Z1DA--Project No. 583-26-502 - Repair Exterior Isolation Valves.

Form / Attachment / Pricing Sheet

This document outlines the "Bid Schedule" for the opportunity, detailing the "Base Bid" and four "Bid Alternates." It specifies the "System Items" to be addressed at various "Locations" within the Richard L. Roudebush VA Medical Center (VAMC) and the VA Cold Spring Road Facility (CSR).

• Base Bid: Includes replacement of existing fire hydrants and installation/replacement of isolation valves at multiple VAMC locations (1-9) and CSR locations (1-2). It also includes replacement of an isolation valve in the VAMC Water Softener Room.
• Bid Alternate 1: Excludes installation of new isolation valves at VAMC #1 and VAMC #5 from the Base Bid.
• Bid Alternate 2: Excludes items from Bid Alternate 1, and instead includes existing isolation valve replacement in the VAMC Water Softener Room and existing fire hydrant replacement at CSR #1 and CSR #2.
• Bid Alternate 3: Excludes items from Bid Alternate 2, and instead includes replacement of existing fire hydrants and isolation valves at VAMC #2, VAMC #3, and VAMC #8.
• Bid Alternate 4: Excludes items from Bid Alternate 3, and instead includes replacement of existing fire hydrants at VAMC #1, VAMC #5, and VAMC #9, along with replacement of an isolation valve at VAMC #9.

This document is crucial for bidders to understand the scope of work for the base contract and potential modifications through alternates. It details specific locations and the exact system items (fire hydrants, isolation valves) requiring attention, which will inform pricing and resource allocation for proposals.

Amendment / Modification

This amendment extends the deadline for receipt of offers and provides the full bid schedule.

• The "HOUR & DATE for Receipt of Offers" has been extended.

• The "Bid Schedule" is attached as a new document.

• The quote due date/time is extended to April 24, 2026, at 11:00 AM EDT.

• Offerors are instructed to complete and submit the attached Bid Schedule with their quote.

Amendment / Modification

This amendment addresses a vendor question regarding the project Superintendent role. The response clarifies that the Contractor shall directly superintend the work or assign a competent superintendent on-site who is satisfactory to the Contracting Officer and has the authority to act for the Contractor.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides a clarification on personnel requirements.

This amendment does not appear to change any submission deadlines, requirements, or evaluation factors. It solely provides a clarification on the superintendent role.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid site walk related to the "Repair Exterior Isolation Valves" project (Project #583-26-502).

• Project Name: Repair Exterior Isolation Valves
• Project Number: 583-26-502
• Start Date: 03/25/2026
• Project Engineer/COR: Matthew Soto
• Place/Room: B-6 Conf. Rm.
• Fields for Personnel Name, Company Name, Cell Phone Number, and Email Address.
• One entry is present: Galen Jeffs from Calvary Contracting, with phone number 9375067309 and email address g.jeffs@calvarycontracting.com.

This document indicates attendance at a mandatory or optional pre-bid site visit. It may be used by bidders to identify potential competitors or partners who also attended the site visit. The presence of this sign-in sheet suggests that a site visit has occurred or is scheduled for this opportunity.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions raised by potential bidders regarding the solicitation for hydrant and valve replacements.

• Personnel Roles: The same individual can serve as Superintendent, SSHO, and QCM if they meet all requirements for each role. A subcontractor employee can also serve as Project Superintendent.
• Working Hours: General construction working hours are standard, but can be extended if communicated with the COR. Multiple shutdowns may be allowed with additional communication. Specific details on allowed working hours for shutdowns, maximum duration per shutdown, and whether night/weekend work is required are addressed.
• Sequencing: The contractor can determine the phasing and sequence for hydrant and valve replacements, subject to VA approval, to optimize the schedule.
• Staging & Parking: Two spaces are provided as a laydown area. Parking is limited to F-lot for contractors. Clarification on temporary parking or loading zones closer to work areas was provided.
• Utility Information: Utility drawings will be provided. The contractor shall hydro-excavate hydrants and valves for safe removal.
• Water System Testing: Chlorination procedures are detailed in the specs and AWWA 651. Testing to ensure chlorine is flushed from the system can be performed by the contractor with COR present. Biological testing is not required unless contamination is a concern.
• Site Visit: The official sign-in sheet for the biological/re-bid site visit held on 03/25/2026 is attached. Attendance at the site visit is not a requirement for bid responsiveness or evaluation.
• Hydrant/Valve Specifications: Size and pressure rating for hydrants and isolation valves are detailed in the specifications.

