Z1DZ--FY26 SERVICE - YEAR-ROUND GROUNDS MAINTENANCE (B+4) BATH VAMC

Solicitation / RFP / RFQ

This document is a solicitation for Year-Round Grounds Maintenance services at the Bath VA Medical Center for Fiscal Year 2026, with a base period and four option years (B+4). The solicitation number is 36C24226Q0444.

The specific requirements and deliverables are not detailed in the provided text, but the service is described as "Year-Round Grounds Maintenance."

This is a Service Contract with a Product Service Code of Z1DZ and a NAICS Code of 561730.

Submission and evaluation details are not provided in this excerpt.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Contracting Office ZIP Code: 14810
• Contracting Office Address: Network Contracting Office 2, Department of Veteran Affairs, Bath VA Medical Center, 76 Veterans Avenue, Bath NY 14810.
• Point of Contact: Julie Monagan Barnard, Contract Specialist, julie.monaganbarnard@va.gov.

Amendment / Modification

This amendment provides clarifications and answers to vendor questions regarding the "Year-Round Grounds Maintenance" solicitation (36C24226Q0444) for the Bath VA Medical Center.

Key clarifications include:

• Salt Storage: Bulk road salt can be stored inside Building 4, which has a capacity of approximately 200 tons. No temporary shed is needed.
• Cemetery Area: The cemetery area is not part of this contract; it is managed by the National Cemetery Administration.
• Service Level Expectations: The "clean, safe, and manicured" standard must be maintained at all times. Service frequencies (mowing, trimming, debris removal, seasonal cleanup) are at the contractor's discretion, subject to COR approval, to meet this standard. Accumulation of debris or leaves is not acceptable.
• Lawn Fertilization & Weed Control: Applications are expected in spring, summer, and fall, with additional spot treatments as necessary. Non-selective vegetation control for curbs, sidewalks, beds, and building perimeters also follows a spring/summer/fall schedule with spot treatments.
• Assistance with On-Site Projects: These infrequent, as-needed tasks (e.g., hole digging, minor removals, sidewalk clearing) are included in the firm-fixed monthly price and do not constitute major construction or large-scale excavation. No specific quantity is guaranteed.
• Snow Management: On-site stockpiling of snow is acceptable and expected. Hauling off-site is not required unless directed by the COR.
• Mulch & Pine Straw: Approximately three areas require mulch application. Pine straw is not required unless discussed with the COR.
• Facilities: Contractor use of bathroom facilities during normal business hours is permitted. An interior area is available for crews to stay warm during winter operations during normal business hours.
• Trash Receptacles: Approximately 20 trash receptacles are on site, as per the PWS.

This amendment addresses specific questions related to the Performance Work Statement (PWS) and general solicitation details.

This amendment clarifies requirements and expectations, which may impact offerors' staffing, scheduling, and pricing strategies. No changes to proposal deadlines or submission instructions are indicated.

Form / Attachment / Pricing Sheet

This document is a campus site plan for the VA Medical Center (VAMC) in Bath. It visually represents the layout of buildings and grounds.

• The plan displays various buildings, indicated by numbered labels (e.g., 0, 1, 10, 17, 20, 24, 30, 31, 32, 34, 35, 50, 55, 56, 75, 76, 78, 92, 94, 98, 103, 104, 108, 113, 116).
• Different colors are used to highlight specific areas or types of infrastructure (e.g., red for certain buildings, green for pathways or grounds, blue for specific areas).
• Water features and roads are also depicted.
• A scale is provided, indicating "SITE PLAN 51-100".

This site plan is crucial for understanding the physical layout of the VAMC Bath campus. Bidders involved in services requiring knowledge of the campus, such as snow removal, landscaping, construction, or facility maintenance, should use this map to orient themselves to the locations of buildings, access routes, and general campus infrastructure. It helps in planning logistics, understanding site access, and identifying areas of operation relevant to the opportunity.

Form / Attachment / Pricing Sheet

This document is a campus site plan for the VA Medical Center (VAMC) in Bath, NY. It provides a visual layout of the facility and its various buildings and areas.

• A map illustrating the VAMC Bath campus.
• A "BUILDING LIST" that numerically identifies and names various structures and facilities on the campus, including administrative buildings, housing, shops, recreational areas, and utility structures.
• A scale indicating distances on the site plan.

This site plan is relevant for bidders to understand the physical layout and geography of the VAMC Bath campus. It can help in visualizing the location of potential work sites, access routes, and the overall environment for any services or construction related to the opportunity. The building list provides specific identifiers for different facilities, which may be referenced in other solicitation documents.

