Z1DA--Replace Parking Garage Sprinkler System 583-24-525

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of a parking garage sprinkler system at a VA facility. The project is identified by the subject "Replace Parking Garage Sprinkler System 583-24-525".

• The primary deliverable is the replacement of the existing parking garage sprinkler system.

• The award number is 36C25026C0049.

• The award amount was $373,950.00.

• The award date was 02-04-2026.

• Not specified in the provided text.

• This opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The contracting office is Network Contracting Office 10, located in Kettering, OH (ZIP code 45409-1337).

• The Product/Service Code is Z1DA.

• The NAICS Code is 238220.

• The point of contact for inquiries is Stacie.hill@va.gov.

• The awardee was J & G SOLUTIONS LLC, with a UEI of T439GC531N53, located at 1594 Killeen Dr, Pasadena, MD 21122-4704.

Questions & Answers / Clarifications

This document provides responses to Requests for Information (RFI) regarding the "Replace Parking Garage Sprinkler System" solicitation for Indianapolis, IN.

• SSHO Role: The superintendent may act as the SSHO for this project.
• Painting Scope: The contractor is responsible for painting only what is called out in the drawings and specifications. Painting does not include existing pipe that is not being replaced.
• Pipe Schedule: The intent is to provide Schedule 40 pipe for all systems, including dry pipe and exterior installation conditions.
• Sprinkler Head Replacement: The project does not intend to replace sprinkler heads on branch piping that is not explicitly called out for replacement. The original construction documents date from the early 1990s.
• Staging Areas: Staging areas for material storage are not allowed in the garage; staging is permitted at the CSR campus as per the SOW.
• Work Area Access: Demolition and installation can occur in designated areas during second shift work hours (4p-1230a), but these areas must be cleared for patient parking by the next business day. Parking spaces can be blocked off starting at 4:00 PM.
• Anchor Re-use: Existing anchors may be reused if they pass inspection per NFPA 25 (2023) Section 5.2.3. Any suspect anchors must be replaced.
• Valves & Brands: Standard NFPA or ULFM approved brands are acceptable for valves, provided they meet NFPA 13 requirements. UL Listed/FM Approved products are acceptable.

These clarifications address specific questions regarding scope, materials, work hours, and technical requirements, which may influence bidder proposals and understanding of the project's execution.

Amendment / Modification

This amendment provides responses to previously submitted Questions and Answers (RFIs).

• The primary content of this amendment is the attached "RFI Responses - 12.19.2025".

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. Bidders should review the attached RFI responses for clarification on the solicitation requirements.

Amendment / Modification

This amendment provides the pre-bid site visit sign-in sheet. The sign-in sheet is attached to this amendment. All Requests for Information (RFIs) should be sent to stacie.hill@va.gov AND brian.rosciszewski@va.gov.

This amendment does not modify any specific sections of the original solicitation, but it provides an attachment and clarifies the RFI submission process.

All other terms and conditions of the original solicitation remain unchanged. There is no indication that proposal deadlines or evaluation factors have been modified by this amendment.

Other / Unclassified

This document is an attendance record for a pre-bid/site visit related to the "Replace Parking Garage Sprinkler System" opportunity. It lists attendees, their companies, phone numbers, and email addresses.

This record is relevant to bidders as it shows which companies and individuals attended the pre-bid/site visit. This information can indicate potential competitors or partners and may provide insights into the level of interest in the opportunity. The contact information listed could also be useful for networking or follow-up inquiries.

Amendment / Modification

This amendment modifies solicitation 36C25026B0017.

• Pre-bid Site Visit: The pre-bid site visit has been rescheduled to Thursday, December 4, 2025, at 11 AM ET.
• RFIs Due Date: The deadline for submitting Requests for Information (RFIs) has been extended to December 15, 2025, by Close of Business (COB).

This amendment primarily affects the timeline for the pre-bid site visit and RFI submission.

• The deadline for RFIs has been extended.
• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment provides the magnitude of construction for solicitation 36C25026B0017. The estimated construction cost is between $250,000 and $500,000.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides a key piece of information regarding the project's scale.