This Q&A document clarifies several aspects of the project, including personnel qualifications, working hours, site logistics, and technical requirements for water system components. Bidders should review these clarifications to ensure their proposals accurately reflect the project's needs and constraints.

Amendment / Modification

This amendment is being posted to provide responses to RFIs received and to provide the site visit sign-in sheet.

• RFIs (Questions and Answers)
• Site Visit Sign In Sheet

This amendment does not appear to modify proposal deadlines, requirements, or evaluation factors. It serves to provide additional information and documentation related to the solicitation.

Forms / Attachments / Pricing Sheets

This document is a General Decision Number (GDN) for Indiana, specifically detailing prevailing wage rates for various construction trades. It serves as a reference for contractors to ensure compliance with labor standards on federal or federally funded construction projects.

• General Decision Number: IN20260002, dated 01/30/2026.
• State: Indiana.
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories).
• Covered Counties: A comprehensive list of Indiana counties is provided.
• Trade Classifications: Includes detailed wage and fringe benefit rates for various trades such as Asbestos Worker/Heat & Frost Insulator, Hazardous Material Handler, Bricklayer, Stone Mason, Terrazzo Finisher/Worker, Tile & Marble Finisher/Setter, Boilermaker, Carpenter, Millwright, Electrician, Communication Technician, Elevator Mechanic, Power Equipment Operators (multiple groups), Truck Driver (multiple groups), Painter, Glazier, Cement Mason/Concrete Finisher, Plasterer, Plumber and Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker (HVAC Duct Work), and Ironworker.
• Effective Dates: Wage rates are specified with effective dates, typically on a yearly basis (e.g., 06/01/2025, 01/01/2025).
• Footnotes: Include details on paid holidays and employer contributions for vacation pay.

This document is crucial for bidders to accurately estimate labor costs for their proposals. Understanding the prevailing wage rates and fringe benefits for each trade required for the project is essential for developing a compliant and competitive bid. Failure to adhere to these rates can lead to non-compliance and potential penalties.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form used to gather clarification from the Government regarding the "Repair Exterior Isolation Valves" project. It outlines the process for submitting questions and specifies how replies will be provided.

• Project Information: Includes Project Number (583-26-502), Project Title ("Repair Exterior Isolation Valves"), and Project Location (Richard L. Roudebush VA Medical Center, Indianapolis, IN).
• Submission Guidance: Contractors are instructed to thoroughly read all pertinent documents before submitting questions and to specifically reference the relevant specification, solicitation section, or drawing number.
• Contact Information: The RFI is addressed to Luke A. Turner, Contract Specialist at the Department of Veterans Affairs, Network Contracting Office (NCO) 10 in Cincinnati, Ohio.
• Reply Mechanism: The form explicitly states that "RFIs will be answered via amendment(s)."

This form is crucial for potential bidders to understand the procedure for seeking clarification on the "Repair Exterior Isolation Valves" opportunity. It highlights the importance of detailed, referenced questions and informs bidders that all clarifications will be consolidated and issued as amendments to the solicitation, rather than direct responses to individual inquiries.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. (This box is checked in the provided document).
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for award.
• Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001, and may lead to criminal, civil, or administrative penalties.
• Compliance Verification: The VA may require contractors to provide documents (e.g., invoices, subcontracts) to demonstrate compliance during performance and upon completion.

This is a mandatory certification for offerors. Bidders must understand the specific subcontracting limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed approach complies. Failure to complete and submit this form correctly will lead to disqualification. The checked box indicates that this applies to General Construction contracts.

Form / Attachment / Pricing Sheet

This document contains site plans and drawings for the VA Hospital (VAMC #1). It provides detailed layouts of buildings, parking lots (labeled A-LOT, E-LOT, F-LOT, H-LOT, I-LOT, K-LOT), roads, and other site features.

• Site layout with building designations (e.g., VA HOSPITAL BLDG 1, VAMC #2, VAMC #5).
• Parking lot configurations and labels.
• Roadways and street access (e.g., MICHIGAN STREET).
• Specific building details including square footage and number of stories for some structures.
• Annotations indicating various site elements and measurements.

These drawings are crucial for bidders to understand the physical site context of the opportunity. They provide essential information for planning, logistics, site access, and understanding the scale and layout of the VA Hospital campus, which may be relevant for construction, maintenance, or service-related opportunities.