Other / Unclassified

This document is a transmittal sheet for VHA Directive 1850, concerning the Environmental Programs Service (EPS). It outlines major changes to responsibilities and descriptions within the directive, lists related VHA directives, identifies the policy owner, and states that the previous version of VHA Directive 1850 is rescinded. The directive is scheduled for recertification by January 2028 and is effective three months after publication.

This document provides administrative and policy updates related to the Environmental Programs Service within the Veterans Health Administration. While not a solicitation or SOW, it clarifies the organizational responsibilities and scope of services for environmental programs, which may be relevant for vendors involved in or seeking to provide services related to health care sanitation, interior design, waste management, textile care, pest management, and the overall environment of care within VA medical facilities. It also references other related directives and internal VA websites for further details.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination for the Service Contract Act, specifically Wage Determination No.: 2015-4181, Revision No.: 32, dated 12/03/2025. It lists the minimum hourly wage rates and fringe benefits required for various occupations in the New York counties of Genesee, Schuyler, Seneca, and Steuben.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified New York counties. It mandates the minimum wages and benefits that must be paid to employees performing work on such contracts. Key details include:

• Occupational Wage Rates: A comprehensive list of occupations with their corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required Health & Welfare benefits ($5.55/hour or $222.00/week), and vacation/holiday policies.
• Executive Order Compliance: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), detailing specific requirements and rates for each.
• Hazardous Pay: Outlines differential pay rates (8% or 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Details requirements for providing and maintaining uniforms, including reimbursement rates ($3.35/week) if applicable.
• Conformance Process: Explains the procedure (Standard Form 1444) for classifying and determining wages for occupations not listed in this determination.

Bidders must ensure their proposals account for these mandated wage and benefit costs to ensure compliance with federal labor laws.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Year-Round Grounds Maintenance services at the Bath VA Medical Center in Bath, NY. The services will cover the entire campus.

• Lawn maintenance and landscaping

• Debris removal and trash receptacle servicing

• First-priority snow and ice removal

• Maintenance of approximately 100 acres of exterior grounds

• Specific requirements for grass cutting (uniform height not exceeding 3 inches), shrubbery and landscape bed maintenance, debris removal, and snow/ice removal (within 1 hour of snowfall, clearing before accumulation exceeds 2 inches).

• Contractor must provide all labor, supervision, equipment, tools, materials, and transportation.

• Contract type: Firm-Fixed-Price.

• Period of Performance: Base year plus four option periods.

• Estimated Value: Not specified.

• Questions Deadline: April 8, 2026, 3:00 PM EST.

• Proposal Submission Deadline: April 16, 2026, 3:00 PM EST.

• Proposals must be submitted electronically to julie.monaganbarnard@va.gov.

• Evaluation will be based on comparative evaluation of Technical Capability, Experience, and Price.

• Award will be made to the offeror providing the best value to the Government.

• This solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• A site visit will not be offered.

• Submittals should be based on attached maps.

• Questions and Answers will be posted on SAM.gov by April 9, 2026.

• Government will not provide equipment, tools, materials, or supplies.

Solicitation

This solicitation seeks offers for Year-Round Grounds Maintenance services at the Bath VA Medical Center in Bath, NY. The contract will cover the base year and four option periods.

• Comprehensive grounds maintenance including lawn mowing, trimming, shrubbery care, landscape bed maintenance, fertilization, weed control, debris removal, and trash receptacle servicing.

• First-priority snow and ice removal services for roadways, sidewalks, and primary pedestrian routes from November 1 to April 30.

• Services must maintain a clean, safe, and manicured appearance across approximately 100 acres.

• Contractor must comply with VA facility rules, OSHA standards, and all applicable laws and regulations.

• Work is generally performed from sunrise to sunset, up to 7 days a week, as approved by the COR.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Base year + four option years.

• Place of Performance: Bath VA Medical Center, Bath, NY.

• Submission Deadline: April 16, 2026, 3:00 PM EST.

• Submission Method: Electronic quotes to julie.monaganbarnard@va.gov.

• Quotes must be submitted in two parts: Part 1 (Technical Capability and Experience) and Part 2 (Price Quote).

• Evaluation Factors: Technical Capability, Experience, and Cost/Price. Award will be made to the offeror whose quote is in the best interest of the Government.

• Key Deadline for Questions: April 8, 2026, 3:00 PM EST.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSBC).

• NAICS Code: 561730 (Landscaping Services).

• Size Standard: $9.5 Million.

• A site visit will not be offered; submittals should be based on attached maps.

• Government will not provide equipment, tools, materials, or supplies.

• Offerors must acknowledge receipt of amendments.

• Supplemental insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability.