Z1DA--Site Security Updates at Cincinnati VAMC. Project No. 539-22-208

Amendment / Modification

This amendment (0003) to solicitation 36C25026B0032 adds FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)", to the solicitation and any resulting contract. The full text of the clause is provided on page two.

• FAR Clause 52.222-90 is added.

• No changes to proposal deadlines or submission requirements are indicated. However, bidders should review the added clause for its impact on their proposal and contract performance.

Amendment / Modification

This amendment (0002) to Solicitation 36C25026B0032, dated 04-03-2026, is issued to provide responses to received RFIs and to include the ICRA permit relevant to the project.

• Attach 2.1 - RFI Responses
• Attach 2.2 - ICRA Permit

This amendment does not appear to alter the submission deadline or other requirements, but bidders should review the attached RFI responses and permit for any impact on their proposals.

Questions & Answers / Clarifications

This document contains responses to Request for Information (RFI) #1 submitted by potential bidders regarding Solicitation No. 36C25026B0032_1.

• Drawings and Plans: Several questions address discrepancies or request clarification on specific details within various drawings (e.g., T110, CS-101N, CS-102, GI-101, GI-201, GI-202). This includes updates to title blocks, footing dimensions, bollard placement, fence panel specifications, and concrete pad details.
• Materials and Manufacturers: Specific questions inquire about the manufacturer, model, and color of existing fence panels, with guidance provided for matching or replacing them. The basis of design for Area #12 along Vine Street is Black Osprey Aluminum Fence Panels.
• Site Work and Installation: Clarifications are provided regarding the removal of existing signs, the installation of new bollards and gates, concrete requirements for foundations and sidewalks, and the extent of asphalt cutting versus concrete work.
• Access Control System: Multiple questions focus on the existing and new Physical Access Control System (PACS), including card reader specifications (dual-authentication: card plus PIN), integration with existing systems, and the responsibility for programming and configuration. Johnson Controls (JCI) CCure 9000 is identified as the PACS software.
• Personnel and Roles: It is confirmed that the SSHO, QCM, and Superintendent can be the same person if they meet all qualification requirements.
• Work Windows and Site Access: Information is provided regarding work restrictions, with no work planned in behavioral health units, pharmacy, or emergency departments. Work in corridors or public view is restricted to evening hours or weekends.

These responses clarify technical details, material requirements, and site conditions, which may impact bidder's understanding of the scope of work, material costs, and installation methods. Bidders should review these answers carefully to ensure their proposals accurately reflect the project requirements. Specific details regarding fence replacement, bollard placement, and access control system integration have been clarified.

Form / Attachment / Pricing Sheet

This document is an Infection Prevention and Control Construction/Renovation/Maintenance Permit. It outlines the required control measures for activities within project areas designated for Level III and Level IV activities. This permit must be posted at the entrance to the project area.

• Permit Details: Includes unique permit number, project location, project manager, contractor, activity category, patient risk category, and level of infection prevention and control precautions.
• Control Measures: Detailed requirements for each level of precaution (Level I, II, III, and IV), focusing on dust control, containment, air pressure, and personal protective equipment (PPE).
• Specific Requirements: Includes instructions for barrier construction, negative pressurization, air exhaust methods, and differential pressure monitoring.
• Additional Requirements: Notes that the project involves site security updates at the Cincinnati FAMC, including gates, fencing, bollards, and associated electric and IT work.
• Signatures: Sections for Project Manager and Infection Preventionist signatures, along with dates.

This permit details the stringent infection control measures required for the project. Bidders should review these requirements to understand the operational constraints and potential impacts on their work, particularly concerning dust control, containment, and site access. The "Additional requirements" section clarifies the overall scope of the project, which includes site security upgrades.

Amendment / Modification

This amendment (0001) to solicitation 36C25026B0032, dated 04-03-2026, extends the offer receipt date.

• Item 11: The offer receipt date is extended.

• The offer receipt date has been extended. Bidders must acknowledge receipt of this amendment.

• A site visit was held on 04/14/26, covering exterior work areas. Questions must be submitted via RFI as per the solicitation.

• Attachment 1.1, the site visit sign-in log, is provided.

Form / Attachment / Pricing Sheet

This document is a Site Visit Sign-In Log, which records attendees of a site visit related to Solicitation # 36C2502680032 for Cincinnati VAMC Proj. No. 539-22-208. It is being posted to SAM.gov as an amendment to the solicitation.

• Names of attendees
• Their respective firms
• Phone numbers
• Email addresses
• Documentation of sites/rooms visited during the site visit, noting that the tour included exterior work sites.

