Z1DA--SATOC IDIQ Construction Contract Base Plus 4: Roseburg

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details for the "Replace Finishes B1 A-Wing" project at the Roseburg VA Health Care System. It provides visual information for the scope of work, including floor plans, ceiling plans, and details for construction.

• Cover Page (A-00): Project title, number (653-SATOC), location, and drawing index.
• Demo Floor Plan (A-01): Outlines areas for demolition within Building 1, A-Wing. Indicates "NOT IN CONTRACT" areas.
• RCP Demo Plan (A-02): Shows the demolition plan for the reflected ceiling.
• Floor Plan (A-03): Illustrates the floor plan for Area A of the A-Wing, highlighting "NOT IN CONTRACT" zones.
• RCP Plan (A-04): Details the reflected ceiling plan for the A-Wing.
• Details and Finish Schedule (A-05): Includes details for ceiling grid installation, ceiling grid light fixture support, and a finish schedule specifying paint, flooring, and acoustical tile.

These drawings are critical for bidders to understand the physical scope of the "Replace Finishes B1 A-Wing" project. They define the specific areas within Building 1, A-Wing, where demolition and new finishes will be installed. Bidders must review these plans to accurately assess the work required, including demolition, patching, and the application of new finishes as detailed in the schedule. The "NOT IN CONTRACT" areas indicate portions of the wing that are excluded from this project's scope.

Amendment / Modification

This amendment modifies solicitation 36C26026R0048 for the 653 SATOC, Roseburg VAMC. Key changes include:

• Dissemination of Site Visit Information: Sign-in sheets from the 4/13/2026 site visit (Attachment 6) and all relevant questions and answers (RFI) received (Attachment 7) are now provided.
• Updated Statement of Work (SOW): The SOW 653 SATOC has been updated to reflect revised task order ordering procedures. Changes are highlighted in red (Attachment 1).
• Updated Proposal Instructions: Proposal Instructions and Requirements have been updated, with all changes in red (Attachment 2).
• New Drawings and Specifications: Drawings and specifications for the seed project have been added (Attachments 3 and 4).
• Task Order Pricing: Attachment 5, Task Order Pricing, has been added to align with the updated Proposal Instructions and Requirements.
• Revised SOW: A revised SOW for the SATOC Seed Project dated 4/20/26 is included (Attachment 8).

• SOW 653 SATOC (Attachment 1)
• Proposal Instructions and Requirements (Attachment 2)
• Drawings and Specifications for the seed project (Attachments 3 & 4)
• Task Order Pricing (Attachment 5)
• Site Visit Sign-in Sheet (Attachment 6)
• Questions and Answers (Attachment 7)
• SOW - SATOC Seed Project (Attachment 8)

The proposal due date has been extended to May 15, 2026, by 12:00 PM Pacific. All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document, titled "Project Manual," serves as a comprehensive guide for the "Replace Finishes A Wing Building 1" SATOC SEED Construction Project at the VA Roseburg Health Care System. It outlines the "Rules of the Station" for contractors, detailing operational guidelines, safety requirements, and administrative procedures.

• Rules of the Station: Covers various aspects of contractor operations on VA property, including contract work hours, utility usage, protective clothing, communication protocols, parking, deliveries, security, waste disposal, hazardous materials, and more.
• VHA Master Specifications: Provides a table of contents for various divisions of specifications, including General Requirements, Existing Conditions, Concrete, Masonry, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, and others. Specific sections like "List of Drawing Sheets," "General Requirements," "Shop Drawings, Product Data, and Samples," "Safety Requirements," "Demolition," and "Reference Standards" are detailed.
• Specific Specification Sections: Includes detailed requirements for:
  • General Requirements (01 00 00): Outlines safety, security, and operational procedures.
  • Shop Drawings, Product Data, and Samples (01 33 23): Defines submittal procedures and requirements.
  • Safety Requirements (01 35 26): Details accident prevention plans, hazard analyses, training, inspections, PPE, infection control, fire safety, electrical safety, fall protection, excavation, cranes, welding, and more.
  • Demolition (02 41 00): Specifies procedures for demolition and removal of structures and debris.
  • Subsurface Preparation for Floor Finishes (09 05 16): Covers requirements for preparing concrete slabs for flooring installation.
  • Acoustical Ceilings (09 51 00): Details specifications for acoustical units and suspension systems.
  • Resilient Base and Accessories (09 65 13): Outlines requirements for resilient base installation.
  • Resilient Sheet Flooring (09 65 16): Specifies requirements for welded seam sheet flooring.
  • Painting (09 91 00): Details painting procedures, materials, and quality assurance.

This document is crucial for bidders as it establishes the operational framework, safety protocols, and technical specifications for the construction project. It provides essential information regarding how work is to be performed on the VA site, the expected standards, and the specific requirements for various construction activities. Bidders must thoroughly review this manual to understand their obligations and to accurately estimate costs and timelines.

Solicitation / RFP / RFQ

This document outlines the proposal submission requirements and evaluation criteria for an opportunity. It details the structure and content expected in offeror proposals.

Proposals must be submitted in two volumes, each limited to 50 pages.

Volume I: Technical and Past Performance

• Factor 1: Technical: Demonstrate recent and relevant experience in repair, maintenance, and construction at existing facilities/infrastructure. Specific requirements include:
  • One project must match the "seed project" scope.
  • At least one project must show experience in an active medical space.
  • At least one project must demonstrate experience with infection control measures.
  • Submit 3-5 project examples, completed at least 50% within the recent time span, performed as the prime contractor.
  • Projects should demonstrate the ability to work multiple projects concurrently.
• Factor 2: Past Performance References: Submit 3-5 references (corresponding to technical projects) as a prime contractor managing subcontractors and stakeholders. Offerors may submit PPQs or CPARS. Indicate if no past performance exists.

Volume II: Price and Reps/Certs

• Completed and signed SF1442.

• Signed SF30(s) for any issued amendments, or acknowledgement on SF1442.

• Completed Representations and Certifications.

• Offer Guarantee (bid bond) is required; failure may lead to rejection.

• Complete "Task Order Pricing" (Attachment 5) red blocks using proposed rates.

• Fully completed price schedule for the seed project, using proposed rates, priced as 100% self-performed by the Prime Contractor (no subcontractor pricing).

• Proposals must be submitted in two volumes.

• The Government may reject any or all proposals and may waive minor irregularities.

• Awards are anticipated for the seed project and the SATOC contract, but the Government reserves the right to make no award.

• The Government intends to award without discussions but reserves the right to hold discussions.

• Award will be made to the proposal offering the overall best value.

• Evaluation Factors:

  • Factor 1: Technical
  • Factor 2: Past Performance
  • Factor 3: Price
  • Technical and Past Performance are approximately equal to each other and, combined, are significantly more important than Price.

• Rating Methodologies: Detailed rating scales for Technical (Exceptional to Unsatisfactory) and Past Performance (Relevancy and Confidence) are provided.

• Price Evaluation: The seed project price will be used for best value determination. Prices will be evaluated for reasonableness and unbalanced pricing.

• "Recent" is defined as within the last five calendar years.

• "Relevant" experience includes construction/alteration of outdoor structures in a completed clinical, hospital, or medical-related space with a minimum contract value of $200,000.00.

• The filename suggests this is "Attachment 2 - Proposal Materials and Instructions".

Statement of Work (SOW) / Performance Work Statement (PWS)

This contract is for repairs, renovations, environmental abatement, and minor alterations to existing facilities and/or infrastructure. Task Orders will be issued for individual projects.

• The contract is a Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC).

• Services include repairs, renovations, environmental abatement, and minor alterations to facilities and infrastructure (e.g., roads, parking, drainage, utility systems).

• Task Orders will be based on specific project requirements, including statements of work, designs, drawings, sketches, and specifications.

• The contractor must furnish all personnel, supervision, materials, equipment, and services for each Task Order.

• Work may include ancillary maintenance activities.

• Continued satisfactory performance is required for eligibility for future Task Order awards.

• Failure to maintain satisfactory performance may result in termination of future awards.

• The contract will be a 5-year base ID/IQ with no option periods.

• The contract capacity will not exceed $6,500,000.00 over the life of the contract.

• The guaranteed minimum contract value is $2,000.00.

• Task Orders will generally range from $15,000 to $75,000, with a Task Order ceiling at the Simplified Acquisition Threshold.

• Contractors must have a staffed office within the local commuting area.

• Emergency response is required within a 2-hour window.

• Work is primarily at a hospital environment; performance must not interfere with patient care or hospital operations.

• This acquisition is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• NAICS code: 236220 (Commercial and Institutional Building Construction), small business standard $36.5 million.

• Davis-Bacon wage determinations apply for construction work; Service Contract Act wage determinations apply for ancillary services.

