Z1DA-Upgrade TV System IFB 553-22-209 Amendment 003

Amendment / Modification

This amendment extends the deadline for receipt of offers and adds a new clause to the solicitation.

• Offer Receipt Date Extended: The hour and date for receipt of offers has been extended to June 11, 2026, at 13:00 EDT.

• New Clause Added: FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)," has been added to the solicitation.

• The deadline for offer submission has been modified.

• The solicitation now includes FAR Clause 52.222-90.

• Bidders have an extended deadline to submit their offers.

• Bidders must review and comply with the newly added FAR clause regarding DEI discrimination by Federal Contractors.

Amendment / Modification

This amendment (0002) to Solicitation 36C25026B0031 makes the following changes:

• Revises the Bid Opening Date to June 11th, 2026, at 13:00 EDT.

• Adds Responses to Request for Information (RFI).

• The solicitation's bid opening date has been extended.

• RFI responses are now included as part of the solicitation package.

• The deadline for submitting offers has been extended to June 11th, 2026, 13:00 EDT. Offerors must acknowledge receipt of this amendment.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions raised by potential bidders regarding the "Upgrade TV System Network" opportunity.

• Scope of Work Confirmation: The scope of work is confirmed to be as detailed on page 6 of the bid file "S02_36C25026B0031_-Upgrade_TV_System_Network-_553-22-209.pdf". Project drawings may provide additional information but bidders should adhere to the specified scope. The bid does not include high voltage electrical work, copper UTP data cabling, or coax video cabling.
• Air Scrubber Requirement: Air scrubbers are required for the project, even if work is confined to communications closets and interstitial spaces. This is due to dust generated from core drilling required for connecting closets via the shortest route.
• Bonding and Grounding: The requirement for equipment to be bonded and grounded applies only to the new networking racks being installed.
• GFE Quantities: The Statement of Work (SOW) remains the same, but the quantities of Government Furnished Equipment (GFE) have changed. All locations for existing racks and where equipment/materials are to be installed have been updated in an itemized excel spreadsheet.
• Cabling: The work involves fiber optics and necessary raceways, not co-axial or ethernet cabling, which will be handled by others.
• Core Drilling: Core drilling is estimated at 6000 feet of fiber and raceways, based on the riser diagram, to connect closets. This drilling will generate dust, necessitating the use of air scrubbers in each closet where drilling occurs.

This document clarifies key aspects of the solicitation, including the scope of work, specific requirements like air scrubbers and grounding, and confirms changes in GFE quantities and updated location details. Bidders should review these clarifications to ensure their proposals accurately reflect the project requirements.

Questions & Answers / Clarifications

This document addresses a discrepancy identified by a potential bidder between the fiber optic riser diagram and floor plan drawings regarding new versus existing data racks. It clarifies the scope of work and materials required for the solicitation.

• Conflict Resolution: Discrepancies between one-line diagrams (indicating new racks) and floor plans (showing existing racks) are resolved by an attached itemized excel spreadsheet. This spreadsheet details the results of a walk-through by the Contract Officer Representative (COR) to verify existing racks and identify where Government Furnished Equipment (GFE) network racks are to be installed.
• Scope of Work Update: The only change to the Statement of Work (SOW) is related to the specific equipment/materials required to be installed. All existing racks already have fiber optics and raceways installed.
• Material Standards: All materials are to be based on the VA Technical Information Library Specified and the VA Telecom Design Guide.
• Exception: Due to limited wall space, mitigation boards are to be 4'X4'.
• Quantities: The attached excel spreadsheet provides the accurate count of GFE materials needed. An estimated 6000 feet of raceway and cable are still required.

This clarification provides specific details on the existing infrastructure and the exact quantities of GFE materials required, directly impacting the bidder's understanding of the scope and material costs for their proposal.

Questions & Answers / Clarifications

This document contains responses to questions posed by potential bidders regarding the solicitation for a TV system upgrade and related infrastructure.

• Government Furnished Equipment (GFE): The government will provide 22 GFE Network racks with switches, transceivers, UPSs, power strips, and Keystone Patch Panels. The contractor must supply mitigation boards and 6-port fiber switches/distribution boxes, as these are not available on GSA. The contractor is also responsible for providing all materials and tools to connect equipment with fiber optic cables and necessary raceways.
• Alternates and Pricing: No alternatives are being offered; the project is solely for installing fiber infrastructure/equipment and connecting it with necessary raceways. Pricing for alternates is not required.
• Containment: Level III work areas (QTY 15) require a plastic zipper barrier and anteroom. Level IV work areas (QTY 7) require a hard barrier and anteroom. Sticky mats are required at all exits/entrances, and electrical closets being worked in or above require containment prior to core drilling.
• TV System Upgrade Scope: The headend is in A8001 and the DMARC room is in LL210. The project involves installing new racks and equipment for the headend and DMARC. Fiber distribution is already installed, but the contractor must acquire and install fiber 6-port switches/distribution boxes where needed. The project scope stops at the switches with cable installations and necessary raceways; internet input and headend connection are handled by others. The follow-on project (Phase II) will involve CAT6A installation to set-top boxes.
• Existing Pathways: As-built drawings for existing telecom/fiber pathways are not available as the network was not documented. The contractor must install all pathways/raceways for the fiber infrastructure.
• Work Hours: Approved work hours are 0700 to 1530, especially in patient-care areas.
• Infection Control: ICRA assessments are required and have been completed internally by Veteran Affairs.
• Equipment Lead Times: GSA GFE lead time is typically under 30 days, with an additional two weeks for VA inspection. GSA quotes will be requested in early May 2026, with the contract expected near the end of May 2026.

These clarifications provide specific details on GFE, contractor-supplied materials, containment requirements, the exact scope of the TV system upgrade, and project timelines, which will impact proposal preparation and execution.

Amendment / Modification

This document, Amendment 0002, modifies Solicitation 36C25026B0031.

Key changes include:

• Revising the Bid Opening Date to June 11th, 2026, at 13:00 EDT.

• Adding responses to Request for Information (RFI).

• Bid Opening Date

• Solicitation content (incorporating RFI responses)

• The deadline for offer receipt has been extended to June 11th, 2026, 13:00 EDT.

Other / Unclassified

This document is a Pre-Bid Site Visit Attendance Log for Project# 553-22-209, "Upgrade TV System Network," under Solicitation 36C25026B0031. It records the names, companies/departments, phone numbers, and email addresses of individuals who attended the site visit.

This log provides a record of attendees for a pre-bid site visit. Potential bidders may find it useful for understanding who participated, potentially for networking or identifying other interested parties. It confirms that a site visit occurred on 04/08/2026 at 1:00 PM at VAMC Detroit, MI.

Amendment / Modification

This amendment (0001) to Solicitation 36C25026B0031 extends the deadline for the receipt of offers. It also incorporates a Pre-Bid Site Visit Attendance Log.

• Bid Opening Date: Extended.

• Attachments: Pre-Bid Site Visit Attendance Log added.

• Hour & Date for Receipt of Offers: EXTENDED to May 5th, 2026, at 13:00 EDT.

• Bidders should ensure their offers are submitted by the new deadline.

Form / Attachment / Pricing Sheet

This document is a mandatory attachment for offers related to solicitations that include VAAR 852.219-75 (Limitations on Subcontracting). It serves as a Certificate of Compliance for Services and Construction. Failure to submit this completed attachment with an offer will result in the offer being rejected. Incomplete or incorrect information will also lead to rejection.

• Offeror's Name: Must match the legal name registered in SAM.gov.
• Printed Name and Title of Signee: To be filled in by the authorized signatory.
• Signature: Must be from an individual authorized to execute the certification.
• Date: Must be no later than the proposal/offer due date.
• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.
• Certification Statement: The offeror certifies compliance with subcontracting limitations for services (50% for non-certified SDVOSB/VOSB), general construction (85% for non-certified SDVOSB/VOSB), and special trade construction (75% for non-certified SDVOSB/VOSB).
• Acknowledgement: The offeror acknowledges the certification is subject to Title 18, United States Code, Section 1001, and potential penalties for false certification.
• SDVOSB/VOSB Contract Compliance: Details consequences for not acting in good faith, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Demonstration of Compliance: Offerors understand they may be required to provide documents (e.g., invoices, subcontracts) to demonstrate compliance during performance or upon completion.

This form is critical for bidders to complete accurately and submit with their offer. It directly impacts eligibility for award. Bidders must understand the subcontracting limitations specific to the contract type (services, general construction, special trade construction) and ensure their proposed approach complies. Failure to submit or accurately complete this form will result in offer rejection.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade TV System Network" project (Project 553-22-209) at the John D. Dingell VA Medical Center in Detroit, MI. The project involves installing a 1.4 telecom system, including approximately 6000 linear feet of fiber optic cable, cable raceways, and associated hardware. The magnitude of construction is estimated to be between $500,000 and $1,000,000.

• Installation of approximately 6000 linear feet of fiber optic cable.

• Procurement and installation of cable raceways.

• Assembly and installation of up to 40 networking cable mitigation boards.

• Procurement and installation of up to 45 Fiber distribution boxes.

• Use of HILTI-FS1 fire stopping for raceway penetrations.

• Sealing of electrical closet/work area doors with dust barrier zippers.

• Use of an air scrubber with duct work.

• Assembly and installation of government-furnished equipment, including networking racks, uninterruptible power supplies, ethernet switches, fiber optic transceivers, and keystone patch panels.

• Cleaning of installed equipment and work areas.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 240 calendar days from the Notice to Proceed.

• Estimated Value: Between $500,000 and $1,000,000.