This log provides a record of companies and individuals who attended the site visit. This information may be useful for bidders to understand who else is interested in the opportunity and potentially for networking or identifying competitors. The note about exterior work sites clarifies the scope of the site visit.

Specifications / Bid Set

This document, titled "NRM Site Security Updates (CIN) Specifications - Bid Set," outlines the technical specifications for site security updates at the VA Cincinnati Health Care System, Cincinnati VA Medical Center. Project Number: 539-22-208. The document details various requirements for the project, including:

• General Requirements: Outlines general project expectations, safety requirements, and the overall intention of the work.

• Scope of Work: Details the base bid construction, including repairs and installation of new fencing, gates, controlled access points, controls, and bollards across 13 general areas on campus.

• Bid Items: Defines five distinct bid items, each representing a different scope of work with specific exclusions.

• Specifications and Drawings: Provides instructions on how to obtain these documents.

• Construction Security Requirements: Outlines physical and administrative security procedures, including the need for badges, notification for utility shutdowns, and restrictions on photography.

• Operations and Storage Areas: Details requirements for contractor operations, construction fencing, and site access.

• Disposal and Retention: Specifies procedures for handling materials removed during demolition.

• Protection of Existing Structures: Outlines measures to protect existing vegetation, structures, equipment, utilities, and improvements.

• Professional Surveying Services: Includes requirements for site surveys.

• Layout of Work: Details contractor responsibilities for laying out work based on drawings.

• As-Built Drawings: Requirements for maintaining and submitting as-built drawings.

• Warranty Management: Outlines the plan for managing construction warranties, including inspections and required documentation.

• Specific Technical Sections: Covers a wide range of technical specifications, including:

  • Earthwork
  • Exterior Improvements
  • Utilities
  • Transportation (Passive Vehicle Barriers)
  • Electrical Power Generation
  • Shop Drawings, Product Data, and Samples
  • Safety Requirements (including PPE, fire safety, fall protection, excavation, cranes, welding, etc.)
  • Quality Control
  • Construction Waste Management
  • Sustainable Construction Requirements
  • Site Surveys
  • Demolition
  • Cast-in-Place Concrete
  • Firestopping
  • Joint Sealants
  • General Motor Requirements for Equipment
  • Parking Control Equipment
  • Electrical Installations (Conductors, Grounding, Raceway, Switches, etc.)
  • Electronic Safety and Security Systems (Common Work Results, Conductors, Grounding, Conduits, PACS, Sensors, etc.)

• Bid Set Date: 05-01-23 (appears on multiple pages)

• Period of Performance: 270 calendar days after Notice to Proceed.

• Utility Shutdowns: Require a four (4) week notice to the COR and VA.

This document is crucial for bidders as it details the specific technical requirements, scope of work, safety protocols, and quality control measures for the site security updates project. It provides the foundation for understanding the project's demands and preparing a compliant bid.

Solicitation / RFP / RFQ

This solicitation is for "Improve Site Security at Cincinnati VAMC" (Project No. 539-22-208). The contractor will provide all labor, materials, equipment, and supervision to complete construction services, including general construction, alterations, electrical, and technology work, at the Department of Veterans Affairs Medical Center located at 3200 Vine St, Cincinnati, OH 45220. The work includes repairing and installing new fencing, gates, controlled access points, and bollards.

• Renovation for site security in the main hospital, CLC, Utility Plant, Admin bldg. 3, parking garage, and VA Cincinnati Site.

• Demolition and installation of security gates, card readers, fencing, walls, and ceilings.

• Work may require scheduling outside of normal facility business hours due to utility/roadway shutdowns.

• Compliance with VAAR 852.219-75 "Limitations on Subcontracting" is required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 calendar days after Notice to Proceed.

• Estimated Value: Not specified.

• Proposal Submission Deadline: May 14, 2026, 8:00 AM ET.

• Submission Method: Email only to Brian.Rosciszewski@VA.gov. No physical documents accepted.

• Bid Guarantee: Required (amount not less than 20% of bid price, not to exceed $3,000,000).

• Bid Opening: Virtual, May 14, 2026, one hour after the bid submission deadline.

• Evaluation Criteria: Not specified.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Bidders must be VA-certified SDVOSBs in the SBA Small Business Search at the time of bid submission and prior to award.

• NAICS Code: 236220 with a size standard of $45 million.

• A Pre-Bid Site Visit is scheduled for April 14, 2026, at 11 am.

• Requests for Information (RFI) deadline: April 23, 2026, 12 pm ET. RFIs must be submitted via email to brian.rosciszewski@va.gov.

