Z1DA--Replace Equipment in Mechanical Rooms Project No. 593-23-306 VAMC Las Vegas, NV

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price construction contract to improve the Central Utility Plant (CUP) at the VA Southern Nevada Healthcare System (VASNHCS). The project involves replacing clean steam generators, heating hot water pumps, and installing a new air handler and associated ductwork in Building BD423. It also includes installing a new reverse osmosis (RO) water treatment system for the clean steam feed water.

• Decommission and demolition of existing clean steam generators and heating hot water pumps.

• Procurement and installation of a new RO water treatment system for clean steam feed water.

• Modification of existing ductwork in BH002.

• Procurement and installation of a new air handler and associated ductwork in BD423.

• Compliance with all specifications and drawings provided.

• Adherence to applicable wage determinations (NV20260038).

• Contract Type: Firm-fixed-price construction contract.

• Project Completion Date: 300 calendar days after Notice to Proceed (NTP).

• Place of Performance: VA Southern Nevada Healthcare System, 6900 N. Pecos Rd, N. Las Vegas, NV 89086.

• Proposal Submission Deadline: February 27, 2026, by 14:00 PST.

• Submission Method: Electronic copy via email to christopher.whipple@va.gov and Cc: daniel.jhun@va.gov. Email size must be less than 10MB.

• Evaluation Criteria: Lowest priced proposal that is responsive to the solicitation.

• Key Deadlines:

  • Questions/RFIs Due: February 11, 2026, by 14:00 PST.
  • Pre-Proposal Site Visit: February 3, 2026, at 09:00 PST.

• This requirement is a total set-aside for eligible Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be registered and certified as an eligible SDVOSB in the SBA Small Business Search website prior to RFP evaluation and award.

• An offer guarantee (bid bond) is required.

• Performance and payment bonds will be required from the successful offeror.

• Attachments include SOW, Drawings, Specifications, Appendix, PCRA, Price Breakdown, VAAR Clause 852.219-75, RFI forms, Wage Determination, and Site Visit Presentation.

• The Government intends to award without discussions but reserves the right to conduct them.

• Offerors are authorized to send proposals via email.

Statement of Work (SOW)

This document outlines the scope of work for Project 593-23-306, "Replace Equipment in Mechanical Rooms," at the VA Southern Nevada Healthcare System (VASNHS).

The project involves furnishing all labor and materials for the replacement of existing equipment in mechanical rooms. Key tasks include:

• Decommissioning and demolition of existing clean steam generators and heating hot water pumps.
• Procurement and installation of a new reverse osmosis unit for clean steam feed water.
• Modification of existing ductwork and procurement/installation of a new air handler in room BD423.
• Replacement of two existing clean steam generators in room BD423, including alterations to equipment pads and piping.
• Replacement of heating hot water pumps in BD423, requiring temporary pump plans to maintain circulation with a maximum 1-hour shutdown per instance.
• Installation of a new dedicated air handling unit, supply, and return ductwork in BD423.
• Installation of a full reverse osmosis feed water unit in room BD160.
• Performing new electrical, telecommunications, and security systems work.
• Mechanical, plumbing, and fire protection construction work.

The contract period of performance is three hundred (300) calendar days.

The work will be accomplished at the VA Southern Nevada Healthcare System campus, located at 6900 North Pecos Road, North Las Vegas, NV 89086.

• Compliance with accessibility standards (ABAAS and VA Barrier Free Design).
• Adherence to Infection Control Risk Assessment (ICRA) criteria.
• Compliance with HIPAA requirements.
• Phased construction approach to maintain egress and functionality.
• Submission of a detailed phasing plan and site logistics plan.
• Contractor responsible for hazardous materials removal (ACM) using approved methods.
• Comprehensive 3rd party inspections and testing required.
• Contractor to employ a Commissioning Manager.
• Strict adherence to OSHA and PIV badging requirements for all personnel.
• Compliance with all VA security and records management policies, including data protection and sanitization.

Forms / Attachments / Pricing Sheets

This document contains the "Attachment Drawings.pdf" which provides detailed architectural and engineering plans for the "Replace Equipment in Mechanical Rooms" project (Project No. 593-23-306) at the Department of Veterans Affairs in North Las Vegas, Nevada. These drawings are essential for understanding the scope, layout, and technical specifications of the proposed work.

• Drawing Sheet Index: Lists all included drawings, categorized by discipline (General, Mechanical, Plumbing, Electrical).
• Applicable VA Standards and Publications: Outlines the codes, standards, and regulations that must be followed.
• Project Information: Includes project number, title, location, and consultant/architect details.
• Detailed Plans: Includes floor plans, mechanical HVAC plans, plumbing plans, electrical plans, and piping routing plans for various buildings and rooms (e.g., BD423, BD160, BH002, BD201, BD401).
• Schedules: Provides details for mechanical equipment, plumbing, and electrical panel schedules.
• Details and Diagrams: Includes specific details for equipment, piping, and system diagrams (e.g., RO system diagram, fan coil unit controls).
• Infection Control Risk Assessment (ICRA) Information: Details requirements and plans for infection control during construction.

