placement, and access routes.

• Potential for encountering suspect asbestos-containing material (ACM).

Form / Attachment / Pricing Sheet

This document, titled "Safety or Environmental Violations and Experience Modification Rating Information," outlines the requirements for bidders to submit information regarding their past safety and environmental record, as well as their current Experience Modification Rate (EMR). It also includes a "PRE-AWARD CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM" that bidders must complete.

• Safety and Environmental Record: Bidders must explain if they have had more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years.
• Experience Modification Rate (EMR): Information must be obtained from the bidder's insurance carrier on letterhead. If the EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons for the elevated EMR and the anticipated date of reduction is required.
• Self-Insured Contractors: Must obtain an EMR rating from the National Council on Compensation Insurance (NCCI) using form ERM-6, or from their state-run worker's compensation insurance rating bureau if applicable.
• Lack of Insurance History: If NCCI cannot issue an EMR due to lack of history, a letter from the insurance carrier and NCCI indicating a Unity Rating of 1.0 is required.
• Evaluation Form: Requires completion of a table using OSHA 300 Forms (Log of Work-Related Injuries and Illnesses) and 300a Forms (Summary of Work-Related Injuries and Illnesses). This includes data on man-hours, cases involving days away from work, restricted activity, DART Rate, and OSHA violations.
• Additional Information: Requires the NAICS Code (238220), the administrator of the company's Safety and Health Program, and the company's EMR.

This document is critical for bidders as it directly impacts the "Initial Determination of Responsibility." Failure to provide accurate and complete information may affect a bidder's eligibility. The information submitted, along with government system data (OSHA, EPA), will be used to assess the bidder's safety and environmental compliance. This requirement applies to all subcontracting tiers.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting - Certificate of Compliance" for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDBOSB/VOSB subcontractors counts towards this limit. Material costs are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDBOSB/VOSB subcontractors counts towards this limit. Material costs are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Good Faith Determination: If VA determines an SDVOSB/VOSB did not act in good faith, they may be subject to suspension, debarment, fines, or prosecution.
• Cooperation: Offerors agree to cooperate with VA and provide documents to demonstrate compliance.
• Required Fields: The certification form requires the offeror's name, printed name and title of the signatory, signature, date, and company name and address.

This is a mandatory certification for offerors. Failure to complete, sign, and return this form with the bid, quotation, or proposal will result in the response being deemed ineligible for evaluation and award. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Polk County, Iowa. It outlines the prevailing wage rates and fringe benefits required for various construction trades.

• General Decision Number: IA20260071 (Supersedes IA20250071)
• Effective Date: 01/02/2026
• Construction Type: Building
• Geographic Area: Polk County, Iowa
• Scope: Building construction projects (excluding single-family homes or apartments up to 4 stories).
• Trades Included: Lists specific wage and fringe rates for trades such as Boilermaker, Bricklayer/Stonemason, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Painter, Cement Mason/Concrete Finisher, Pipefitter, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Welders.
• Footnotes: Includes details on vacation pay credits and paid holidays.
• Executive Order Information: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).

Bidders must use this wage determination to ensure compliance with federal labor standards. The listed rates are the minimum required for laborers and mechanics employed on the contract. Failure to comply can result in penalties. This document is crucial for accurately estimating labor costs in proposals for construction opportunities in the specified area and for the defined construction type.

Form / Attachment / Pricing Sheet

This document contains architectural drawings (File: P15 Drawing) related to Project 636A6-26-102, specifically for the "Replace Building 2 Condensate Leak" at the VA Central Iowa Health Care System. The drawings pertain to Buildings 1-4, Basement floor.

• Floor plan layout of the basement level.
• Identification of various rooms and spaces (e.g., Mechanical Room, Electrical Room, Offices, Storage, Restrooms).
• Indication of building systems and infrastructure (e.g., Elevators, Stairs, Transformers, Pumps, Chillers).
• Specific project details including Project Number, Location, Building(s), and Floor(s).

