Z1DA--Site Security Updates at Cincinnati VAMC. Project No. 539-22-208

Specifications / Bid Set

This document, titled "NRM Site Security Updates (CIN) Specifications - Bid Set," outlines the technical specifications for site security updates at the VA Cincinnati Health Care System, Cincinnati VA Medical Center. Project Number: 539-22-208. The document details various requirements for the project, including:

• General Requirements: Outlines general project expectations, safety requirements, and the overall intention of the work.

• Scope of Work: Details the base bid construction, including repairs and installation of new fencing, gates, controlled access points, controls, and bollards across 13 general areas on campus.

• Bid Items: Defines five distinct bid items, each representing a different scope of work with specific exclusions.

• Specifications and Drawings: Provides instructions on how to obtain these documents.

• Construction Security Requirements: Outlines physical and administrative security procedures, including the need for badges, notification for utility shutdowns, and restrictions on photography.

• Operations and Storage Areas: Details requirements for contractor operations, construction fencing, and site access.

• Disposal and Retention: Specifies procedures for handling materials removed during demolition.

• Protection of Existing Structures: Outlines measures to protect existing vegetation, structures, equipment, utilities, and improvements.

• Professional Surveying Services: Includes requirements for site surveys.

• Layout of Work: Details contractor responsibilities for laying out work based on drawings.

• As-Built Drawings: Requirements for maintaining and submitting as-built drawings.

• Warranty Management: Outlines the plan for managing construction warranties, including inspections and required documentation.

• Specific Technical Sections: Covers a wide range of technical specifications, including:

  • Earthwork
  • Exterior Improvements
  • Utilities
  • Transportation (Passive Vehicle Barriers)
  • Electrical Power Generation
  • Shop Drawings, Product Data, and Samples
  • Safety Requirements (including PPE, fire safety, fall protection, excavation, cranes, welding, etc.)
  • Quality Control
  • Construction Waste Management
  • Sustainable Construction Requirements
  • Site Surveys
  • Demolition
  • Cast-in-Place Concrete
  • Firestopping
  • Joint Sealants
  • General Motor Requirements for Equipment
  • Parking Control Equipment
  • Electrical Installations (Conductors, Grounding, Raceway, Switches, etc.)
  • Electronic Safety and Security Systems (Common Work Results, Conductors, Grounding, Conduits, PACS, Sensors, etc.)

• Bid Set Date: 05-01-23 (appears on multiple pages)

• Period of Performance: 270 calendar days after Notice to Proceed.

• Utility Shutdowns: Require a four (4) week notice to the COR and VA.

This document is crucial for bidders as it details the specific technical requirements, scope of work, safety protocols, and quality control measures for the site security updates project. It provides the foundation for understanding the project's demands and preparing a compliant bid.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for the acquisition of electronic card readers and support systems for the Department of Veterans Affairs, VISN 10, Cincinnati VA Medical Center. The project aims to enhance and update the physical and personnel security of the site, including renovations to the main hospital, CLC, utility plant, Building 3, and parking garage.

• Installation of sixteen electronic card readers and support systems for six locations.

• The card readers must be compatible with the existing Johnson Controls International (JCI) Electronic Access Control (EAC) system.

• Salient characteristics include compatibility with the existing control system, RFID Technology, tamper resistance, short proximity range, durability, and encryption for secure communications.

• The card readers must be programmable for access control and remotely disableable in emergencies.

• The acquisition is for brand-name JCI card readers because they are essential to integrate with the existing JCI system, which manages over 100 existing card readers.

• The independent government estimate (IGE) for the total project is $XXXXX.

• The total estimated cost of the brand name items is $XXXXX.

• This is a justification for other than full and open competition, specifically citing 41 USC §3304(a)(1) as the sole responsible source.

• The acquisition is for construction and cannot be satisfied with commercial items or services.

• The solicitation will be set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• The contracting officer expects to receive multiple bids from a variety of sources for the construction aspect.

• The solicitation will be a full and open competition after exclusion of source, set aside for SDVOSB socio-economic concerns.

• The use of brand-name JCI equipment is necessary to avoid duplication of costs, administrative burden, and delays associated with replacing the entire existing system.

• The card readers may be installed by any competent tradesman, but programming and connecting to the EAC system must be performed by a JCI-certified technician.

Solicitation / RFP / RFQ

This solicitation is for "Improve Site Security at Cincinnati VAMC" (Project No. 539-22-208). The contractor will provide all labor, materials, equipment, and supervision to complete construction services, including general construction, alterations, electrical, and technology work, at the Department of Veterans Affairs Medical Center located at 3200 Vine St, Cincinnati, OH 45220. The work includes repairing and installing new fencing, gates, controlled access points, and bollards.