Form / Attachment / Pricing Sheet

This document, "Attachment II - Specifications.pdf", contains detailed specifications for the project. It is intended to provide bidders with the technical requirements necessary to understand and bid on the opportunity.

• Detailed technical specifications for materials, equipment, and workmanship.
• Requirements for construction, including safety, environmental, and quality control measures.
• Specific standards and codes that must be adhered to.
• Information on testing, inspection, and acceptance criteria.
• Details on various construction aspects such as concrete, earthwork, asphalt paving, planting, and water utilities.

This document is critical for bidders to accurately assess the scope of work, understand the technical requirements, identify potential challenges, and develop a compliant and competitive proposal. It directly impacts the materials, labor, and processes required for successful execution of the contract.

Solicitation

This solicitation is for the repair and replacement of exterior isolation valves and fire hydrants at the Richard L. Roudebush VA Medical Center and the VA Cold Spring Road facility in Indianapolis, IN. The project also includes adding new isolation valves for specific fire hydrants and replacing an isolation valve in the water softener room. The objective is to safely replace existing components, meet project specifications and applicable codes, and complete testing and cleaning of affected water system sections.

• Replacement of exterior fire hydrants and associated isolation valves.

• Addition of new isolation valves for specific fire hydrants.

• Replacement of an isolation valve in the water softener room.

• Excavation, demolition, backfilling, and restoration of affected areas (asphalt, concrete, green spaces).

• Testing of new components and cleaning of water system sections.

• Compliance with OSHA, NFPA, VA, and manufacturer standards.

• Submission of a Site-Specific Safety Plan and Confined Space Entry Plan (if applicable).

• Provision of a minimum one-year warranty on all parts, material, labor, and workmanship.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude of Construction: Less than $350K.

• Period of Performance: 90 calendar days from receipt of Notice to Proceed.

• Offers are due by 10:00 AM EDT on April 22, 2026.

• Quotes must be submitted via email to luke.turner@va.gov. No physical quotations will be accepted.

• Required submission documents include: completed SF1442 Offer, acknowledgment of amendments, completed bid schedule, SF24 Bid Bond, VAAR 852.219-75 Certificate of Compliance, and FAR 52.219-28 Post-Award Small Business Program Rerepresentation (if applicable).

• A site visit is scheduled for March 25, 2026, at 10:00 AM ET.

• Requests for Information (RFIs) are due by close of business on April 1, 2026.

• This solicitation requires offerors to be certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) listed in the SBA certification database at the time of offer submission and contract award.

• Offerors must submit the completed VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) with their offer.

• NAICS Code: 236220, Small Business Size Standard: $45.0M.

• Bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required for awards over $35,000 and $150,000 respectively.

• Contractors must register in SAM.gov.

• All contractor personnel are subject to background investigations and must wear VA badges.

• Annual influenza shots are required for all staff performing work on campus.

Solicitation / RFP / RFQ

This solicitation is for the repair and replacement of exterior isolation valves, fire hydrants, and associated system components at the Richard L. Roudebush VA Medical Center. The project includes adding new isolation valves for specific fire hydrants, testing new components, and cleaning affected water system sections.

• Replacement of existing isolation valves, fire hydrants, and associated system components.

• Addition of new isolation valves for specific fire hydrants.

• Testing of new components.

• Cleaning of affected water system sections.

• Compliance with project specifications and the latest applicable codes, standards, and regulations.

• Product Service Code: Z1DA

• NAICS Code: 236220

• Place of Performance: Richard L. Roudebush VA Medical Center, Indianapolis, IN 46202-2803.

• Response Date/Time/Zone: March 19, 2026, 10:00 AM Eastern Time, New York, USA.

• All responsible sources may submit a quotation, bid, or proposal.

• Definitization of Equitable Adjustments will follow FAR 52.243-5 and VAAR 852.243-70 procedures.

• This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified SDVOSB/VOSB and listed in the SBA certification database at the time of submission and award.

• Joint ventures are eligible if they meet specific requirements (13 CFR part 128).

• Compliance with nonmanufacturer rule and limitations on subcontracting applies.

• Contracting Office ZIP Code: 45219

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 10, 260 E. University Avenue, Cincinnati OH 45219.

• Point of Contact: Luke A. Turner, Contracting Officer, luke.turner@va.gov.

• Past performance regarding definitizing equitable adjustments will be posted when available.