Y1DA--EHRM Infrastructure Upgrades - Tier 2 Construction Project 538-21-705 Chillicothe VA Medical Center (VAMC) Chillicothe, OH 45601

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "36C77626B0018 EHRM Infrastructure Upgrades" opportunity at the Chillicothe VAMC. The site visit took place on April 9, 2026, from 11:00 AM (EST).

• Lists attendees' names, company/title, email addresses, and phone numbers.
• Indicates the specific opportunity and date/time of the site visit.

This document confirms attendance at a mandatory or informational site visit. It provides a record of companies and individuals who were present, potentially indicating active interest and engagement in the opportunity. It can also serve as a reference for potential teaming partners or competitors who attended.

Amendment / Modification

This amendment (0002) incorporates the following into the solicitation:

• The Site Visit Agenda.

• The Sign-in sheet from the site visit.

• The Site Visit Agenda and Sign-in Sheet are added as attachments to the solicitation.

• All other terms and conditions remain unchanged.

• The due date and time for offers remain unchanged.

Amendment / Modification

This amendment (0001) provides the correct Wage Determination for Chillicothe, OH, to all offerors.

• Attachment 1: DBA Wage Determination - Ross County_01022026

This amendment does not appear to alter proposal deadlines or submission requirements, but offerors should ensure they are using the correct wage determination for their proposals.

Amendment / Modification

This document is a General Decision for wage rates applicable to building construction projects in Ross County, Ohio. It supersedes a previous decision (OH20250053) and provides updated wage and fringe benefit rates for various trades.

This document updates the prevailing wage rates for the following trades:

• Asbestos Worker/Heat & Frost Insulator
• Bricklayer
• Tile Finisher/Tile Setter
• Carpenter
• Electrician (including Low Voltage Wiring and Alarm Installation)
• Elevator Mechanic
• Power Equipment Operator (Bobcat/Skid Steer/Skid Loader, Bulldozer, Crane, Forklift)
• Ironworker (Ornamental, Structural, Reinforcing)
• Laborer (Common or General, Mason Tender - Brick & Cement/Concrete, Pipelayer)
• Painter (Brush and Roller)
• Glazier
• Cement Mason/Concrete Finisher
• Pipefitter (Excludes HVAC Pipe Installation)
• Plumber (Includes HVAC Pipe Installation)
• Sprinkler Fitter (Fire Sprinklers)
• Sheet Metal Worker (HVAC Unit Installation Only, HVAC Duct Installation Only, Excludes HVAC Duct and Unit Installation)
• Roofer
• Drywall Finisher/Taper
• Drywall Hanger and Metal Stud Installer
• Operator (Backhoe/Excavator/Trackhoe, Loader, Paver - Asphalt, Aggregate, and Concrete)
• Truck Driver: Dump (All Types)

This document provides updated wage determination information. Bidders should ensure their proposals reflect compliance with these prevailing wage rates for the specified construction type and geographic area.

Solicitation / RFP / RFQ

This solicitation is an Invitation for Bids (IFB) for the "Chillicothe VA Medical Center (VAMC), EHRM Infrastructure Upgrades Tier 2 constructions project." The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The estimated magnitude of construction is between $1,000,000 and $5,000,000.

The contractor shall provide all necessary tools, equipment, materials, labor, and supervision for general construction, alterations, roads, walks, drainage, structure modifications, and other items. Specific work includes, but is not limited to: storm sewer system installation, parking lot repairs/replacements, installation of a CRAC unit and supporting systems for MCR, abatement of mold and lead in the basement, interior waterproofing, replacement of the flat roof over the basement entry, and fire protection system replacement for MCR.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Begin within 10 calendar days after award and complete within 411 calendar days after receiving notice to proceed.

• Bids must be submitted via email to Lucretia.Maloney@va.gov and Megan.Dohm@va.gov by April 30, 2026, at 1:00 PM EST.

• Bid opening will be conducted via teleconference.

• Award will be made to the responsible bidder whose bid conforms to the solicitation and is most advantageous to the Government, considering only price.

• Evaluation criteria are not explicitly detailed beyond price, but responsiveness and responsibility will be assessed.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and at the time of award.

• Joint ventures are eligible if they comply with 13 CFR 128.402.

• A site visit has been scheduled but is not mandatory. Offerors are strongly encouraged to attend.

• Technical questions must be submitted via email by April 16, 2026, at 1:00 PM EST.

• A bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Payment and Performance Bonds are required upon award.

