Z1DA--Replace Building 1 Windows | Design Madison, WI | 607-24-112
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VHA Program Contracting Activity Central (PCAC), has issued a Special Notice indicating its intent to negotiate a sole-source contract with BWBR for Solicitation Support Services (SSS) and Construction Period Services (CPS). This is for Project #607-24-112, "Replace Building 1 Windows" in Madison, WI. While the intent is sole-source, other firms capable of providing these services for a design completed by another firm are invited to submit capability statements. Responses are due April 10, 2026.
Project Background & Scope
The project involves replacing windows in Building 1 at the Madison, WI VA facility. BWBR, the original design firm, completed the design, which is now 100% complete but requires revisions. The current contract with BWBR does not include SSS and CPS, which are essential for the construction phase.
Key Requirements:
- Refresh Existing Documents: Revisions to the 100% complete design drawings.
- Solicitation Support Services (SSS):
- Attend pre-bid site-visit meetings and project walks.
- Answer technical questions/RFIs from contractors within five calendar days.
- Provide addenda to revise specifications and drawings as needed.
- Construction Period Services (CPS):
- Respond to RFIs.
- Review submittals.
- Create air emissions and land disturbance permit applications.
- Complete site visit reports.
- Review modification requests.
- Complete punch lists.
- Deliver record drawings.
Contract Details
- Opportunity Type: Special Notice / Notice of Intent to Sole Source
- NAICS Code: 541330 (Engineering Services) with a size standard of $25.5 million.
- Set-Aside: None specified; intent to sole source to BWBR, but open to capability statements from other firms.
- Place of Performance: Madison, WI 53705.
Submission Requirements & Evaluation
Firms believing they can meet the requirements must submit a capability statement addressing:
- Company Information: Name, UEI, address, Point-of-Contact, phone, and email.
- Business Size & Type: Based on NAICS 541330 (e.g., Large Business, Small Business, SDVOSB, etc.).
- Statement of Interest.
- Similar Work Examples: Up to three examples from the past seven years where the firm took over SSS and CPS responsibilities and liabilities for a design completed by another firm. Include project name, owner, contact, scope, size, building use, dollar value, and dates.
Submission Deadline: April 10, 2026, at 1:00 PM (ET). Submission Format: Electronic submission (PDF, max 4MB, 4 single-sided pages, application-generated) to Lucretia.Maloney@va.gov and William.Henkel@va.gov. Hard copies are not accepted.
Important Notes
This is for information and planning purposes only and is not a solicitation. The government will use responses for market research and is not obligated to award a contract or provide feedback. No proprietary or sensitive information should be included.