All other terms and conditions of the original solicitation remain unchanged. Bidders should note the updated magnitude of construction when preparing their offers.

Form / Attachment / Pricing Sheet

This document provides the construction schedule for the "Replace Parking Garage Sprinkler System" project at the Richard L. Roudebush VA Medical Center. It is intended for bid purposes and outlines the timeline for various project phases.

• Project Name: Replace Parking Garage Sprinkler System
• Prepared For: Department of Veterans Affairs, Richard L. Roudebush VA Medical Center
• Contract Number: 36C25024C0191
• Project Number: 583-24-525
• Key Phases & Durations:
  • NTP and Construction Kickoff: 5 days
  • Submittals: 20 days
  • Mobilization: 10 days
  • Phase 1 Construction: 5 days
  • Phase 2 Construction: 4 days
  • Phase 3 Construction: 12 days
  • Phase 4 Construction: 54 days (including Level B and Level C)
  • Phase 5 Construction: 5 days
  • Closeout: 5 days
• Timeline: The schedule spans from September 29, 2025, to January 28, 2026.

This schedule is crucial for bidders to understand the project's duration, key milestones, and the sequence of activities. It helps in resource planning, estimating project timelines, and assessing the feasibility of completing the work within the specified periods. Bidders should review the durations and dependencies to inform their proposal submissions.

Form / Attachment / Pricing Sheet

This document is a Submittal Log for the "Replace Parking Garage Sprinkler System" project (VA Project Number 583-24-525). It serves as a tracking mechanism for all required submittals from the contractor (Encorus) to the government (Department of Veterans Affairs).

• Submittal Register: Lists various project-related submittals, including general requirements, safety plans, quality control documents, environmental plans, demolition, firestopping, and sprinkler system details.
• Specifications Section: References the relevant specification section for each submittal.
• Submittal Number: Unique identifier for each submittal.
• Description: Brief explanation of the submittal's content.
• Responsible Party: Indicates whether Encorus or the VA is responsible for a particular action or review.
• Encorus Action: Tracks the contractor's action on the submittal (e.g., Approved, Rejected).
• VA Action: Tracks the government's action on the submittal (e.g., Approved, Approved As Noted, Revise & Resubmit).
• Due Date / Date Ret'd: Tracks submission and return dates.
• Remarks: Space for additional comments.

This log is crucial for bidders to understand the full scope of documentation required for the project. It outlines the types of technical data, plans, and reports that must be submitted and approved throughout the project lifecycle. Bidders should review this log to ensure they can meet all documentation requirements and to understand the expected timelines for submittal reviews.

Form / Attachment / Pricing Sheet

This document is a "Veteran Health Indiana NEPA Documentation" form, which serves to document the National Environmental Policy Act (NEPA) review for the "Replace Parking Garage Sprinkler System" project. It outlines the project's scope, potential environmental impacts, and the determination of its NEPA classification.

• Project Details: Identifies the project as "Replace Parking Garage Sprinkler System" at the WTS location, Project Number 583-24-525, dated 7/18/2025.
• Project Description: Details the demolition and replacement of overhead dry fire sprinkler piping and associated components within the underground parking garage, aiming to replace failing systems with updated ones meeting current NFPA standards.
• Project Impacts: Assesses potential impacts across various categories including Air Emissions, Asbestos, Excess Noise, Utility Modification, Soil Disturbance, Water Treatment, Water Flow Modification, Liquid Effluent, Petroleum Storage, Solid Waste, Hazardous Waste, Biological Resources, Radioactive Waste, Mixed Waste, RCRA or CERCLA Sites, Wetlands, Permit Modification, Chemical Use/Storage, Aesthetics, and Water/Well Use. Most impacts are marked as 'No' or 'Yes' with a checkmark, indicating specific considerations.
• NEPA Determination: The project is classified as a "CATEGORICAL EXCLUSION with no extraordinary circumstances," specifically citing "IAW - 38 CFR 26.6(b)(1)(ii) - Remove / Replace Fire Sprinkler Piping."
• Environmental Requirements: References applicable VA Master Construction Specifications (GEMS Construction Specification 24REVA), emphasizing contractor compliance with environmental regulations, sustainability requirements, chemical usage/storage protocols, and local noise ordinances.
• Approvals: Includes signature lines for the GEMS Manager and Chief Engineer, indicating review and approval.