• Offerors must consider FAR 52.229-3 (Federal, State, and Local Taxes) in their pricing.

• Ohio Sales or Use Tax exemption is available for materials incorporated into the real property; an executed Form STEC CC is required at award.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for the state of Ohio, specifically for Licking County. It provides the prevailing wage rates and fringe benefits for various construction-related job classifications. This information is required for federal contracts subject to the Davis-Bacon Act.

• General Decision Number: OH20260086 (Superseded: OH20250086)
• State: Ohio
• County: Licking County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Publication Date: 01/02/2026
• Classifications and Rates: Lists specific trades (e.g., Asbestos Worker, Bricklayer, Carpenter, Electrician, Laborer, Painter, Plumber, etc.) with their corresponding hourly wage rates and fringe benefit amounts.
• Footnotes: Includes details on paid holidays and vacation policies.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Provides information on how to appeal wage determinations.

Bidders must use these prevailing wage rates to ensure compliance with federal labor laws when submitting proposals for construction projects in Licking County, Ohio, that are subject to the Davis-Bacon Act. Failure to adhere to these wage rates can result in contract non-compliance. The document specifies the minimum wage and fringe benefits that must be paid to laborers and mechanics employed on the contract.

Form / Attachment / Pricing Sheet

This document is the 100% Construction Document for the VA Chillicothe EHRM Electronic Health Records Modernization Infrastructure Upgrades project. It contains detailed architectural, civil, electrical, mechanical, and fire protection plans, specifications, and general notes.

• Architectural Plans: Demolition and existing condition plans for ground and first floors.
• Civil Plans: Site plans, grading plans, demolition plans, and drainage plans detailing underground utilities, paving, and site work.
• Electrical Plans: Panel schedules, one-line diagrams, and floor plans for electrical systems.
• Mechanical Plans: HVAC plans, details, and schedules.
• Fire Protection Plans: Sprinkler, clean agent, and fire alarm system plans.
• General Notes: Comprehensive notes covering site conditions, safety, permits, erosion control, earthwork, paving, concrete, utilities, traffic maintenance, and project closeout.
• Applicable Codes and Standards: Lists numerous federal, VA, and industry codes and standards relevant to the project.

This document is critical for bidders to understand the full scope of work, existing conditions, proposed upgrades, and all technical requirements for the EHRM infrastructure modernization project at the Chillicothe VA Medical Center. It provides the detailed basis for bidding and construction.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for the VA Chillicothe (EHRM) Electronic Health Records Modernization Infrastructure Upgrades project. It details various plans including overall, partial floor, ceiling, fire protection, HVAC, electrical, and mold/lead abatement areas.

• Architectural Plans: Overall and partial floor plans for ground and first floors, showing room layouts, designations, and dimensions.
• Fire Protection Plans: Details on sprinkler system modifications, clean agent suppression systems, fire alarm integration, and fire extinguisher requirements. Includes demolition and new installation plans for fire suppression systems.
• HVAC Plans: Demolition and new installation plans for heating, ventilation, and air conditioning systems, including details on CRAC units, ductwork, and temporary cooling solutions.
• Electrical Plans: Demolition and new installation plans for electrical systems, including panel schedules, one-line diagrams, and details on power distribution and equipment.
• Mold and Lead Abatement Plans: Identifies areas requiring mold remediation and lead abatement, specifying cleaning and disposal procedures.
• General Notes & Legends: Provides codes and standards, definitions, symbol legends, and specific notes related to each discipline (architectural, fire protection, HVAC, electrical).

These drawings are crucial for bidders to understand the scope of work, existing conditions, and proposed modifications for the infrastructure upgrades. They provide detailed information on the layout, systems to be installed or modified, and specific requirements for each trade. Bidders must use these drawings to accurately estimate costs, develop construction schedules, and ensure compliance with all specified requirements.

Form / Attachment / Pricing Sheet

This document provides essential information for attending a site visit related to an upcoming opportunity at the Chillicothe VA Medical Center.

• Date: Thursday, April 9, 2026
• Time: 11:00 am Eastern Standard Time (EST)
• Address: Chillicothe VA Medical Center, 17273 State Route 104, Chillicothe, OH 45601-5753
• Site Point of Contact (POC): Trent Vartorella, Healthcare Engineer, (740) 773-1141 ext. 17364
• Check-in Procedure: All visitors must check in at Building 21.
• Map: A map is referenced for building location (not provided in text).
• Registration: No pre-registration is required.
• Sign-in: All contractors must sign in at the site visit.
• Updates: Monitor SAM.gov for updates; amendments will be posted if the date changes.

