Z1DA--Upgrade HVAC System Phase II

Form / Attachment / Pricing Sheet

This document contains the "Salem VAMC MECH Drawings.pdf", which includes campus maps, mechanical symbols, abbreviations, general notes, and detailed plans for the "Replace HVAC Phase II" project at the Veterans Affairs Medical Center in Salem, Virginia. It serves as a technical reference for contractors involved in the HVAC replacement project.

• Campus Map: Provides an overview of the VAMC facility layout and building functions.
• Mechanical Symbols and Abbreviations: Defines the graphical representations and shorthand used in the mechanical drawings.
• General Mechanical Notes: Outlines project-wide requirements for insulation, fire stopping, balancing, shop drawing submissions, and installation standards.
• Demolition and New Work Plans: Detailed floor plans illustrating existing mechanical systems to be removed and new systems to be installed across various phases and building sections (H, J, J1 wings).
• Mechanical Piping Plans: Specific details on the routing and installation of chilled water, hot water, steam, and condensate piping.
• Mechanical Room Enlarged Plans: Detailed views of mechanical rooms showing equipment layout and piping.
• Schedules: Lists for Air Handling Units (AHUs), Variable Air Volume (VAV) terminal units, exhaust fans, pumps, diffusers, registers, grilles, and duct construction.
• Control Diagrams and Schedules: Outlines the Building Automation System (BAS) integration, control sequences, and input/output points for HVAC components.
• Plumbing Details: Includes general notes, abbreviations, symbols, and specific details for plumbing work related to the HVAC project.
• Details: Various construction details for ductwork supports, pipe hangers, VAV connections, diffusers, and mechanical equipment.

This document is crucial for bidders to understand the scope of work, existing conditions, and specific requirements for the HVAC replacement project. It details the extent of demolition, the design of new systems, material specifications, and installation procedures. Bidders must review these drawings thoroughly to accurately estimate costs, develop a project schedule, and ensure compliance with all technical and safety requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To modify an existing sprinkler system to support mechanical equipment upgrades, including demolition of select sprinklers and installation of new ones to meet NFPA 13 criteria. This also involves re-routing existing sprinkler branch lines to accommodate new ductwork.

• Demolition of select sprinklers in specified mechanical rooms.

• Furnishing and installation of new sprinklers to comply with NFPA 13.

• Re-routing of existing sprinkler branch lines to support new mechanical ductwork.

• The contractor is responsible for all shop documentation, permits, and hydraulic calculations, including a minimum 10% safety factor.

• Compliance with NFPA 13 (2019 Edition), NFPA 25 (2020 Edition), NFPA 101 (2021 Edition), and the VA Fire Protection Design Manual (FPDM) – 8th Edition.

• All components must be listed by UL or other nationally recognized testing laboratory (NRTL).

• Piping shall be black steel ferrous piping, Schedule 10 for pipes 2.5 inches and larger on wet-pipe systems, and Schedule 40 for pipes smaller than 2.5 inches.

• Fittings must meet NFPA 13 standards; grooved fittings for pipes 2.5 inches and larger, threaded fittings for pipes 2 inches and smaller.

• Seismic protection is required per VA seismic design requirements and NFPA 13.

• Sprinklers shall be standard coverage, quick-response, unless otherwise noted.

• Hydrostatic testing of the system is required.

Not explicitly detailed in this document, but the work pertains to the Salem VAMC.

• Delegated design process: Contractor is responsible for shop drawings, hydraulic calculations, and permits.
• No welding allowed on-site; all welding must be shop-welded per NFPA 13.
• CPVC, galvanized, brass, stainless steel, and copper piping are not permitted.
• Flexible sprinkler drops must use stainless steel braided hose; corrugated hose is not permitted.
• Contractor must provide spare sprinklers, compatible wrenches, and identification signs for valves.
• All penetrations of fire resistance-rated construction must be sealed with minimum 2-hour firestop systems.
• Core drilling required for masonry/concrete penetrations, coordinated with a structural engineer.
• Minimum 3 feet clearance for access to equipment and 6 inches behind equipment.
• Contractor must maintain red-line construction drawings and prepare "as-built" drawings.
• Contractor is responsible for job safety.

Form / Attachment / Pricing Sheet

This document contains the "CAMPUS MAP" for the Veterans Affairs Medical Center in Salem, Virginia, related to the "REPLACE HVAC PHASE II" project (Project # 20065).

