Z1DZ--Door Repair and Replacement Services

Sources Sought / Market Research

This notice is a request for sources and feedback for market research and planning purposes only. It does not constitute a request for proposal, quote, or bid. The Department of Veterans Affairs Medical Center, Network Contracting Office (NCO) 6, is conducting market research to identify sources and methods for the repair, maintenance, and replacement of various door types at the Asheville VA Medical Center.

Interested contractors should provide a capability statement addressing their capabilities for the services/items outlined in the attached Statement of Work (SOW). The SOW details the requirements for door repair, maintenance, and replacement.

• Response Deadline: April 10, 2026, 5:00 PM Eastern Time.

• Submission Method: Via email to natasha.leahy@va.gov. Include "36C24626Q0481" in the subject line.

• Inquiries: Phone inquiries will not be accepted.

• Note: Responses will not be returned, and no debriefings will be provided. Information gathered may inform future solicitations.

• Company Name

• SAM CAGE & Unique Entity ID

• Company Address

• Point of Contact (Name, Phone, Email)

• Socioeconomic data

• Company Business Size Status

• Current federal contracts/vehicles applicable to the scope

• Capabilities Statement

• The opportunity is set-aside for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• A Statement of Work (SOW) for "Door Servicing Repair and Replacement" is attached to this Sources Sought notice.

• The government will not be responsible for any costs incurred in responding to this posting.

Statement of Work (SOW)

To establish a contract for the repair, servicing, and replacement of hospital doors at the Western North Carolina VA Healthcare System (WNCVAHCS), Charles George VAMC.

• Provide all labor, materials, tools, equipment, transportation, and supervision for door maintenance and replacement.

• Perform routine and emergency repairs, preventive maintenance, and complete door replacements.

• Services include inspection, troubleshooting, repair of mechanical, electronic, and automatic doors, replacement of damaged components, and preventive maintenance.

• Ensure compliance with building codes, safety regulations, and hospital infection control policies.

• Proper disposal of removed materials.

• Respond to service requests within one workday (Monday-Friday) for non-emergencies, and within four (4) hours for emergencies.

• Provide quotes within 48 hours (two workdays) of a site visit.

• Work must meet industry best practices and hospital facility standards.

• All personnel must complete the 30-hour OSHA course.

• Work must comply with VA criteria, NFPA, OSHA, and local building codes.

• Maintain detailed service records and submit service reports.

• Charles George VAMC, Western North Carolina VA Healthcare System.

• Contract duration is not specified in the SOW, but implies an Indefinite Delivery, Indefinite Quantity (IDIQ) structure.

• Contractor must provide specific quotes for each task using established hourly rates.

• Emergency tasks require verbal authorization to proceed after an estimate.

• Contractor must coordinate access to sensitive areas and comply with HIPAA and confidentiality requirements.

• Potential for asbestos abatement by a certified third-party if required.

• Personnel must be qualified and experienced in hospital door systems.

• Compliance with VA rules and regulations, including OSHA and infection control protocols.

• Potential items include hollow metal and wood doors/frames, architectural hardware, automatic doors, locksmith services, and inspections (automatic and fire door).