This information is crucial for potential bidders who wish to attend the site visit. It outlines the logistical details, including date, time, location, and check-in procedures. Bidders should note that no pre-registration is needed, but signing in is mandatory. It also advises monitoring SAM.gov for any potential changes to the site visit schedule.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Limitations on Subcontracting - Chillicothe.docx," outlines the specific limitations on subcontracting that will apply to offerors if awarded a contract. It serves as a certification form that bidders must complete and return with their proposal.

• Certification Requirement: Offerors must certify their compliance with the limitations on subcontracting as provided in the solicitation and resultant contract.
• Specific Limitations:
  • Services (except construction): No more than 50% of the contract amount paid to the contractor can be paid to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
  • General Construction: No more than 85% of the contract amount paid to the contractor can be paid to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
  • Special Trade Construction: No more than 75% of the contract amount paid to the contractor can be paid to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts, task values) to demonstrate compliance during contract performance or upon completion.
• Offeror Completion: The form requires the printed name, title, signature, date, and company information of an authorized representative.

This attachment is critical for bidders. Failure to complete, sign, and return this certification with the offer will render the response ineligible for award. Bidders must understand and agree to these subcontracting limitations based on the contract type (services, general construction, or special trade construction) to ensure compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Chillicothe EHRM Tier 2 100% Submittal: Specifications", provides the 100% submittal specifications for the Electronic Health Record Modernization (EHRM) Infrastructure Upgrades project at VAMC Chillicothe, OH. It details technical requirements for construction work, organized into divisions and sections.

• General Requirements (Division 01): Includes sections on project schedules, shop drawings, safety, quality control, testing, temporary environmental controls, and waste management.
• Building Systems & Materials: Covers a wide range of specifications including:
  • Existing Conditions (Division 02): Site surveys, demolition, lead-based paint removal.
  • Concrete (Division 03)
  • Metals (Division 05): Metal fabrications.
  • Thermal and Moisture Protection (Division 07): Crystalline waterproofing, roof/deck insulation, PVC roofing, flashing, joint sealants, firestopping.
  • Openings (Division 08)
  • Specialties (Division 10): Fire extinguishers.
  • Fire Suppression (Division 21): Fire suppression systems commissioning, wet-pipe sprinkler systems, sprinkler guards, clean agent fire suppression systems (FK-5-1-12 / Novec 1230) for computer rooms.
  • Plumbing (Division 22)
  • HVAC (Division 23)
  • Electrical (Division 26)
  • Communications (Division 27)
  • Electronic Safety and Security (Division 28)
  • Earthwork (Division 31)
  • Exterior Improvements (Division 32)
  • Utilities (Division 33)
• Seismic Restraint (Section 13 05 41): Requirements for non-structural components.
• Commissioning (Section 01 91 00 & 21 08 00): Outlines commissioning processes for building systems and fire suppression.

This document is critical for bidders as it defines the comprehensive technical specifications, materials, installation procedures, quality standards, safety protocols, and commissioning requirements for the EHRM Infrastructure Upgrades project. Bidders must thoroughly review these specifications to accurately estimate costs, develop proposals, and ensure compliance. Specific attention should be paid to sections relevant to their scope of work, such as demolition, roofing, fire protection (including sprinkler guards and clean agent systems for IT areas), seismic bracing, and waterproofing.

Form / Attachment / Pricing Sheet

This document comprises detailed specifications for various construction systems, including HVAC, electrical, and site utilities. It outlines the technical requirements, materials, installation procedures, testing, and commissioning for these systems.

• HVAC Specifications (Section 23 XXXX): Covers noise and vibration control, testing and balancing, insulation, commissioning, direct-digital control systems, data center cooling, refrigerant piping, ducts, air outlets/inlets, and computer-room air-conditioners.
• Electrical Specifications (Section 26 XXXX): Includes requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceways, underground construction, commissioning, lighting controls, wiring devices, enclosed switches/circuit breakers, and interior lighting.
• Communications Specifications (Section 27 XXXX): Details grounding and bonding for communications systems and structured cabling, including copper horizontal cabling.
• Electronic Safety and Security Specifications (Section 28 XXXX): Covers common work results for these systems.
• Site Work Specifications (Section 31 XXXX - 33 XXXX): Encompasses earthwork, cement and concrete for exterior improvements, asphalt paving, pavement markings, planting, commissioning of site utility systems, and storm sewer utilities.