• Contractors must provide detailed pricing proposals for each Task Order, separated by labor category, materials, equipment, and subcontractors.

• The contractor is responsible for all work performed by subcontractors.

• Site visits are required for each Task Order.

• The contractor is responsible for site protective barriers, site control devices, and traffic control.

• Safety Plan and Infection Control Plan may be required for Task Orders.

• Government Furnished Property will be addressed in individual Task Orders.

Statement of Work (SOW)

To perform renovation services for Building 1, "A" Wing at the Roseburg VAMC campus, including refreshing paint, flooring, and ceiling tiles.

• Demolition of existing flooring, wall finishes (wallpaper), and ACT ceiling tile/suspension systems.

• Installation of new flooring, ACT ceiling grid systems, and new paint on walls.

• All work must adhere to SOW, drawings, specifications, and manufacturer installation procedures.

• Portions of the building will remain occupied during construction.

• Contractor must develop and implement a Quality Control (QC) plan, including at least one construction inspection per week and inspections at critical junctures.

• QC plan must include weekly provision of inspection reports, commissioning reports, materials testing reports, and safety inspections to the COR.

• Contractor must develop and implement an Infection Control (IC) plan, covering demolition methods, dust/debris barriers, negative air (if needed), daily cleanup, and maintaining patient access.

• Work is to be completed within 120 days after Notice to Proceed (NTP).

• Location: Building 1 "A" Wing, Roseburg VAMC campus.

• High level of coordination with VA staff is required due to the active environment.

• Contractor must plan and coordinate weekly project meetings, including agendas and minutes.

• An authorized representative must be on-site at all times during construction.

• Contractor must develop a "Submittal Register" and submit all submittals 30 working days prior to commencing related work.

• Contractor must field check all provided information; final drawings must be originals resulting from field checks, not take-offs.

• All personnel must adhere to Roseburg VAMC security and safety requirements.

• Contractor will design interim life safety measures if life safety is impacted.

Questions & Answers / Clarifications

This document contains questions submitted by potential bidders regarding the 653 SATOC solicitation and the government's responses, clarifying various aspects of the project and proposal requirements.

• Drawings and Specifications: Plans and specifications for the seed project are provided as Attachments 3 and 4 to Amendment 0001. Updated proposal materials and instructions are in Attachment 2 to Amendment 0001.
• Proposal Pricing: The Price/Cost Schedule in the solicitation is updated via Attachment 2 to Amendment 0001. Bidders should use these updated materials. Hourly rates for trades are required, and concerns about future wage decisions are addressed by the updated proposal instructions.
• Relevant Project Experience: The minimum value for a "Relevant" project experience has been corrected to $350,000, not $3,000,000 as initially stated.
• Seed Project Scope: Flooring removal/replacement is NOT within the scope of the seed project, as clarified by Attachment 8 to Amendment 0001. Asbestos abatement has already been completed in the B1 A-wing.
• Site Visit & Occupancy: A site visit was conducted on April 13. Portions of the building may remain occupied, but the contractor can close off access doors for the seed project. High noise activities should occur during non-patient hours.
• Bonding: Performance and payment bonds are required for individual task orders over the threshold established in RFO 28.102-1.
• Proposal Due Date: The proposal due date has been extended to May 15, 2026, 12:00 PM Pacific, due to the number of questions and updated documents.

Several sections of the solicitation have been updated or clarified, including proposal submission instructions, pricing requirements, relevant project experience definitions, and the scope of work for the seed project. The proposal due date has been extended.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site walk related to Project Number: 653 SATOC.

• Date of Site Walk: 4/13/2026
• Location: Roseburg VAMC Roseburg, OR
• Attendees' Names, Companies, and Contact Information (Phone & Email)

This document provides a record of companies and individuals who attended the site walk for the 653 SATOC project. It can be used by bidders to identify potential partners or competitors who have expressed interest in the opportunity and to understand who has direct knowledge of the site conditions.

Form / Attachment / Pricing Sheet

This document is a "CONSTRUCTION SATOC ORDER COST SUMMARY" form intended for use by the Prime Contractor. It serves as a template for detailing costs associated with a specific task order under a SATOC (Special Access Control Order) contract.