This document is crucial for bidders as it defines the environmental compliance framework for the project. It highlights specific environmental considerations, the project's NEPA classification, and mandates adherence to VA environmental and sustainability specifications. Bidders must understand these requirements to accurately scope their proposals, identify potential risks, and ensure compliance throughout project execution. The document also provides contact information for the GEMS Manager for any environmental-related questions.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form. It is designed for contractors to submit questions or requests for clarification regarding a specific project. The form requires contractors to thoroughly read all pertinent documents (solicitation, specifications, drawings) before submitting questions.

• Project Number, Title, and Location: Fields to identify the specific project the RFI pertains to.
• Submitted By: Contractor's name, city, state, and phone number.
• To: Contact information for the contracting specialist at the Department of Veterans Affairs, Network Contracting Office (NCO) 10.
• RFI No. and Date: For tracking the RFI.
• Spec/Dwg. Reference(s): Contractors must specifically identify the specification and/or solicitation section(s) or drawing number(s) related to their question.
• Reply Needed By: Deadline for the government's response.
• Attachments: Section for any attached documents.
• Reply: Space for the government's response.
• Information Needed: Field for the specific information the contractor requires.

This form is crucial for bidders who have questions about the solicitation or related documents. It outlines the required format for submitting questions, emphasizing the need to reference specific sections of the provided documentation. Failure to comply with these instructions may prevent the government from responding in a timely manner. RFIs will be answered via amendment(s).

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. Failure to submit a fully and properly completed certification with the offer will result in rejection and ineligibility for award.

• Offeror's Name: Must match the SAM.gov registration.
• Printed Name and Title of Signee: Must be provided.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.
• Certification Statement: Offerors must select the appropriate box for the contract type (Services, General Construction, or Special Trade Construction) and certify compliance with the specified subcontracting percentages (50% for Services, 85% for General Construction, 75% for Special Trade Construction) to firms that are not certified SDVOSBs or VOSBs.

This is a mandatory submission. Bidders must accurately complete and include this certification with their offer. The specific subcontracting limitations (percentage and type of firm) are detailed and depend on the predominant NAICS code assigned to the acquisition. The offeror must ensure their proposed subcontracting plan adheres to these limitations. Failure to comply will lead to offer rejection.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which provides prevailing wage rates and fringe benefits for various construction trades in Indiana. It is used to ensure that laborers and mechanics employed on federally funded or assisted construction projects are paid at least the locally prevailing wages and benefits.

• General Decision Number: IN20250002, effective 09/19/2025.
• State: Indiana.
• Construction Type: Building (does not include single family homes and apartments up to and including 4 stories).
• Counties Covered: A comprehensive list of Indiana counties is provided.
• Wage Rates and Fringe Benefits: Detailed tables list specific wage rates and fringe benefits for various trades, including Asbestos Worker/Heat & Frost Insulator, Hazardous Material Handler, Boiler Maker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operators, Painter, Glazier, Cement Mason/Concrete Finisher, Plasterer, Plumber and Pipefitter, Sprinkler Fitter, Sheet Metal Worker, and Truck Driver.
• Executive Order Information: Details on Executive Orders 14026 and 13658 regarding minimum wage rates for covered contracts.
• Union Rate Identifiers: Explanations of how to interpret the rate identifiers (e.g., SU, UAVG, SA).
• Appeals Process: Information on how to appeal wage determination decisions.

This document is crucial for any bidder on a federal construction project in Indiana. It establishes the minimum wage and fringe benefit rates that must be paid to all laborers and mechanics employed on the project. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with labor standards, which will be a factor in proposal evaluation and contract administration.