These drawings are critical for bidders to accurately assess the project scope, identify all required materials and labor, understand site conditions, and develop a comprehensive proposal. They detail the specific locations, types of equipment to be replaced or installed, and the necessary modifications to mechanical, plumbing, and electrical systems. Bidders must carefully review these drawings to ensure compliance with all technical requirements and project phasing.

Other / Unclassified

This document is the "SEALS PAGE" for "Attachment Specifications.pdf" related to the "REPLACE EQUIPMENT IN MECHANICAL ROOMS" project at the VA Southern Nevada Healthcare System. It contains seals and signatures from design professionals of record, including a Mechanical/Plumbing Engineer and an Electrical Engineer, certifying that the documents were prepared or approved by them and that they are duly registered Professional Engineers. The document also lists their respective license numbers and expiration dates.

This document is primarily administrative and serves to confirm the professional certification of the design team. It does not contain information directly relevant to bidding on the opportunity itself, such as scope of work, requirements, or deadlines.

Forms / Attachments / Pricing Sheets

This document contains two appendices: Appendix A details the procedures for obtaining a VA Personal Identity Verification (PIV) card, and Appendix B is the VHA Infection Control Risk Assessment (ICRA) Form for construction, renovation, and maintenance projects.

Appendix A: VA Personal Identity Verification (PIV) Card Access Procedures

• Outlines the process for obtaining a PIV card, including required forms (OF 306, Self-Certification of Continuous Service).
• Details the fingerprinting process via the USAccess Assured Identity Scheduler.
• Specifies required forms of identification (primary and secondary) for identity verification.
• Describes the PERSEC (Personnel Security) assignment process, including Okta and NBIS.
• Explains the badge receipt and activation process.

Appendix B: VHA Infection Control Risk Assessment (ICRA) Form

• Provides a template for assessing infection control risks associated with construction, renovation, and maintenance activities.

• Includes tables to categorize activity types, affected areas, patient risk levels, and required infection prevention and control precautions (Levels I-IV).

• Details specific control measures for each precaution level, including cleaning, HVAC, water systems, work area containment, and barrier removal.

• Requires a permit for Level III and Level IV activities.

• Appendix A to Appendix B provides alternative requirements for interior construction space exhaust.

• Bidders involved in construction, renovation, or maintenance at VA facilities will need to understand and comply with the PIV card procedures for personnel access.

• The ICRA form and its associated procedures are critical for any bidder undertaking work within VA facilities to ensure compliance with infection control standards and safety protocols. This will directly impact project planning, execution, and potentially costs.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price breakdown for the "Replace Equipment in Mechanical Room" project at the VA Southern Nevada Healthcare System, associated with RFP 36C26126R0010. It serves as a template for bidders to detail their proposed costs.

The spreadsheet is organized by construction divisions (e.g., General Requirements, Existing Conditions, Wood and Plastic, HVAC, Electrical). For each division, specific line items are listed, such as "General Conditions/Requirements," "Disposal," "Clean Steam Generators and piping," and "Fan coil and exhaust power." Bidders are expected to provide costs for Material, Labor, and a Total for each line item. The sheet also includes sections for Overhead, Profit, Bonds and Insurance, and a final "TOTAL OFFER (ALL Sections)." All cost fields are represented by dollar signs ($), indicating where numerical values should be entered.

This price breakdown is critical for bidders to structure their cost proposals accurately and comprehensively. It ensures that all anticipated costs associated with the project, from materials and labor to overhead and profit, are itemized according to the government's specified format. Completing this sheet accurately is essential for the proposal's evaluation and for understanding the overall financial requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) for activities where required.

• Activity Details: Includes location (BD423, BH002, BD160) and a brief description of the work: "Replace Existing clean steam generators, heating hot water pumps, modification of HVAC ducts and installation of new air handler."
• Activity Type Classification: Categorizes work into "Inspection/Upkeep," "Small-scale Construction, Renovation and general maintenance/repair," and "Large-scale construction, renovation, or maintenance," with specific criteria for each.
• Control Measures: Outlines required control measures for each activity type, including immediate actions, site visits, safety plans, hazard communication, LOTO procedures, and specific plans for excavation, dust control, pollution prevention, crane lifts, fall protection, and confined entry for larger-scale projects.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate potential disruptions.
• Permit Section: A fillable permit section for posting at the project site, detailing unique permit number, project description, manager, start/completion dates, and selected control measures.

This document outlines the safety and risk management protocols that will be applied to the project. Bidders should review the defined activity type and associated control measures to understand the safety requirements, potential site impacts, and coordination efforts necessary for the project. The "Large-scale" activity type is indicated for this project, which requires comprehensive safety plans and controls. The permit section provides key dates and contact information.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION), is a mandatory certification for offerors. It outlines the limitations on subcontracting requirements for services and construction contracts awarded under 38 U.S.C. 8127(i)(2).

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA certification database.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement of Penalties: Offerors acknowledge that this certification is subject to penalties for false, fictitious, or fraudulent statements under Title 18, United States Code, Section 1001.
• Compliance Verification: The offeror agrees to cooperate with the VA to demonstrate compliance and acknowledges that failure to provide requested documents may result in remedial action.
• Certification Execution: The offeror must complete, sign, and return this certification with their bid, quotation, or proposal.