• Renovation for site security in the main hospital, CLC, Utility Plant, Admin bldg. 3, parking garage, and VA Cincinnati Site.

• Demolition and installation of security gates, card readers, fencing, walls, and ceilings.

• Work may require scheduling outside of normal facility business hours due to utility/roadway shutdowns.

• Compliance with VAAR 852.219-75 "Limitations on Subcontracting" is required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 calendar days after Notice to Proceed.

• Estimated Value: Not specified.

• Proposal Submission Deadline: May 14, 2026, 8:00 AM ET.

• Submission Method: Email only to Brian.Rosciszewski@VA.gov. No physical documents accepted.

• Bid Guarantee: Required (amount not less than 20% of bid price, not to exceed $3,000,000).

• Bid Opening: Virtual, May 14, 2026, one hour after the bid submission deadline.

• Evaluation Criteria: Not specified.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Bidders must be VA-certified SDVOSBs in the SBA Small Business Search at the time of bid submission and prior to award.

• NAICS Code: 236220 with a size standard of $45 million.

• A Pre-Bid Site Visit is scheduled for April 14, 2026, at 11 am.

• Requests for Information (RFI) deadline: April 23, 2026, 12 pm ET. RFIs must be submitted via email to brian.rosciszewski@va.gov.

• Attachments include Wage Determination, Site Security Specifications, Site Security Drawings, VAAR 852.219-75 Notice of Limits on Subcontracting, Sole Source JA, and RFI Site Security.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Hamilton County, Ohio. It specifies the prevailing wage rates and fringe benefits for various construction trades. Bidders must use this information to ensure compliance with labor standards for federal construction contracts.

• Effective Dates: Wage rates are effective as of the dates listed for each trade, with a general decision date of January 2, 2026.
• Trades Covered: Includes rates for Asbestos Worker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Painter, Glazier, Cement Mason/Concrete Finisher, Plasterer, Pipefitter, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Oiler.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This document is crucial for bidders to accurately estimate labor costs and ensure their proposals comply with federal labor wage requirements. Failure to adhere to these prevailing wage rates can lead to contract non-compliance.

Form / Attachment / Pricing Sheet

This document contains detailed site security drawings for the "NRM Site Security Updates" project at the Cincinnati VA Medical Center. It outlines the "Project Work Areas," "Existing Utilities," "Overall ICRA Areas," and "Electrical Details" related to the security updates.

• Site Plans: Detailed layouts of the VA Medical Center campus, indicating specific work areas (Areas 1-15) for security upgrades.
• Utility Plans: Depicts existing underground utilities (water, sewer, electrical, etc.) across the site.
• ICRA (Infection Control Risk Assessment) Plans: Identifies areas requiring specific infection control measures during construction.
• Electrical Details: Shows conduit routing, power plans, panel schedules, and specific electrical connections for security gates and access controls.
• Gate and Bollard Details: Provides specific drawings and notes for the installation of new and replacement security gates, bollards, and access control systems.
• Construction Notes: Includes important information regarding work hours, site access, and coordination requirements.

This document is crucial for bidders to understand the physical scope and technical requirements of the "NRM Site Security Updates" project. It provides the necessary visual and technical information to assess the complexity of the work, identify specific locations for installations, and understand the integration of new security systems with existing infrastructure. Bidders must use these drawings to accurately estimate costs, develop a project execution plan, and ensure compliance with all specified requirements.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a mandatory "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires bidders to certify their compliance with subcontracting limitations if awarded a contract. Failure to submit a fully and properly completed certification with the offer/quote will result in rejection and ineligibility for award.

• Offeror's Name: Must match the SAM.gov registration.
• Printed Name and Title of Signee: The individual signing the certification.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must match SAM.gov registration.
• Certification Statement: The offeror must certify compliance with subcontracting limitations for:
  • Services (not more than 50% to non-certified SDVOSB/VOSB firms).
  • General Construction (not more than 85% to non-certified SDVOSB/VOSB firms).
  • Special Trade Construction (not more than 75% to non-certified SDVOSB/VOSB firms).
• Acknowledgement of Penalties: The certification is subject to 18 U.S.C. § 1001.

This is a critical document that must be completed and submitted with your offer/quote. Bidders must carefully review the subcontracting limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these percentages. Incomplete or incorrect submissions will lead to disqualification. The document also outlines the offeror's agreement to provide documentation to VA to demonstrate compliance during contract performance.