• A detailed map of the VA Medical Center campus, indicating building numbers and their functions.
• A facility parking map.
• A list of building functions with corresponding building numbers.

This map provides essential spatial context for the project site, helping bidders understand the layout of the Veterans Affairs Medical Center and the location of various facilities within the campus. This is crucial for site visits, logistical planning, and understanding the environment in which the HVAC upgrade will take place.

Specification Document

This document outlines the "Replace HVAC Phase II" project for Salem VA Medical Center, focusing on the "General Motor Requirements for HVAC Equipment" (Section 23 05 12). It details the specifications for motors used in HVAC and steam generation equipment, including requirements for premium efficiency types, compliance with NEMA standards, and specific performance criteria for polyphase and single-phase motors. The document also covers motor enclosures, electrical design requirements, and mechanical design considerations such as bearings and lubrication. It specifies that motors must be regularly manufactured, have a proven service record, and be supported by permanent service organizations within 100 miles of the project site. Additionally, it outlines requirements for variable speed motor controllers and their integration with HVAC systems, emphasizing compliance with relevant codes and standards like NFPA 70 and IEEE 841. The document also includes detailed tables for minimum premium efficiencies for different motor types and ratings.

Forms / Attachments / Pricing Sheets

This document contains electrical drawings, including general notes, symbols, abbreviations, phasing plans, demolition plans, new work plans, and one-line diagrams for the "DEPARTMENT OF VETERANS AFFAIRS - REPLACE HVAC PHASE II" project at 1970 Roanoke Blvd., Building 143.

• General Electrical Notes: Outlines compliance with codes, permits, site examination, equipment removal, installation standards, coordination with trades, testing, warranties, and material specifications.
• Electrical Symbols and Abbreviations: Provides a key for understanding the various symbols and abbreviations used throughout the electrical drawings.
• Phasing Plans: Details the phased approach for construction, specifically for the 2nd floor.
• Demolition Plans: Illustrates areas and components to be removed as part of the project.
• New Work Plans: Depicts the layout and installation of new electrical systems and equipment.
• One-Line Diagrams: Shows the electrical power distribution system in a simplified, single-line format.
• Panel Schedules: Lists the details of electrical panels, including circuit loads, feeder information, and specifications.

These drawings are critical for bidders to understand the scope of work, existing conditions, demolition requirements, and the specifications for new electrical installations. They provide the detailed technical information necessary for accurate bidding and project execution.

Solicitation / RFP / RFQ

This solicitation is for the Upgrade HVAC System Phase II project at the Salem VA Medical Center in Salem, Virginia. The project involves demolishing, modifying existing systems, and installing a new mechanical system to heat, cool, ventilate, and exhaust the second floor HVAC system in Building 143. The magnitude of construction is estimated between $5,000,000 and $10,000,000.

• Demolish and replace five (5) existing AHUs with three (3) new AHUs and supporting equipment in 2H and 2J Specialty Care Clinics.

• Demolish all radiant panels throughout the second floor of Building 143.

• Repair, upgrade, and replace ductwork and associated components.

• Install a complete air handling and distribution system with a zoned VAV system with reheat coils.

• Contractor must provide all labor, material, equipment, and qualified supervision.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from the issue of Notice to Proceed.

• This is a sealed bid solicitation under FAR Part 14.

• Bids are due by Wednesday, January 7, 2026, at 10:00 AM EST.

• Electronic bids must be submitted by Tuesday, January 6, 2026, before 5:00 PM EST.

• Bid opening will be conducted via MS Teams conference call on Wednesday, January 7, 2026, at 1:00 PM EST.

• A Bid Guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required after award.

• Requests for Information (RFIs) are due by Thursday, December 18, 2025, at 2:00 PM EST.

• A Pre-Bid Conference and Site Visit is scheduled for Thursday, December 11, 2025, at 9:30 AM EST.

• This solicitation is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• The SDVOSB must perform a minimum of 25% of the construction work with its own labor force.

• Prime SDVOSBs must comply with subcontracting limitations (13 CFR 125.6).

• Bidders must be registered and current in the System for Award Management (SAM) at the time of award.

• Bidding materials (drawings, specifications) are available on SAM.gov.

• All electronic bids must be submitted one day prior to the public bid opening date.

• Specific insurance requirements are detailed in the solicitation.