• Proposal Submission Deadline: April 28, 2026, by 1:00 PM local time.

• Proposals must be submitted in original and copies to the address in Block 8 of SF 1442.

• Sealed bids will be opened at the time of submission.

• Offerors must acknowledge all amendments.

• Offerors must submit an original completed and signed SF 24 Bid Bond or other allowable Bid Security.

• Evaluation criteria are not detailed in this section but will be based on the solicitation.

• This acquisition is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Eligibility requirements are detailed in VAAR Clause 852.219-73.

• A pre-bid site visit is scheduled for Tuesday, April 8, 2026, at 1:00 PM.

• Bidders are responsible for obtaining all bidding materials from SAM.gov.

• No hard copy bidding materials or bidders list will be maintained.

• RFIs must be submitted via email by April 17, 2026.

• Offerors must be registered in the System for Award Management (SAM).

Other / Unclassified

This document contains the "List of Drawing Sheets" for the "Upgrade TV System From Analog To Digital" project (VA Project No.: 553-22-209) at the John D. Dingell VAMC in Detroit, MI. It enumerates the various drawing numbers and their corresponding titles, categorized under "GENERAL" and "ELECTRICAL" divisions.

This document is crucial for bidders as it provides a comprehensive list of all drawings associated with the project. Understanding the scope and location of the work requires referencing these drawings, which detail electrical plans for multiple floors and specific zones within the facility, as well as general project information like the cover sheet and electrical legends. Bidders must review these drawings to accurately assess the project's requirements and prepare their proposals.

Form / Attachment / Pricing Sheet

This form, the Pre-Award Contractor Experience Modification Rate (EMR) Form, is being sought in conjunction with offers for Solicitation 36C25025B0046. Its purpose is to assist the government in making an initial determination of responsibility for potential awardees, as required by FAR 9.104-1(e), which mandates that contractors must possess applicable safety programs.

• Company Information: Requires Company Name, Address, Telephone, Fax, Email, and Contact person.
• Past Three Years' Safety Data (2022, 2023, 2024):
  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both (OSHA 300, Columns H and I).
  • Days Away, Restricted, or Transferred (DART) Rate.
  • Number of serious, willful, or repeat OSHA violations (with explanations for any violations).
• Required Attachments:
  • 2020 OSHA 300 and 300a Forms.
  • Letter from insurance carrier stating current EMR rate.
• NAICS Code: Six-digit North American Industrial Classification System (NAICS) Code for the acquisition.
• Safety Program Administrator: Name and title of the person administering the company's Safety and Health Program.
• Company EMR Rate: The company's Insurance Experience Modification Rate.

Bidders must complete and submit this form accurately, along with the specified attachments, as part of their offer for Solicitation 36C25025B0046. Failure to provide this information may impact the government's determination of responsibility and the potential award of the contract.

Forms / Attachments / Pricing Sheets

This document contains the "Drawings - TV System Upgrade" for the John D. Dingell VA Medical Center, project #553-22-209. It details the electrical plans for upgrading the TV system from analog to digital across multiple floors of the facility.

• General Notes: Provide overarching requirements for construction, safety, and coordination with the COR (Contracting Officer's Representative).
• Electrical Plans: Detailed floor plans for each level (Lower, First, Second, Third, Fourth, Fifth, Sixth, Seventh, and Eighth floors) illustrating the layout of new electrical work, including conduit, wiring, outlets, data/telephone drops, and equipment locations.
• Specific Details: Includes notes on conductor types, conduit sizing, wiring methods, receptacle mounting heights, firestopping, and specific cable types (CAT 6A Ethernet, OM3 Multimode Fiber Optic).
• Diagrams: Features a fiber optic riser diagram and conduit/wire management details.
• Zone-Specific Plans: Electrical plans are broken down by "zones" within each floor, indicating the scope of work for each area.

This document is crucial for bidders to understand the scope of the electrical infrastructure required for the TV system upgrade. It outlines the specific locations, types of materials, and installation requirements for all electrical components, including data and communication cabling. Bidders will need to use these drawings to accurately estimate costs, plan installation, and ensure compliance with all specified technical requirements.

Other / Unclassified

This document is a "General Decision Number" for wage rates applicable to Building Construction Projects in Wayne County, Michigan. It supersedes a previous decision and provides a list of various construction trades with their corresponding hourly rates and fringe benefits. The document specifies that it applies to building construction projects, excluding single-family homes or apartments up to and including four stories.

This document is crucial for bidders on construction projects in Wayne County, Michigan, as it establishes the minimum prevailing wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must review these rates to accurately estimate labor costs for their proposals and ensure compliance with federal labor standards, such as the Davis-Bacon Act, which mandates the payment of prevailing wages on federally funded or assisted construction contracts. The document also includes important footnotes regarding paid holidays and vacation pay credits, as well as information on how to interpret union rate identifiers and the wage determination appeals process.