• Attachments include Wage Determination, Site Security Specifications, Site Security Drawings, VAAR 852.219-75 Notice of Limits on Subcontracting, Sole Source JA, and RFI Site Security.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Hamilton County, Ohio. It specifies the prevailing wage rates and fringe benefits for various construction trades. Bidders must use this information to ensure compliance with labor standards for federal construction contracts.

• Effective Dates: Wage rates are effective as of the dates listed for each trade, with a general decision date of January 2, 2026.
• Trades Covered: Includes rates for Asbestos Worker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Painter, Glazier, Cement Mason/Concrete Finisher, Plasterer, Pipefitter, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Oiler.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This document is crucial for bidders to accurately estimate labor costs and ensure their proposals comply with federal labor wage requirements. Failure to adhere to these prevailing wage rates can lead to contract non-compliance.

Form / Attachment / Pricing Sheet

This document contains detailed site security drawings for the "NRM Site Security Updates" project at the Cincinnati VA Medical Center. It outlines the "Project Work Areas," "Existing Utilities," "Overall ICRA Areas," and "Electrical Details" related to the security updates.

• Site Plans: Detailed layouts of the VA Medical Center campus, indicating specific work areas (Areas 1-15) for security upgrades.
• Utility Plans: Depicts existing underground utilities (water, sewer, electrical, etc.) across the site.
• ICRA (Infection Control Risk Assessment) Plans: Identifies areas requiring specific infection control measures during construction.
• Electrical Details: Shows conduit routing, power plans, panel schedules, and specific electrical connections for security gates and access controls.
• Gate and Bollard Details: Provides specific drawings and notes for the installation of new and replacement security gates, bollards, and access control systems.
• Construction Notes: Includes important information regarding work hours, site access, and coordination requirements.

This document is crucial for bidders to understand the physical scope and technical requirements of the "NRM Site Security Updates" project. It provides the necessary visual and technical information to assess the complexity of the work, identify specific locations for installations, and understand the integration of new security systems with existing infrastructure. Bidders must use these drawings to accurately estimate costs, develop a project execution plan, and ensure compliance with all specified requirements.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a mandatory "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires bidders to certify their compliance with subcontracting limitations if awarded a contract. Failure to submit a fully and properly completed certification with the offer/quote will result in rejection and ineligibility for award.

• Offeror's Name: Must match the SAM.gov registration.
• Printed Name and Title of Signee: The individual signing the certification.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must match SAM.gov registration.
• Certification Statement: The offeror must certify compliance with subcontracting limitations for:
  • Services (not more than 50% to non-certified SDVOSB/VOSB firms).
  • General Construction (not more than 85% to non-certified SDVOSB/VOSB firms).
  • Special Trade Construction (not more than 75% to non-certified SDVOSB/VOSB firms).
• Acknowledgement of Penalties: The certification is subject to 18 U.S.C. § 1001.

This is a critical document that must be completed and submitted with your offer/quote. Bidders must carefully review the subcontracting limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these percentages. Incomplete or incorrect submissions will lead to disqualification. The document also outlines the offeror's agreement to provide documentation to VA to demonstrate compliance during contract performance.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for the acquisition of electronic card readers and support systems for the Department of Veterans Affairs, VISN 10, Cincinnati VA Medical Center. The project aims to enhance and update the physical and personnel security of the site, including renovations to the main hospital, CLC, utility plant, Building 3, and parking garage.

• Installation of sixteen electronic card readers and support systems for six locations.

• The card readers must be compatible with the existing Johnson Controls International (JCI) Electronic Access Control (EAC) system.

• Salient characteristics include compatibility with the existing control system, RFID Technology, tamper resistance, short proximity range, durability, and encryption for secure communications.

• The card readers must be programmable for access control and remotely disableable in emergencies.

• The acquisition is for brand-name JCI card readers because they are essential to integrate with the existing JCI system, which manages over 100 existing card readers.

• The independent government estimate (IGE) for the total project is $XXXXX.

• The total estimated cost of the brand name items is $XXXXX.

• This is a justification for other than full and open competition, specifically citing 41 USC §3304(a)(1) as the sole responsible source.

• The acquisition is for construction and cannot be satisfied with commercial items or services.

• The solicitation will be set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• The contracting officer expects to receive multiple bids from a variety of sources for the construction aspect.

• The solicitation will be a full and open competition after exclusion of source, set aside for SDVOSB socio-economic concerns.

• The use of brand-name JCI equipment is necessary to avoid duplication of costs, administrative burden, and delays associated with replacing the entire existing system.

• The card readers may be installed by any competent tradesman, but programming and connecting to the EAC system must be performed by a JCI-certified technician.