• Project Information: Fields for Project Number, Project Name, Project Location, Contract Number, and Name of Prime Contractor.
• Description of Work: A section to detail the scope of work for the task order.
• Cost Breakdown: Includes sections for Subcontractor Proposal, Prime Contractor Direct Labor, Direct Material, Equipment Rental, and Total Direct Cost.
• Overhead and Profit: Calculations for overhead and profit based on tiered cost thresholds.
• Insurance and Taxes: Provisions for including insurance and taxes.
• Total Costs: Summarizes Total Subcontractor Cost, Total Prime Contractor Cost, and the Total SATOC Order Cost.
• Omitted/Added Work: Columns to account for credits (omitted work) and costs (added work).
• Estimator and Date: Fields for the individual completing the form and the date.

This form is crucial for bidders to understand how costs are expected to be broken down and summarized for task orders under this SATOC. It outlines the structure for pricing, including direct costs, overhead, profit, and subcontractor costs. Bidders will likely need to use a similar format or provide detailed cost information that aligns with this template when preparing their proposals or task order requests.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the SATOC Seed Project 2027, specifically the "Remodel Bldg. 1 'A' Wing" at the Roseburg VAMC campus. The primary goal is to refresh paint, flooring, and ceiling tiles within the A-Wing of Building 1.

The contractor will be responsible for providing all labor, materials, and equipment for the demolition and construction services necessary to complete the renovation. Key tasks include:

• Demolition of existing flooring, wall finishes (e.g., wallpaper), and ACT ceiling tile/suspension systems.
• Installation of new flooring throughout the designated space.
• Installation of new ACT ceiling grid and tile systems.
• Installation of new paint on walls throughout the space.

All work must adhere to the SOW, drawings, specifications, and manufacturer's installation procedures. Portions of the building will remain occupied during construction, requiring a high level of coordination with VA staff.

• Project Management: Weekly project meetings (or more frequent if needed) are required. The contractor will plan, coordinate, and take minutes for these meetings. An authorized representative must be on-site at all times during construction.

• Construction Inspection: The contractor must develop and implement a Quality Control (QC) plan, including at least one construction inspection per week and inspections at critical junctures. QC reports, commissioning reports, materials testing reports, and safety inspections must be provided to the COR weekly.

• Infection Control: An infection control plan must be designed and implemented, covering demolition methods, dust/debris barriers, negative air (if needed), daily cleanup, and maintaining patient access.

• Submittals: A "Submittal Register" must be developed. Submittals are required 30 working days prior to the work requiring approval. Delays due to untimely or rejected submittals will not extend the contract time. The contractor must retain copies of all submitted documents.

• Place of Performance: Building 1AC, Roseburg VAMC campus.

• Work Completion: Due 120 days after Notice to Proceed (NTP) for construction.

• Life Safety: Interim life safety measures must be designed as part of the construction documents when life safety is impacted.

• Background Information: Provided drawings and documentation are for reference only. The contractor must perform field checks and submit original drawings based on these checks, not take-offs or tracings.

• Security & Safety: All contractor and subcontractor personnel must adhere to Roseburg VAMC security and safety requirements.

Form / Attachment / Pricing Sheet

This document is a price schedule template for bidders to use when submitting their proposals. It outlines the breakdown of costs for various construction divisions and associated contract line item numbers (CLINs).

• Instructions: Bidders are responsible for the accuracy of formulas and calculations. "Division" refers to standard construction industry breakdowns (CSI). Pricing is fixed price. Field office overhead and general conditions are considered the same cost category.
• Proposal Price Schedule: Contains CLIN 0001 with numerous line items categorized by construction divisions (e.g., General Requirements, Existing Conditions, Concrete, Metals, Finishes, Plumbing, HVAC, Electrical, Earthwork, Utilities, Process Equipment). All listed divisions currently have a price of $0.0 and a "N/A" rate.
• Cost Categories: Includes sections for Insurance/Bonds, Taxes/Other Fees, O&M Manuals/Red Line Drawings, Overhead (rate and daily), SubContract Mark-Up (rate), and Profit (rate). These also show $0.0 or N/A.
• Totals: SubTotals and CONTRACT TOTALS are listed as $0.0.

Bidders must use this template to provide their pricing. They need to accurately calculate and transpose all totals, ensuring all relevant cost categories and construction divisions are priced appropriately. The "N/A" and $0.0 values for many items indicate that bidders must input their specific rates and prices for these sections to reflect the actual cost of the project.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Douglas County, Oregon. It specifies the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on covered federal or federally assisted construction contracts.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 and Executive Order 13658, outlining minimum wage requirements based on contract award dates.
• Wage Rates and Fringes: Lists specific wage rates and fringe benefits for various construction trades, including Heat & Frost Insulator, Bricklayer, Operator (Backhoe/Excavator/Trackhoe, Crane), Ironworker, Laborer (Mason Tender, Hod Carrier, Pipelayer), Cement Mason/Concrete Finisher, Plumber, Sheet Metal Worker, Electrician, Carpenter, and Common or General Laborer.
• Modification History: Includes modification numbers and publication dates, indicating updates to the wage determination.
• Appeals Process: Outlines the process for appealing wage determination decisions.