Forms / Attachments / Pricing Sheets

This document is a drawing set containing detailed plans and diagrams for the "Replace Parking Garage Sprinkler System" project at the Richard L. Roudebush VAMC in Indianapolis, IN. It includes demolition plans, installation plans, and detail sheets.

• Drawing Index (G1001): Lists all drawings included in the set, categorized by type (Demolition Plans FDxxx, Installation Plans FXxxx, Details FX501, FX601).
• Fire Protection Notes and Legends (F-001): Contains general notes, fire alarm and detection system notes, sprinkler system installation requirements, construction phasing notes, applicable codes and standards, and water supply data.
• Demolition Plans (FDxxx): Detail the existing sprinkler system components to be removed across different levels (A, B, C) of the parking garage.
• Installation Plans (FXxxx): Illustrate the proposed new sprinkler system layout and components across different levels (A, B, C) of the parking garage.
• Details (FX501, FX601): Provide enlarged views and specific installation details for components such as risers, valves, sprinklers, hangers, and firestopping.
• Riser Diagram (FX601): Shows the overall configuration of the sprinkler system risers and their connections.

This drawing set is critical for bidders to understand the scope of work, including the existing conditions to be demolished and the new system to be installed. It provides the technical specifications and layout required for accurate bidding and execution of the project. Bidders must carefully review these drawings to assess the complexity, materials, and labor involved in replacing the parking garage sprinkler system.

Solicitation

This solicitation is for the replacement of the parking garage sprinkler system at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The project involves demolishing and replacing overhead dry fire sprinkler piping and dry standpipe piping, along with associated components, to meet current NFPA standards. The goal is to address corrosion issues and update the fire suppression system.

• Demolition and replacement of dry fire sprinkler piping and dry standpipe piping.

• Installation of new system components including header, risers, valves, fittings, sprinklers, and hangers.

• Coordination of system shutdowns and provision of Interim Life Safety Measures (ILSM).

• Fire and/or smoke sealing of plumbing penetrations.

• Compliance with VA Design and Master Specification criteria, NFPA standards (NFPA 13, NFPA 101), and other applicable codes.

• Submission of a submittal package including hydraulic calculations and shop drawings.

• Performance of testing and inspection services, including hydrostatic testing and internal inspection per NFPA 25.

• Adherence to strict safety, infection control, and environmental management requirements within an active medical center.

• Work hours are restricted to 4 PM to 12:30 AM, Monday-Friday, to minimize disruption.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 150 calendar days from receipt of Notice to Proceed.

• Bids are due by 11:00 AM EST on January 6, 2026.

• Bids must be submitted via email only to stacie.hill@va.gov. No physical bids will be accepted.

• A virtual bid opening will be conducted.

• RFIs must be submitted by close of business on December 12, 2025.

• This solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be VA-certified SDVOSBs listed in the SBA's Small Business search at the time of bid submission and prior to award.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million.

• A pre-bid site visit is scheduled for December 2, 2025, at 11:00 AM EST.

• Bid Guarantee (SF 24) and Bid Bond are required.

• Performance and Payment Bonds will be required for awards exceeding $150,000.

• Contractors must be registered in SAM.gov.

• Background investigations and VA Privacy Training are required for personnel.

• Contractors must enroll in and use E-Verify.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT II - Combined Specifications.pdf", contains the master construction specifications for the "Replace Parking Garage Sprinkler System" project at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. It details the technical requirements and standards for the construction work.

• Division 00 - Special Sections: Includes a list of drawing sheets.
• Division 01 - General Requirements: Covers general project requirements, safety, quality control, waste management, and sustainable construction.
• Division 02 - Existing Conditions: Details demolition requirements.
• Division 07 - Thermal and Moisture Protection: Includes firestopping requirements.
• Division 21 - Fire Suppression: Specifies requirements for manual dry standpipe systems and dry-pipe sprinkler systems.

This document is critical for bidders to understand the full scope of work, technical specifications, safety protocols, and quality control measures required for the "Replace Parking Garage Sprinkler System" project. It outlines the standards and materials that must be used, providing essential information for developing an accurate bid and executing the project successfully.