These drawings provide critical visual information about the physical space where the condensate leak replacement work will occur. Bidders should review these plans to understand the existing conditions, layout, and potential complexities of the work area, which will be essential for developing accurate proposals, estimating costs, and planning execution.

Form / Attachment / Pricing Sheet

This document, "S02_Attachment 02 Specifications v1.pdf", is an attachment to a SAM.gov opportunity record. It contains specifications and details relevant to the opportunity.

The document is a PDF file containing "Specifications v1". Based on the file name and typical SAM.gov attachments, this document likely details technical specifications, requirements, or other critical information for potential bidders to understand the scope of work or product being procured.

This document is crucial for bidders to understand the technical requirements and specifications of the opportunity. It will inform their decision on whether to bid, how to prepare their proposals, and what level of detail is expected in their submissions. Bidders must review this document thoroughly to ensure compliance and accurate pricing.

Solicitation

This solicitation is for the "Replace Bldg 2 Condensate Leak" project (Project Number: 636A6-26-102) at the VA CIHCS Des Moines Campus. The contractor will provide all labor, equipment, materials, and supervision necessary to restore reliable condensate return service. The estimated construction cost is between $250,000 and $500,000.

• Restore reliable condensate return service across affected areas.

• Work must be completed in accordance with attached drawings, specifications, and Statement of Work (SOW).

• Contractor shall provide supervision in accordance with FAR 52.236-6, with a dedicated project superintendent.

• Offerors must comply with Buy American requirements for construction materials.

• All contractor employees are subject to background investigations.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 120 Calendar Days from issuance of Notice to Proceed (NTP).

• Offers are due by June 8, 2026, at 11:00 AM CT via email to michael.warrick@va.gov and angelique.mabley@va.gov.

• Bids will be evaluated based on price, with the lowest bid confirmed as fair and reasonable.

• Evaluation will be conducted without discussions.

• A formal site visit is scheduled for May 13, 2026, at 11:00 AM CT.

• Technical questions are due by May 20, 2026, at 11:00 AM CT via email.

• This solicitation is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns, in accordance with Public Law 109-461.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Applicable NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19.0 Million size standard.

• Bidding materials will be available electronically on SAM.gov.

• Offerors must register as an "Interested Vendor" on SAM.gov.

• A bid guarantee is required (SF24, 20% of bid price, not to exceed $3,000,000.00).

• Performance and Payment Bonds (SF25, SF25A) are required within 10 calendar days after award.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for Project Number: 636A6-26-102, which involves replacing the condensate leak in Building 2 at the VA Central Iowa Health Care System (VACIHCS) Des Moines Campus. The Department of Veterans Affairs (VA) intends to award a single, firm fixed-price contract.

• Restore reliable condensate return service across affected areas.

• Work includes providing all labor, equipment, materials, and supervision.

• Detailed requirements are in the attached drawings, specifications, and Statement of Work.

• Period of Performance: 120 Calendar Days from issuance of Notice to Proceed (NTP).

• Contract Type: Firm Fixed-Price.

• Magnitude of Construction: Estimated between $250,000 and $500,000.

• Planned IFB Issue Date: On or after Wednesday, May 6, 2026.

• Award Date: Within 75 calendar days from bid opening.

• The IFB package, including bid documents, specifications, and drawings, will be available for download on SAM.gov.

• Bidders are responsible for obtaining all documents and monitoring SAM.gov for amendments.

• A pre-bid site visit and bid due date will be announced in the solicitation.

• This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Bidders must be registered and certified as an SDVOSB in the SBA certification database at the time of bid submission.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19.0 million.

• Bidders must represent to the Contracting Officer that they are a small business concern under the assigned NAICS code.

• This notice is for informational purposes only and not a request for bids.

• Hard copies of documents will not be provided.

• A bidders list will not be maintained.