This is a required document for the solicitation. Failure to complete and submit this certification will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and comply with the specified subcontracting limitations based on the contract type (services, general construction, or special trade construction) to ensure their proposal is compliant.

Form / Attachment / Pricing Sheet

This document is a "Request for Information (RFI) Form" used to submit pre-proposal inquiries regarding Solicitation 36C26126R0010. It is intended for vendors to formally ask questions about the solicitation or statement of work.

• Contact Information: Fields for Company Name, Offeror, Submitting Person, Date of Inquiry, and Phone Number.
• Inquiry Type: Checkboxes to indicate if questions pertain to "solicitation, evaluation factors" or "statement of work, technical data."
• Proposal Inquiry Section: Space to type RFI #1, RFI #2, RFI #3, and additional inquiries as necessary.

This form is the designated method for bidders to submit any questions they have about the solicitation or its associated documents. Oral or telephone requests will not be accepted. All inquiries must be submitted via email to Christopher.whipple@va.gov and Daniel.jhun@va.gov using an editable version of this form. Responses to these inquiries will be provided in amendment format. Bidders should use this form to ensure their questions are formally recorded and addressed.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically NV20260038, effective January 2, 2026. It outlines the prevailing wage rates and fringe benefits for various construction trades in Clark County, Nevada, for building construction projects (excluding single-family homes and apartments up to four stories). It also excludes specific federal test sites.

• General Decision Number: NV20260038
• Effective Date: 01/02/2026
• State: Nevada
• County: Clark County
• Construction Type: Building Construction Projects (excluding single-family homes/apartments up to 4 stories)
• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Bricklayer, Tile Finisher, Tile Setter, Millwright, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator (with detailed group classifications), Ironworker (Reinforcing, Ornamental, Structural), Laborer, Painter, Soft Floor Layer, Glazier, Cement Mason/Concrete Finisher, Plasterer, Pipefitter, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, Truck Driver, Mason Stone, and Welders.
• Footnotes: Includes details on paid vacation and paid holidays.
• Executive Orders: Notes applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors).

This document is crucial for bidders to understand the labor costs associated with the opportunity. It specifies the minimum prevailing wage rates and fringe benefits that must be paid to laborers and mechanics employed on the construction project. Bidders must factor these rates into their cost proposals to ensure compliance with federal labor standards.

Solicitation / RFP / RFQ

This document announces a pre-proposal site visit for Solicitation No. 36C26126R0010, Project No. 593-23-306, concerning the replacement of equipment in the mechanical room at the VA Southern Nevada Healthcare System (VASNHS) located at 6900 N. Pecos Rd., N. Las Vegas, NV 89086.

This presentation outlines the rules of engagement for the site visit and provides essential contract and project contact information.

• This opportunity is a 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Performance and payment bonds are required.

• The basis for award is price-only.

• The estimated contract award date is on or around March 18, 2026.

• Proposal due date is listed in the solicitation; late proposals will not be accepted.

• All questions must be submitted in writing via RFI forms attached to the solicitation.

• Questions will not be entertained without a formal RFI submission.

• RFIs must be submitted by the due date listed in the solicitation.

• RFIs should be sent to Contract Specialist Christopher Whipple (christopher.whipple@va.gov) with a CC to Contracting Officer Daniel Jhun (daniel.jhun@va.gov).

• All questions will receive a response via solicitation amendment.

• 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• The presentation slide deck is a .pptx file.

• Project Contact Information:

  • Contracting Officer (CO): Daniel Jhun, (916) 923-4507, daniel.jhun@va.gov
  • Contract Specialist (CS): Christopher Whipple, (702) 791-9000 x13957, christopher.whipple@va.gov

Solicitation / RFP / RFQ

This is a pre-solicitation announcement for construction services to replace equipment in mechanical rooms at the VA Medical Center (VAMC) Las Vegas, NV (Project No. 593-23-306). The full solicitation documents are expected to be available around December 16, 2025.

• Decommissioning and demolition of existing clean steam generators and heating hot water pumps.

• Procurement and installation of a new reverse osmosis unit for clean steam feed water.

• Modification of existing ductwork in BH002.

• Procurement and installation of a new air handler and associated ductwork in BD423.

• Bidders must familiarize themselves with the full scope of work, construction drawings, and specifications.

• The estimated magnitude of the construction project is anticipated to be between $2,000,000.00 and $5,000,000.00.

• The period of performance is 300 calendar days from the Notice to Proceed (NTP).

• The response date is December 5, 2025, at 10:00 AM Pacific Time.

• Questions regarding this pre-solicitation must be submitted in writing to christopher.whipple@va.gov.

• A site visit is strongly urged prior to proposal submission.

• This requirement is a total set-aside for a Service Disabled Veteran Owned Business (SDVOSB).

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small business size standard: $45M.

• The work will be performed at VAMC Las Vegas, 6900 North Pecos Road, North Las Vegas, NV 89086.

• Contact Specialist: Christopher Whipple (christopher.whipple@va.gov, 702-791-9000 x13957).