Bidders must use this document to understand the labor costs associated with the opportunity. The specified wage rates and fringe benefits are mandatory for compliance with federal labor standards on covered contracts. Failure to adhere to these rates can result in contract violations. Bidders should factor these costs into their proposals. The document also provides contact information for inquiries and appeals related to wage determinations.

Other / Unclassified

This document is a "DRAFT" version of a "Project Manual" for "SATOC Construction Projects" for the "Department of Veterans Affairs, VA Roseburg Health Care System". It outlines "Rules of the Station for Contractors" and provides general requirements for construction projects at the VA Medical Center in Roseburg, Oregon. The document details various rules and regulations that contractors must follow while performing work at the facility, covering aspects such as contract work hours, utilities, protective clothing, security, operations and storage, waste disposal, safety, fire prevention, hazard communication, and specific VA policies. It also includes sections on reference standards, testing laboratory services, temporary environmental controls, and sustainable design requirements.

This document serves as a comprehensive guide for contractors working on VA projects, outlining essential rules, regulations, and procedures to ensure safety, compliance, and proper execution of work. It is crucial for bidders to understand these requirements to accurately estimate project scope, identify potential risks, and ensure compliance with VA standards.

Solicitation / RFP / RFQ

This solicitation is for a Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) for general construction, renovation, maintenance, minor repair, and services ancillary to construction at the Roseburg, Oregon VA Medical Center. The contract will cover a broad range of construction-related tasks.

• Performance of repairs, renovations, environmental abatement, and minor alterations to existing facilities and/or infrastructure.

• Task Orders will be issued for individual projects based on specific Statements of Work (SOWs) and applicable specifications.

• Contractors must respond to emergency situations within a 2-hour window.

• Work must be performed at the Roseburg, Oregon VA Medical Center.

• Contractors must have a staffed office within the local commuting area; routine travel costs will not be accepted.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity.

• Period of Performance: 5-year base period.

• Maximum Contract Capacity: $6,500,000.00 (base year and all options combined).

• Guaranteed Minimum: $2,000 over the life of the contract.

• Task Order Range: Typically between $15,000 and $75,000, with a ceiling at the Simplified Acquisition Threshold.

• Proposals are due by April 30, 2026, at 12:00 PM Pacific.

• Proposals must be submitted in two volumes (Technical/Past Performance and Price/Reps/Certs), each not exceeding 50 pages.

• Evaluation factors: Technical, Past Performance, and Price. Technical and Past Performance are significantly more important than Price.

• Questions are due by April 17, 2026.

• This solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small Business Size Standard: $36.5 million.

• Offerors must be registered as an SDVOSB in SAM and meet all solicitation requirements, including completing VAAR 852.219-75.

• The "seed project" magnitude is between $100,000 and $250,000.

• Contact Points: Sandra Snediker (CO) and Meredith Valentine (CS).

Solicitation / RFP / RFQ

This is a presolicitation notice for a Single Award Task Order Contract (SATOC) IDIQ Construction Contract for the Roseburg VA Medical Center. The VA is not currently requesting proposals, quotes, or bids. The anticipated release date for the solicitation is on or about April 1, 2026, with proposals due approximately 30 days after posting.

The contractor will be responsible for providing all materials, labor, equipment, and supervision for repairs, renovations, environmental abatement, and minor alterations to existing facilities and/or infrastructure. This includes tasks related to roads, parking, drainage systems, and utility systems. Task orders will be based on individual projects.

• Contract Type: One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC).
• Period of Performance: 5 years after receipt of notice to proceed.

Proposals will be due approximately 30 days after the solicitation is posted. Specific submission and evaluation details will be provided in the full solicitation.

This solicitation will be 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45 million.
• Place of Performance: Roseburg VAMC, 913 NW Garden Valley Blvd, Roseburg, OR 97471-6523.
• This announcement is a presolicitation notice only and does not commit the Government to issue a solicitation or award a contract. All responsible sources may submit a proposal when the solicitation is released.