This comprehensive attachment is critical for bidders involved in HVAC, electrical, telecommunications, electronic safety/security, and site work. It defines the precise technical standards, materials, installation methods, testing protocols, and quality assurance measures that must be adhered to. Bidders must thoroughly review these specifications to accurately estimate costs, plan their work, and ensure their proposals meet all project requirements and performance criteria.

Form / Attachment / Pricing Sheet

This document contains "Exhibits" related to the "Chillicothe VA Medical Center Standard Operating Procedures." It appears to be a collection of various SOPs and related forms that govern different operational aspects within the facility.

• SOP 13: Construction Risk Reduction and Infection Control Plan
• SOP 20: Confined Space Entry (including Appendices A, B, and C detailing permits, checklists, and confined space listings)
• SOP 30: Control of Hazardous Energy (Lockout/Tagout) (including Appendices A and B)
• SOP 31: Hot Work Operations (including Appendices A and B for permits)
• SOP 32: Dig Permits (including Appendices A, B, and C for permit forms and flowcharts)
• SOP 38: Refrigerant Recovery Program (including Appendices A, B, and C for forms and flow diagrams)
• SOP 41: Contractor Key Control (including Appendix A for key request form)
• SOP 57: Coordinating Utility Outages (including Appendix A for outage request form)
• SOP 72: New Equipment Acceptance Check-In, Testing and Risk Evaluation (including Appendices A and B for forms)

This document serves as a reference for contractors to understand the operational procedures and safety requirements that will apply to them when performing work at the Chillicothe VA Medical Center. Bidders should review the relevant SOPs based on the nature of their proposed work (e.g., construction, excavation, hot work, equipment maintenance) to ensure compliance with all mandated procedures, permits, and safety protocols. This includes understanding requirements for permits, inspections, hazardous energy control, key control, utility outage coordination, and equipment acceptance.

Form / Attachment / Pricing Sheet

This document is a "Pre-Construction Risk Assessment (PCRA) Permit" which must be posted at the entrance to the project area. It outlines control measures required for the duration of the activity and serves as a permit for the work.

• Activity Type: "Large Scale" construction, renovation, or maintenance.
• Control Measures: Details specific requirements for the "Inspection/Upkeep," "Small-scale," and "Large-scale" activity types. For "Large-scale" activities, it includes requirements for hazard analyses and control plans such as excavation safety, dust control, pollution prevention, crane lift plans, fall protection, and confined entry.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and points of contact for coordination.
• Infection Control Risk Assessment (ICRA): Indicates whether an ICRA is required for the activity.
• Permit Information: Includes unique permit number, location, project manager, dates, and signatures.

This document is crucial for bidders as it defines the safety and risk management protocols that must be followed during the project. It highlights the need for specific plans (e.g., dust control, hazard communication) and coordination with adjacent areas, which will impact project execution and potentially bidding strategy.

Solicitation

This is a solicitation for the EHRM Infrastructure Upgrades - Tier 2 construction project (#538-21-705) at the Chillicothe VA Medical Center (VAMC) in Chillicothe, OH. The Department of Veterans Affairs (VA) intends to award a single firm-fixed-price contract using the design-bid-build method.

The project requires a general contractor to prepare the site for building operations and complete the EHRM Infrastructure Upgrades. This includes:

• General construction, roads, walks, and drainage.

• Removal and/or modification of existing structures.

• Installation of storm sewer systems.

• Replacement or repair of existing parking lot.

• Installation of a Computer Room Air Conditioning and Heating, Ventilation, and Air Conditioning (CRAC) unit and supporting systems.

• Installation of power to serve the Main Control Room (MCR).

• Abatement of basement level mold and lead.

• Waterproofing of the interior basement level.

• Flat roof replacement.

• Fire protection system replacement.

• Other related construction activities as per drawings and specifications.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 411 calendar days from Notice to Proceed.

• Magnitude of Construction: Estimated between $1,000,000 and $5,000,000.

• This solicitation will be issued as an Invitation for Bids (IFB) under FAR Part 14.

• Evaluation procedures will be detailed in the solicitation.

• Offers must be submitted in writing to the issuing office.

• All questions must be submitted in writing via email to Lucretia.Maloney@va.gov.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0 million.

• The solicitation is expected to be issued in mid-March 2026.

• The response date is March 20, 2026, 1 PM Eastern Time.

• This notice is not a request for competitive offers.